U. S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4

Closed Solicitation Posted Mar 27, 2026

Solicitation number: 19BR9326Q0005
Agency: Department of State
Responses due: May 8, 2026, 4:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 238220 Plumbing, Heating, and Air-Conditioning Contractors
PSC: J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of performance: BR-SP - Sao Paulo Sao Paulo Brazil
Points of contact: Fernando Maran maranfj@state.gov +5511325051860

Notice details come from SAM.gov. Updated Apr 30, 2026.

About this opportunity

Written by GovTribe AI · Apr 30, 2026

The U.S. Consulate General Sao Paulo, under the Department of State, is soliciting quotations for the complete replacement of HVAC controller devices and related building automation system integration in Building #4. The procurement includes custom automation panels, system racks, ten automation controllers, network switches, cabling infrastructure, and 82 sensors of various types, all of which must be BACnet protocol compatible and integrated into the existing Building Automation System. Offerors must demonstrate qualifications including a project manager with at least three years of HVAC/mechanical system experience, sufficient workforce to complete the project within 10 calendar days, three years of relevant past performance references, and General Liability Insurance with minimum coverages of $12,500 per occurrence and $35,000 cumulative. Award will be made to the lowest-priced, technically acceptable, responsible offeror based on initial quotations without discussions, though the Government reserves the right to conduct discussions if necessary. Critical deadlines include April 15, 2026, for submission of questions, April 17, 2026, at 10:00 AM for the pre-quotation site visit (strongly encouraged but not mandatory), and May 8, 2026, by 5:00 PM local time for quotation submission.

This solicitation includes no set-aside designations and does not identify any incumbent contractors. The procurement budget range and award value are not specified in the documents provided. The project requires completion within 10 calendar days from the Notice to Proceed, with work performed between 7:30 AM and 4:30 PM for eight hours daily, and all work must comply with ASHRAE standards, Brazilian ABNT standards, and local Sao Paulo requirements. The contractor must provide a five-year warranty, comprehensive training for maintenance personnel, and post-implementation documentation including as-built drawings and technical manuals. Performance of work will take place at the U.S. Consulate General located at Rua Henry Dunant, 700, Santo Amaro, São Paulo, Brazil, with Fernando Maran serving as the Procurement Agent and Jeferson Tisano as the Contracting Officer's Representative.

Notice text

2 versions

Update #2 · Latest · Apr 30, 2026

U.S. Consulate General Sao Paulo

Date: March 27, 2026

SUBJECT: Request for Quotations number (RFQ) number 19BR9326Q0005 - BLDG#4 HVAC Controller Device Replacement

Dear Prospective Quoter:

The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for HVAC Controller Device Replacement in accordance with FAR Part 13, Simplified Acquisition Procedures.

SUBMISSION INSTRUCTIONS

To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.

BASIS FOR AWARD

Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the Government reserves the right to conduct discussions if necessary.

PRE-QUOTATION SITE VISIT

A pre-quotation site visit will be held on April 17, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, 700, Santo Amaro, São Paulo.

Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Fernando Maran at MaranFJ@state.gov no later than close of business, April 16, 2026.

QUOTATION DUE DATE

Quotations are due May 4, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.

SUBMISSION REQUIREMENTS

Quotations must be:

Submitted in English
Complete (incomplete quotations will not be considered)
Submitted electronically to: saopauloprocurement@state.govand MaranFJ@state.gov
In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
Include "RFQ 19BR9326Q0005 " in the email subject line

REQUIRED DOCUMENTS

Your quotation must include the following completed documents:

SF-1449 (Solicitation/Contract/Order for Commercial Items)
Section I - Pricing Schedule (fully completed)
Section 5 - Representations and Certifications
All additional information required in Section 3 (Technical Quotation Requirements)
Proof of SAM Registration (UEI number)

SAM REGISTRATION REQUIREMENT

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.

QUESTIONS

Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 15, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.

POINT OF CONTACT

Fernando Maran

Contracting Officer's Representative
Email: MaranFJ@state.gov

Sincerely,

Christine Bonds
Contracting Officer
U.S. Consulate General São Paulo
General Services Office – Procurement

Enclosure: RFQ 19BR9326Q0005

Amendment 01 - Extend the deadline for receipt of proposals to May 8, 2026

Update #1 · Mar 27, 2026