U. S. Senate Motorola Radio System Maintenance Support Services

The United States Senate, Office of the Sergeant at Arms, issued Request for Proposal 2026-R-041 for maintenance, repair, and support services for an encrypted Motorola P25 radio system, with proposals due June 22, 2026 at 12:00 PM ET.

The contract is a firm-fixed-price award covering a one-year base period with four one-year optional periods extending through August 2031, with separate start dates between September 2026 and December 2026. Offerors must establish and maintain a local office within 50 miles of the National Capitol Region with full-time staff and hold current Motorola equipment certification. Support must include three tiers: Tier 1 telephone support Monday–Friday 8:00 AM–5:00 PM with 4-hour response, Tier 2 on-site escalated support with 4-hour response, and Tier 3 emergency on-site response with 2-hour response for natural disasters and repeated system failures. The contractor must deliver annual preventive maintenance, corrective maintenance, configuration management, and comprehensive documentation, designating a Customer Support Manager as key personnel.

Evaluation prioritizes technical approach (Factor 1), past performance (Factor 2), and price (Factor 3). Technical proposals are limited to 30 pages. Offerors must submit up to three past performance references from the prior three years (two for subcontractors) using the provided Past Performance Questionnaire, submitted directly by references to acquisitions@saa.senate.gov.

All contractor personnel requiring unescorted Senate building or network access must be U.S. citizens or eligible for federal employment and pass background checks by the U.S. Capitol Police. Proposals must comply with the Senate Sergeant at Arms Cybersecurity Standard Operating Procedures, including incident notification within 24 hours and adherence to NIST standards and data protection controls. Offerors must execute a Nondisclosure Agreement to access Attachment J-01 (Radio Equipment Schedule), emailing the signed NDA to nicole_barnes@saa.senate.gov.