U. S. Senate Box Truck Leases

The United States Senate has issued a Special Notice (RFQ 2025-R-037) seeking quotes for Box Truck Leases through its Office of the Sergeant at Arms. The solicitation is a comprehensive request for leasing two box trucks annually over a five-year period from May 1, 2025, to April 30, 2030. This procurement will follow a Lowest Price Technically Acceptable evaluation method, with the Senate planning to make a single award to a qualified vendor. The RFQ includes detailed specifications for the box trucks, encompassing specific technical requirements such as vehicle weight, height restrictions, and advanced feature specifications. The opportunity is open to vendors through various procurement channels, including open market submissions and existing contract vehicles like NASA SEWP or GSA Schedule.

Contractors interested in this opportunity must submit their quotes by 12:00 Noon ET on March 28, 2025, via email to Acquisitions@saa.senate.gov. Eligibility requires an active System for Award Management (SAM) registration and compliance with several critical requirements, including providing OEM authorization statements, adhering to Section 208 of the Legislative Branch Appropriations Act, and submitting all applicable end-user license agreements. The box trucks must meet stringent specifications, including being under 26,000 lbs, with a maximum height of 13 feet 6 inches, and equipped with features like E-track systems, lane departure warnings, and back-up cameras. Vendors must provide firm-fixed pricing on an F.O.B. Destination basis and complete the provided Excel pricing table. The Senate reserves the right to reject quotes that do not fully comply with the specified requirements, and no debriefings will be provided to unsuccessful offerors.