U. S. Mission Conakry, Guinea. Local Guard Services

**** AMENDMENT SAQMMA17R0187 A001 ****

This amendment provides the following;

1) extends to due date for proposal submission to on or before 1:00pm ET on July 6th, 2017.

2) provides the response to the to the Questions submitted on or before May 25th 2017 by the interested parties.
See attachment SAQMMA17R0187 A001 Response to Questions.pdf

3) provide revisions to Exhibits A, M and S.  Please delete the previous Exhibits A, M and S and use the following attached exhibits instead;
    SAQMMA17R0187 A001 Exhibit A.pdf
    SAQMMA17R0187 A001 Exhibit M.xlsx
    SAQMMA17R0187 A001 Exhibit S.xlsx

4)  provides revisions to the solicitation document.  See attachment SAQMMA17R0187 A001-signed.pdf.

5) clarifies that this solicitation is full and open competition and is under NAICS code 561612.

**** NOTE: Due to the detail of the revisions to the solicitation document, interested parties are strongly encouraged to read the complete solicitation prior to submitting their proposal for review. ****

Synopsis:

ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT

The U.S. Department of State (DOS) has a requirement for a qualified Contractor to provide Local Guard Services to support the U.S. Mission in Conakry, Guinea. The Government requires a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the Performance Work Statement. The Contractor shall be required to provide services in a manner that prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).

All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.

The approximate acquisition schedule is as follows: Once the solicitation is posted on FedBizOpps, the offerors will have approximately thirty (30) days to submit proposals. All dates are subject to change and any change will be posted on this site.

Site Visits of the U.S. Mission facilities in Conakry, Guinea will be scheduled and detailed in the solicitation. A firm date of this site visit will be included in L.1 of the solicitation. Offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations. Due to space limitations, only two (2) representatives from each firm will be allowed for the site visit.

Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to William Schaefer at Schaefferwt@state.gov and William Todd at ToddWE2@state.gov .
 

PHONE CALLS WILL NOT BE ACCEPTED

Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov.  Offerors shall ensure that the point of contact (POC) on the Restricted Access Request form provides his/her full name, including first, middle (if applicable), and last name.  The POC’s full name shall be identical to the full name in the FBO.gov database.

The Offeror must also ensure that the submitting POC’s full name, including first, middle (if applicable), and last name, are identical in SAM.gov as the names appear in FBO.gov. 

In accordance with 22 U.S.C. § 4864, the Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the best technically acceptable proposal with the lowest evaluated price.

Contracting Office Address:

U.S. Department of State
A/LM/AQM/WWD/LGB
1801 N. Lynn St.

Arlington, VA 22209
 

Place of Performance:

U.S. Embassy Conakry, Guinea

Primary Point of Contact:

William Schaeffer

Contracting Officer

Schaefferwt@state.gov

Secondary Point of Contact:

William Todd

Contracting Specialist

ToddWE2@state.gov   

This modification includes the RESTRICTED ACCESS REQUEST form.

Notice Type:

Pre-solicitation

Synopsis:

ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT

The U.S. Department of State (DOS) has a requirement for a qualified Contractor to provide Local Guard Services to support the U.S. Mission in Conakry, Guinea. The Government requires a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the Performance Work Statement. The Contractor shall be required to provide services in a manner that prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).

All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.

The approximate acquisition schedule is as follows: Once the solicitation is posted on FedBizOpps, the offerors will have approximately thirty (30) days to submit proposals. All dates are subject to change and any change will be posted on this site.

Site Visits of the U.S. Mission facilities in Conakry, Guinea will be scheduled and detailed in the solicitation. A firm date of this site visit will be included in L.1 of the solicitation. Offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations. Due to space limitations, only two (2) representatives from each firm will be allowed for the site visit.

Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to William Schaefer at Schaefferwt@state.gov and William Todd at ToddWE2@state.gov .
 

PHONE CALLS WILL NOT BE ACCEPTED

Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov.  Offerors shall ensure that the point of contact (POC) on the Restricted Access Request form provides his/her full name, including first, middle (if applicable), and last name.  The POC’s full name shall be identical to the full name in the FBO.gov database.

The Offeror must also ensure that the submitting POC’s full name, including first, middle (if applicable), and last name, are identical in SAM.gov as the names appear in FBO.gov. 

In accordance with 22 U.S.C. § 4864, the Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the best technically acceptable proposal with the lowest evaluated price.

Contracting Office Address:

U.S. Department of State
A/LM/AQM/WWD/LGB
1801 N. Lynn St.

Arlington, VA 22209
 

Place of Performance:

U.S. Embassy Conakry, Guinea

Primary Point of Contact:

William Schaeffer

Contracting Officer

Schaefferwt@state.gov

Secondary Point of Contact:

William Todd

Contracting Specialist

ToddWE2@state.gov   

This modification includes the Contractor Information Sheet and extends response deadline to 12:00pm EST February 24, 2017. 

The Department of State is conducting market research to determine the degree of interest and capability by small businesses only in providing local guard services at the U.S. Mission Conakry, Guinea. The Department of State, Bureau of Diplomatic Security plays an essential role in ensuring that foreign policy missions are accomplished in a safe and secure environment.  The primary mission of the local guard service is to provide protection for United States personnel, facilities, and equipment from damage or loss due to violent attack and theft.  The local guard services shall prevent unauthorized access; protect life; maintain order; deter criminal and terrorist attacks against employees, dependents, and property; and prevent damage to all U.S. assets.  The NAICS code for these services is 561612.

Responses must clearly demonstrate capabilities through examples of previous and/or current guard security contracts or experience closely related thereto. 

Vendors must specifically address the following capabilities:

• 
  
• Current licenses, work authorizations in compliance with host country law required for the execution of work, including firearms permits and licenses. Licenses must be in the name of the U.S. small business.
  
• Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit 
  
• Knowledge of and compliance with host country tax law
  
• Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker’s compensation, employer’s liability, etc.
  
• Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment     
  
• Familiarity or experience with associated security equipment such as Guard Electronic Monitoring System (GEMS), Central Alarm Monitoring systems (CAMS), closed-circuit television systems, x-ray and explosive detection equipment
  
• Furnishing guard force equipment such as uniforms, vehicles, and weapons
  
• Ability to overcome language barriers
  
• Capability of instructing, providing, and qualifying personnel in the use of firearms, as well as x-ray equipment and radio equipment, including obtaining the access to a firearm training facility
  
• Ability to maintain a guard staff on a 24 hour 7 day a week basis with the ability to immediately backfill vacant positions due to resignations, rotations and illnesses due to a variety of reasons such as flu and food poisoning
  
• Capability of dealing with organized actions by direct labor personnel such as strikes (anticipated and unanticipated) and labor unrest (work slowdowns and/or organized failure of employees to report for shift changes)
  
• Ability to hire and train, including English language training and weapons training, if required, a guard staff consisting of host country nationals
  
• Ability to provide trained equipment technicians for all vehicles, radios and weapons required in the performance of the contract
  
• Ability to train a sizeable workforce to adapt quickly to unfamiliar laws and customs as well as the ability of company officials to gain quickly information regarding the laws and customs needed to maintain and equip such a workforce
  
• Experience or capability of getting contractor-furnished equipment and goods through customs and/or similar governmental agencies of the host country
  
• Understanding import and export regulations 
  
• Understanding  and familiarity of  the Arms Export Control Act (AECA) and International Traffic in Arms Regulation (ITAR) and the capability of complying with both by the performance date of any contract awarded requiring the execution of this Statute (22 U.S.C. 2778-2780)
  
• Managing smooth contract transition efforts.
  
• Ability to safely keep and track Government-Furnished Property
  
• Ability to screen personnel to meet suitability requirements for guard force positions
  
• Strong skill in instant, situational decision-making, e.g., response to threats
  
• Organized billing and invoicing procedures
  

It is requested that all interested parties submit their capabilities by e-mail to Ted Schaeffer at SchaefferWT@state.gov addressing each of the above requirements by 12:00 EST, Friday, February 17, 2016.  Interested parties shall also complete the attached Contractor Information Sheet.

If you have any questions or comments, you may email SchaefferWT@state.gov but please reference this Sources Sought Notice when emailing.      

At this time, the U.S. Department of State does not guarantee that any future contracts may be awarded covering the aforementioned duties and responses to this Sources Sought notice do not bind the U.S. Department of State to any agreement with the responder, be it explicit or implied.