U. S. Embassy Prague – Repair/ replacement of Air Conditioning System
Closed Solicitation Posted
- Solicitation number
- 19EZ8026Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Prague Praha Jeden 11801 Czechia
- Points of contact
-
- Prague Procurement Team praguegsoprocurement@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations from qualified HVAC contractors for the repair and replacement of an air conditioning system at the U.S. Embassy in Prague. The scope of work requires the contractor to dismantle and remove the existing Toshiba VRF system consisting of 2 outdoor and 3 indoor units, supply and install new specified Toshiba VRF/VRV equipment with associated components, refill approximately 26 kg of R410A refrigerant, and provide full testing, commissioning, and staff training. All work must comply with applicable Czech national standards and relevant U.S. codes and standards, whichever are more stringent. The solicitation does not specify explicit evaluation criteria beyond the requirement for qualified HVAC contractors. The quotation deadline is April 24, 2026, with vendors able to request the detailed solicitation package and pose questions by contacting pragueGSOprocurement@state.gov; the expected contract start date is May 2026.
This procurement has no set-aside designation and no incumbent contractor is identified in the notice. The solicitation does not disclose an award value or budget range. The expected performance period is 30 calendar days from contract award, encompassing survey and design, installation, and commissioning activities. The specific equipment includes two outdoor units (MMY-MUP0801 HT8P-E and MMY-MUP1001 HT8P-E), two indoor units of type MMC-AP0244H-E, one indoor unit of type MMC-UP0361 HP-E, four RBC-AMSU52-E controllers, and one RBC-ASCU32Y controller. The place of performance is Prague, Czech Republic, specifically at the Chancery building located at Trziste 15/365, Praha 1, with site inspection details available upon request.
Notice text
U.S. Embassy Prague – Repair/ replacement of Air Conditioning System/ 19EZ8026Q0003
The Embassy of the United States of America in Prague invites qualified HVAC contractors to submit quotations for the replacement of the air conditioning system serving the public waiting Consular room in the Chancery building at Tržiště 15/365, Praha 1.
Scope of Work
The contractor shall provide all labor, materials, tools, and supervision to:
- Dismantle and remove the existing AC system, including 2 outdoor and 3 indoor Toshiba VRF units.
- Supply and install new Toshiba VRF/VRV equipment and accessories substantially as follows:
- Outdoor units: MMY-MUP0801 HT8P-E and MMY-MUP1001 HT8P-E
- Indoor units: MMC-UP0361 HP-E (1 pc) and MMC-AP0244H-E (2 pcs)
- Controllers: RBC-AMSU52-E (4 pcs) and RBC-ASCU32Y (1 pc)
- Associated copper pipes, electrical cabling, splitters, and other necessary installation materials.
- Refill R410A refrigerant (approx. 26 kg).
- Service the existing AC system as required and perform full testing and commissioning.
- Provide updated system documentation, operating and maintenance information, and basic training for designated Embassy staff.
Schedule and Standards
The expected performance period is 30 calendar days from Contract Award, including survey/design, installation, and commissioning. All work shall comply with applicable Czech national standards and relevant U.S. codes/standards, whichever are more stringent.
Vendors interested in the detailed solicitation package, including complete SOW documentation, may request it at pragueGSOprocurement@state.gov.
Due Date for Quotations: 04/24/2026
Site Inspection date: details upon request
Submission Method: via email to pragueGSOprocurement@state.gov
Contact Details for Questions: pragueGSOprocurement@state.gov.
Expected start: May 2026
This pre-solicitation notice does not commit the U.S. Department of State to award a contract, nor does it obligate the U.S. Department of State to pay for any costs incurred in the preparation and submission of proposals. Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being completed utilizing full and open competition procedures. The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.
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