U. S. Consulate Sao Paulo – Gardening and Ground Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19BR9327Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Sao Paulo Sao Paulo 04709 Brazil
- Points of contact
-
- Juliana Goncalves goncalvesjp@state.gov +551132505318
- Sao Paulo Procurement saopauloprocurement@state.gov +551132505294
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks gardening and external grounds maintenance services for the U.S. Consulate General in São Paulo, Brazil, with quotations due October 28, 2026, at 5 p.m. local time. This is an unrestricted acquisition with award on a firm-fixed-price basis to the lowest-priced, technically acceptable offeror.
Place of performance is Santo Amaro, São Paulo, State of São Paulo, Brazil. The work covers approximately 1,000 square meters of consulate compound grounds and includes grass cutting (maintaining 4–6 centimeter height), edging, trimming, weeding, turf repair, pruning, leaf removal, debris removal and power washing, watering, fertilization, pest and disease control, and potted plant maintenance. The contractor must supply all necessary equipment, materials, and labor. Work schedules must fall between 6:00 a.m. and 4:00 p.m., Monday through Friday, and a trained horticulturist must be on staff for technical guidance. The contractor must be established in São Paulo or willing to establish an office within 30 days of award.
The contract term is 12 months with one-year renewal options. The contractor must obtain general liability insurance of $50,000 per occurrence and $150,000 cumulative for bodily injury and property damage, and register with SAM prior to submission. Deliverables include insurance certificates within 10 days of award, a Grounds Maintenance Plan within 30 days, a list of personnel within 10 days, a transition plan within 30 days, and monthly payment requests. Standard services performance permits no more than one customer complaint per month.
A pre-quotation conference is scheduled for October 21, 2026, at 10:00 a.m. at the consulate; prospective quoters must contact Juliana Goncalves by October 19 to arrange site entry. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format (maximum 30MB) to procurementsp@state.gov and include completed SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, required strategic plans, and proof of SAM registration. The NAICS code is 561730 (Landscaping Services); PSC is S208 (Housekeeping—Landscaping/Groundskeeping).
Notice text
The Consulate of the United States in Sao Paulo, Brazil is soliciting for gardening services and building external grounds
maintenance services for the U.S. Consulate General in Sao Paulo.
The U.S. Government intends to award a contract/purchase order to the responsible company
submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order
based on initial quotations, without holding discussions, although we may hold discussions with
companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference
will be held on October 21, 2026, at the U.S. Consulate Sao Paulo. Prospective offerors/quoters
should contact Juliana Goncalves by October 19, 2026, for additional information or to arrange
entry to the building.
Quotations are due by October 28, 2026, at 5 p.m. No quotations will be accepted after this time.
Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to procurementsp@state.gov. It is important to
make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel
2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size
should exceed 30MB, the submission must be made in separate files and attached to separate emails
with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at
https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be
considered non-responsive and no further consideration will be given. Therefore, offerors are highly
encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| SF1449_RFQ19BR9327Q0004.pdf | ||
| SOW_RFQ19BR9327Q0004_Gardening Contract.pdf |
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