U. S. Senate Flatbed Printer System
Closed Solicitation Posted
- Solicitation number
- 2025-R-074
- Agency
-
United States Senate
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 323111 Commercial Printing (except Screen and Books)
- Place of performance
- Washington, District of Columbia 20510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Senate, Office of the Sergeant at Arms (SAA) is soliciting quotes for a comprehensive flatbed printer system through Request for Quotation (RFQ) 2025-R-074. The procurement requires a high-specification printer capable of handling cut sheets and rigid media up to 3 inches thick, printing up to 48" x 96" on various materials including charts, PVC, plexiglass, window cling, and vinyl banners using UV LED inks at minimum 600 x 600 dpi resolution. Vendors must provide on-site installation within 90 calendar days, training for six operators across two shifts, comprehensive maintenance support with four-hour on-site response time, and a one-year warranty. The Senate will evaluate submissions using a best value trade-off method considering technical specifications, proposed pricing (including optional items, consumables, maintenance, and equipment trade-in), and past performance from the past three calendar years. The original August 15, 2025 submission deadline has been extended twice, with the final deadline set for August 26, 2025 at 12:00 PM EST, and bidder Q&A responses were published on August 19, 2025.
This procurement does not utilize any set-aside designations and will result in a single award to the selected vendor. The contract includes a base period from October 1, 2025 through September 30, 2026, with optional maintenance years extending through September 30, 2031. A key component of the procurement involves the trade-in of an existing Vanguard VR5D Flatbed Printer, with installation challenges noted due to the 79-inch wide equipment needing to pass through a 66.5-inch doorway at the Dirksen Senate Office Building, Room SDG-82. The printer system will support quick printing needs for Senate Offices and the Senate Floor, with performance taking place in Washington, DC. Vendors must maintain active SAM.gov registration and comply with Section 208 of the Legislative Branch Appropriations Act, 2020, which prohibits acquisition of certain telecommunications equipment and information systems.
Notice text
3 versions
Update #3 · Latest ·
**SUBMISSION DEADLINE EXTENDED TO AUGUST 26, 2025**
**BIDDERS Q&A RESPONSES PUBLISHED ON AUGUST 19, 2025**
The United States Senate, Office of the Sergeant at Arms (SAA) seeks flatbed printer system.
Request for Quotation (RFQ) 2025-R-074 Flatbed Printer System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2025-R-074 Flatbed Printer System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2025-R-074” by August 15, 2025 at 12:00PM EST. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Update #2 ·
**SUBMISSION DEADLINE EXTENDED TO AUGUST 22, 2025**
The United States Senate, Office of the Sergeant at Arms (SAA) seeks flatbed printer system.
Request for Quotation (RFQ) 2025-R-074 Flatbed Printer System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2025-R-074 Flatbed Printer System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2025-R-074” by August 15, 2025 at 12:00PM EST. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Update #1 ·
The United States Senate, Office of the Sergeant at Arms (SAA) seeks flatbed printer system.
Request for Quotation (RFQ) 2025-R-074 Flatbed Printer System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2025-R-074 Flatbed Printer System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2025-R-074” by August 15, 2025 at 12:00PM EST. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity