U.S. Consulate General Sao Paulo

Date: March 27, 2026

SUBJECT: Request for Quotations number (RFQ) number 19BR9326Q0005 - BLDG#4

HVAC Controller Device Replacement

Dear Prospective Quoter:

The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for HVAC

Controller Device Replacement in accordance with FAR Part 13, Simplified Acquisition

Procedures.

SUBMISSION INSTRUCTIONS

To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.

BASIS FOR AWARD

Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the Government reserves the right to conduct discussions if necessary.

PRE-QUOTATION SITE VISIT

A pre-quotation site visit will be held on April 17, 2026, at 10:00 AM (local time) at the U.S.

Consulate General, Rua Henry Dunant, 700, Santo Amaro, São Paulo.

Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact

Fernando Maran at MaranFJ@state.gov no later than close of business, April 16, 2026.

QUOTATION DUE DATE

Quotations are due May 4, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.

SUBMISSION REQUIREMENTS

Quotations must be:

• Submitted in English

• Complete (incomplete quotations will not be considered)

• Submitted electronically to: saopauloprocurement@state.gov and MaranFJ@state.gov

• In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or

Adobe PDF

• Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)

• Include "RFQ 19BR9326Q0005 " in the email subject line mailto:MaranFJ@state.gov mailto:saopauloprocurement@state.gov

REQUIRED DOCUMENTS

Your quotation must include the following completed documents:

1. SF-1449 (Solicitation/Contract/Order for Commercial Items)

2. Section I - Pricing Schedule (fully completed)

3. Section 5 - Representations and Certifications

4. All additional information required in Section 3 (Technical Quotation Requirements)

5. Proof of SAM Registration (UEI number)

SAM REGISTRATION REQUIREMENT

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.

QUESTIONS

Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 15, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.

POINT OF CONTACT

Fernando Maran

Procurement Agent

Email: MaranFJ@state.gov

Sincerely, Christine Bonds

Contracting Officer

U.S. Consulate General São Paulo

General Services Office – Procurement

Enclosure: RFQ 19BR9326Q0005 https://www.sam.gov/ mailto:saopauloprocurement@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19BR9326Q0005, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19BR9326Q0005, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S - 19BR9326Q0005

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to for HVAC Controller Device

Replacement BLDG#4 in accordance with Attachment A.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all HVAC Controller Device Replacement in BLDG#4 services set forth in the scope of work.

8 thru 44

After contract award and submission of acceptable insurance certificates, the

Contracting Officer shall issue a

Notice to Proceed. The notice to

Proceed with establish a date (a minimum of ten (10) days from start date listed in Notice to

Proceed unless the Contractor agrees to an earlier date on which performance shall start.

1. SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause

(FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial

Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

https://www.acquisition.gov/far/52.212-4

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The

COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the

COR will contact the Contracting Officer for appropriate action under the Inspection clause.

II. PRICING

Suppliers shall provide complete and itemized pricing in accordance with the requirements of this RFQ, including all applicable costs. Quotations must remain valid and open for acceptance by the Government for a period of six (6) months from the closing date of this

RFQ.

III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

CONTINUATION TO SF-1449,

RFQ NUMBER 19BR9326Q0005

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT of WORK

Maintenance and Repairs on the BLDG#4 HVAC system

U.S. CONSULATE GENERAL

SÃO PAULO, BRAZIL

I. SECTIONS

1.0 INTRODUCTION – PROJECT SYNOPSIS

2.0 GENERAL REQUIREMENTS

3.0 GOVERNMENT MATERIAL (GM)

4.0 STATEMENT OF WORK

5.0 RESPONSIBILITY OF THE CONTRACTOR

6.0 CONTRACT ADMINISTRATION

7.0 PRE-CONSTRUCTION RQUIREMENTS

8.0 CONSTRUCTION REQUIREMENTS

9.0 CRITERIA

10.0 DELIVERY SCHEDULE

11.0 PROJECT SECURITY

12.0 PAYMENTS

13.0 SELECTION

14.0 ANNEX

II. ACRONYMS

- AHA: Activity Hazard analyses

- A/POSHO: Post Occupational Safety and Health Assistant

- APP: Accident Prevention Plan

- BLDG: Building

- CAD: Computer-Aided System

- CO: Contracting Officer

- COR: Contracting Officer Representative

- FAC: Facility Management

- FM: Facility Manager

- GC: General Contractor

- GFM: Government Furnished Material

- GM: Government material

- GSO: General Services Office

- HVAC: Heat, Ventilation, and Air Conditioning

- PV: Photovoltaic

- SOW: Statement of Work

- SQM: Square Meters

- TBD: To be Determined

- USCG: United States Consulate General

- US: United States

- WBS: Work Breakdown Structure

- ZIP: Zone Improvement Plan

III. STANDARDS

- ASHRAE Standard 15 - Safety Standard for Refrigeration Systems

- ASHRAE Standard 55 - Thermal Environmental Conditions for Human Occupancy

- ASHRAE Standard 62.1 - Ventilation for Acceptable Indoor Air Quality

- ASHRAE Standard 62.2 - Ventilation and Acceptable Indoor Air Quality in Residential

Buildings

- ASHRAE Standard 90.1 - Energy Standard for Buildings Except Low-Rise Residential

Buildings

- NFPA 90A - Standard for the Installation of Air-Conditioning and Ventilating Systems

-Em 385-1-1: U.S. Army Corps of Engineers (COE) Safety and Health Requirements Manual

- ABNT NBR 16401-1 - Instalações de ar-condicionado — Sistemas centrais e unitários —

Parte 1: Projetos das instalações

- ABNT NBR 16401-2 - Instalações de ar-condicionado — Sistemas centrais e unitários —

Parte 2: Parâmetros de qualidade do ar interior

- ABNT NBR 16401-3 - Instalações de ar-condicionado — Sistemas centrais e unitários —

Parte 3: Dimensionamento de sistemas

- ABNT NBR 5410 - Instalações elétricas de baixa tensão

IV. ANNEX

ANNEX A

Holiday Schedule for 2026.

ANNEX B

Work Breakdown Structure – WBS.

ANNEX C

Accident Prevention Plan (APP).

ANNEX D

Activity Hazard analyses (AHA).

1.0 INTRODUCTION - PROJECT SYNOPSIS

1.1 The U.S. General Consulate in São Paulo intends to award a firm-fixed-price purchase order for HVAC Controller Device Replacement services as described in this Statement of

Work.

1.2 All work and deliverables shall be completed within 10 business days from the date of Notice to Proceed (NTP). See section 10.0 for the deliverable schedule and Annex A for the 2026 holiday schedule.

1.3 The US Consulate complex is located at Henry Dunant Street, #700, in Santo Amaro district (Sao Paulo). All site visits shall be requested through the Contracting Officer

Representative (COR), or Procurement Office.

1.4 Work shall be completed as expeditiously as possible consistent with the resources required for performance. The Contractor shall coordinate with Contracting Officer

Representative for work phasing and sequencing; The Contractor shall submit a work schedule for COR review and approval prior to commencing work at the site..

1.5 Contractor may be permitted to overlap work phases upon demonstration of sufficient capability and resources, subject to COR approval.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide all labor, equipment, materials, tools, transportation, and supervision necessary to complete the work in accordance with this Statement of Work (SOW).

2.2 The work shall be performed in a professional and workmanlike manner in accordance with the firm-fixed-price and period of performance established in the resulting purchase order. The period of performance shall be completed in accordance with the approved work schedule unless otherwise authorized in writing by the COR.

2.3 The Contractor shall have access only to areas designated for the project unless otherwise authorized by the COR. The Contractor shall minimize disruption to ongoing Consulate operations.

2.4 The Contractor shall prepare and submit the following for COR review and approval:

• Work schedule

• Bill of materials

• Product data sheets and technical literature

• Quality control plan

• Safety plan

These documents shall facilitate coordination and communication between the Consulate and Contractor throughout project execution.

2.5 The Contractor is responsible for the procurement, delivery, and installation of all materials required to meet the requirements of this SOW, except those specifically identified as Government-Furnished Material in Section 3.0. All materials and products must receive COR approval prior to installation.

3.0 GOVERNMENT MATERIAL (GM)

The Government will not furnish any materials or equipment for this project. The Contractor shall provide all materials necessary to complete the work as specified in this SOW.

4.0 STATEMENT OF WORK (SOW)

4.1 Introduction and Project Goals

The objective of this project is to carry out the complete replacement of the control panels associated with the BLDG#4 HVAC system, along with the replacement of existing sensors, relocation of the fan coil thermostats, and integration of all sensors into the current Building

Automation System (BAS). This upgrade is necessary due to equipment obsolescence and increasing difficulty in sourcing replacement parts. The new system will include updated controllers, a high-speed communication network between controllers, and full compatibility with the BACnet protocol. The aim is to enhance the system’s reliability, operational efficiency, and overall functionality. The contractor will be responsible for the following services and deliverables:

Equipment and Material Supply

The contractor must supply all new, top-quality equipment and materials, conforming to the executive project specifications and the quantities listed below. All automation equipment must be BACnet compatible. All material must be approved by the COR prior to the beginning of the project.

Controllers and Panels:

02 units of Automation Panels for the controllers (CUSTOM, 120x80), including enclosure, circuit breakers, terminal blocks, rail terminals, busbars, identification, and other necessary internal components, sized for load and communication.

01 unit of System Rack (HEPSO, 12U 450MM) for Block 4 (wall-mounted or floor-standing type, with adequate ventilation, cable management, and space for housing network and control equipment).

10 units of Automation Controllers (JCI, M4-CGE09090-0), with processing capacity, memory, and BACnet/IP and/or BACnet MS/TP communication ports suitable for the system and the number of input/output points.

Communication Network:

02 units of Network Switches (UBIQUITI, USW-16-POE), managed, with an adequate number of Gigabit Ethernet ports and QoS (Quality of Service) functionalities for the new

BACnet/IP network.

01 unit of Automation Cabling (DATALINK, RS485), including the supply and installation of all network cabling (UTP Cat.6 cable or higher for BACnet/IP, shielded cable for BACnet

MS/TP, etc.) and control cabling (signal and power), ducts, cable trays, conduits, junction boxes, cable glands, connectors, and other accessories for the new network and component interconnection, sized for the expected speed and data volume.

Sensors and Protection:

22 units of Ambient Temperature Sensors (JCI, NSB8MTC240-0).

20 units of Duct Temperature Sensors (BELIMO, 01DT-5ER).

20 units of Duct Thermostat Sensors (LINIER, LR-TUF090).

20 units of Differential Pressure (Airflow) Sensors (BELIMO, 01APS-50R).

80 units of Interface Relays:

40 units rated at 16A (FINDER, 16A).

40 units rated at 2A (FINDER, 2A).

4.2 Service Summary

The maintenance and repairs on the BLDG#4 HVAC system project is divided in 3 phases:

phase 1- Kickoff meeting and walkthrough at Compound, phase 2 – Field work, phase 3 –

Project Closeout. It can be visualized on the WBS structure, Annex B.

4.2.1 Kickoff Meeting – Phase 1

- Kickoff Meeting - FAC / Contractor

Preparation for the maintenance and repairs on the BLDG#4 HVAC system project, including discussions regarding specific efforts, review of the existing documentation and prospective schedule for field activities on site according to the item 10.0 from this SOW.

- Walkthrough at U.S. General Consulate

The COR and the contractor will do a walkthrough at U.S. General Consulate to check the area and the current conditions to evaluate the best options to perform the work and to identify any interference that can affect the project implementation.

4.2.2 Field Work – Phase 2

Contractor shall provide labor, materials, equipment, transportation; hoisting, rigging, insurance, etc. for all work herein specified and or required to complete the project attending all items of this scope of work.

4.2.2.1 Technical Requirements

The automation and climate control system must meet the following technical requirements.

These requirements will form the basis for system acceptance and validation testing.

- Performance and Functionality Requirements

Temperature Control: The system must maintain the ambient temperature within a range of

21\23 degrees Celsius relative to the configured setpoint for each climate-controlled zone.

Response Time: The maximum response time between the detection of a sensor change and the corresponding actuator action (valve, damper) must be no more than 5 seconds.

Energy Efficiency: The new system must demonstrate an energy consumption reduction of at least 15 % compared to the previous system (measurement and methodology to be defined in the executive project).

Sensor Accuracy: All 82 installed sensors must be calibrated to ensure reading accuracy within 0.5 % of the actual measured variable value.

Scheduling Capabilities: The system must allow for daily/weekly/monthly operational schedule configuration for each zone and equipment, with multiple events per day.

Control Logic: Implementation of advanced control logics (PID, demand control, interlocks) for optimizing thermal comfort and energy consumption.

Graphical Screen Replicability: The new graphical screens of the supervisory system interface must accurately replicate the functionalities and visual organization of the existing screens, ensuring user familiarity, with updated graphics and representations for the new devices and control points.

- Network and Communication Requirements

BACnet Protocol: The entire system must operate exclusively over the BACnet protocol, using BACnet/IP as the main backbone and BACnet MS/TP for field devices, as per the architecture defined in the executive project.

Network Speed: The BACnet/IP network must operate at Gigabit Ethernet (1000 Mbps) for the backbone, and the BACnet MS/TP network must operate at the maximum speed supported by the devices (e.g., 76.8 kbps or 115.2 kbps).

Network Latency: The maximum communication latency (round-trip time) between any two controllers on the BACnet/IP network must not exceed 50 milliseconds.

Quality of Service (QoS): The network switch must be configured with QoS to prioritize

BACnet/IP traffic, ensuring critical control communication.

- Reliability and Availability Requirements

System Availability: The automation system must have a minimum uptime of 99.8 % over a

12-month period, excluding scheduled maintenance downtimes.

Event Logging: The supervisory system must log all alarms, operational events, and setpoint changes with a timestamp and user identification, with historical storage capacity for at least

1 year.

Backup and Restore: The contractor must provide procedures and tools for backing up and restoring controller and supervisory system configurations and programming logics.

- Security Requirements

Network Segmentation: The BACnet network must be physically or logically segregated from the corporate IT network, using firewalls or VLANs, as agreed in the executive project.

Access Control: The supervisory system must implement role-based access control (user profiles with different permissions).

4.2.2.2 Detailed Planning and Executive Project

This phase focuses on thorough preparation and the creation of the technical documents that will guide the entire execution.

Architecture and Equipment Definition:

Definition of the final BACnet network architecture (BACnet/IP, MS/TP, etc.) and its integration.

Final selection and specification of equipment (controllers, sensors, relays, switches, etc.)

based on surveys and BACnet requirements.

Executive Project Development:

Elaboration of all electrical diagrams, logical diagrams, equipment layout plans, infrastructure details (cable trays, conduits), and a complete and detailed Bill of Materials

(BOM).

Detailed design for the internal assembly of the automation panels, including component layout, busbars, and wiring routes, ensuring compliance with NBR 5410. The COR will provide by contractor’s request the current drawing to support the development of the new project.

Graphic Screens Development (Supervisory System):

Development and customization of graphic screens for the supervisory system interface, ensuring clear and intuitive visualization of all control and monitoring points, segmented by environment. The new screens must replicate the functionalities and visual organization of the existing screens, updating the graphics and representations for the new devices and control points, maintaining familiarity for users.

Transition Planning and Schedule:

Creation of a transition plan to minimize disruption to the existing air conditioning system.

Development of a detailed execution schedule for all subsequent phases, with specific milestones and deadlines.

Approvals:

Presentation of the Executive Project and Schedule for formal approval by the Client.

Material Supply and Pre-Assembly (Off-Site)

This phase involves the acquisition and preparation of components before on-site installation.

Material Acquisition:

Purchase and reception of all equipment, components, and materials specified in the executive project.

Verification of compliance of received materials with specifications.

Electromechanical Assembly of Automation Panels:

Electromechanical assembly of the 02 new automation panels on a workbench (off-site, if possible).

Internal Layout: Assembly of internal panel components (circuit breakers, terminals, controllers, power supplies, relays, etc.) according to the detailed layout in the executive project, ensuring adequate spacing for ventilation and maintenance.

Busbars: Installation of copper busbars for phase, neutral, and ground, sized for the nominal current of the circuits and clearly identified.

Identification: All internal components (circuit breakers, relays, terminals, cables) must be identified with legible and durable labels, matching the numbering and identification in the project.

Internal Wiring:

Cable Colors (NBR 5410 - Brazilian Standard):

Phases: Cables with black, white, gray, or brown insulation must be used for phases.

Neutral: The neutral cable must be light blue.

Protective Earth (Ground): The protective earth cable must be green or green and yellow

(bicolor).

Control/Signal Circuits: Control and signal cables may use other colors, provided they are not the exclusive colors for phase, neutral, and earth, and are standardized and identified in the project.

Routing: Internal wiring must be organized within perforated cable ducts or specific panel conduits, ensuring cables are not lose or unorganized. Use cable ties and spiral wraps where necessary.

Crimping and Connections: All connections must be made with pre-insulated terminals or crimp sleeves appropriate for the cable diameter and terminal, ensuring perfect and durable electrical contact. No connections should be made with bare wires.

Cable Gauge: The gauge of internal cables must follow the electrical dimensioning of the project, ensuring current capacity and voltage drop within normative limits.

Main Electrical Supply: The main electrical supply input to the panels must be through a general circuit breaker, with appropriate disconnection and protection, and connections must be firm and secure.

Preliminary continuity and insulation tests on the assembled panels.

System Rack Preparation:

Pre-assembly and organization of components in the system rack (switches, network controllers, etc.), if applicable and feasible off-site.

Phase 3: Decommissioning and On-Site Installation

This phase includes the removal of the old system and the physical installation of the new one.

Old System Decommissioning:

Contingency plan to minimize impact on climate control.

Safe shutdown and gradual deactivation (if possible) of the old automation system.

Careful dismantling and complete removal of obsolete controllers, panels, wiring, and other decommissioned components.

Management and proper disposal of removed materials, in accordance with current environmental regulations and prior agreement with the Client.

New Infrastructure Installation:

Installation of cable trays, conduits, ducts, and junction boxes, performing necessary drilling and fixings, with proper finishing.

Organization and identification of the infrastructure for future maintenance.

Fixing of the 02 new automation panels in approved locations, ensuring leveling, plumb, and access for maintenance.

Fixing of the 01 system rack in Block 4, with internal organization for network and control equipment.

Cable Laying and Connection:

Laying of all network cabling (BACnet/IP, BACnet MS/TP, etc.) and control cabling (signal, power) according to the routes defined in the executive project.

Unique identification of each cable at both ends, using durable and standardized labels.

Connection of cables to equipment terminals and connectors, following good installation and crimping practices, ensuring electrical and logical continuity.

Verification of cabling integrity (continuity tests, insulation, impedance, etc.).

Sensor Installation and Positioning:

Installation and positioning of the 82 sensors at strategic locations defined in the project.

Readjustment of all sensors, segmenting them by environment, as per climate optimization and defined control logic. Ensure each sensor is properly identified and associated with the correct environment.

Protection Relay Installation:

Installation of the 80 protection relays in panels or dedicated junction boxes, as per the project, ensuring secure connections and access for maintenance.

Final Interconnection:

Physical assembly and electrical and communication interconnection of all controllers, switches, gateways (if needed for other protocols), power supplies, and other system components, within the panels and the rack.

Internal organization of panels and racks using terminals, cable channels, and clear circuit identification.

Programming and Commissioning

This is the critical phase of system activation and validation.

BACnet Network Configuration:

Complete configuration of controllers and switches, including IP addressing (for BACnet/IP), MAC (for BACnet MS/TP), routing, BACnet communication parameters, and network optimization to ensure high-speed and reliable communication.

BACnet Communication Tests: Verification of BACnet communication between all devices, including device discovery tests (Who-Is/I-Am), property read/write (Read Property/Write

Property), and object monitoring.

Automation Programming:

Implementation of control and automation logic according to the air conditioning system's needs, optimizing energy consumption, thermal comfort, and integration with sensors and actuators.

Programming of operational sequences, setpoints, interlocks, and alarms.

Calibration and Final Adjustments:

Calibration of all 82 sensors to ensure reading accuracy and correct system response.

Fine adjustments to the control logic for performance optimization.

Testing and Validation:

Input and Output Tests: Validation of all digital and analog inputs and outputs of the system, verifying the correct actuation of valves, dampers, and equipment on/off.

Control Logic Tests: Simulation and validation of all programmed control sequences and logic, including operating modes (manual/automatic), setpoints, interlocks, and alarms.

Integrated Tests: Complete system tests in operation, simulating real load conditions and verifying the integrated functioning and expected performance of the entire climate control system with the new automation.

Correction of any identified deviations or failures.

Formal Commissioning:

Execution of the final commissioning protocol with the presence of the Client's team.

Issuance of a detailed commissioning report certifying the system's functionality, performance, and compliance with the design and established requirements.

Handover and Post-Implementation Support

This final phase concludes the project with documentation delivery and initial support.

"As-Built" Documentation:

Update all project documentation (electrical diagrams, BACnet network diagrams, layout plans, and panel layouts) to reflect the final "as-built" installation.

Manuals Delivery:

Delivery of original and Portuguese (when available) technical manuals for all supplied

Operational Training:

Provision of comprehensive operational training for the Client's maintenance team on the new BACnet automation system, including:

Use of the supervisory interface and new graphic screens.

Interpretation of alarms and events.

Navigation and basic parameter changes.

Basic troubleshooting and preventive maintenance procedures.

Overview of the system's BACnet architecture.

Warranty Period and Initial Support:

Commencement of the warranty period for equipment and services.

Availability of initial technical support for fine adjustments and troubleshooting any issues that may arise during the first weeks of operation.

4.2.2.3 Commissioning

Execution of the final commissioning protocol with the presence of the Client's team.

Issuance of a detailed commissioning report certifying the system's functionality, performance, and compliance with the design and established requirements.

Handover and Post-Implementation Support

This final phase concludes the project with documentation delivery and initial support.

"As-Built" Documentation:

Update all project documentation (electrical diagrams, BACnet network diagrams, layout plans, and panel layouts) to reflect the final "as-built" installation.

Manuals Delivery:

Delivery of original and Portuguese (when available) technical manuals for all supplied

Operational Training:

Provision of comprehensive operational training for the Client's maintenance team on the new BACnet automation system, including:

Use of the supervisory interface and new graphic screens.

Interpretation of alarms and events.

Navigation and basic parameter changes.

Basic troubleshooting and preventive maintenance procedures.

Overview of the system's BACnet architecture.

Warranty Period and Initial Support:

Commencement of the warranty period for equipment and services.

Availability of initial technical support for fine adjustments and troubleshooting any issues that may arise during the first weeks of operation.

4.2.2.4 Temporary Water / Electricity Energy

1.Make arrangements with Consulate for water required for construction.

2.Consulate will pay for costs of water.

3.Provide hoses for conveyance.

4.Make arrangements with Consulate for temporary electrical service for completion of the

Work. Consulate will pay energy charges for temporary power and lighting.

5.Provide all necessary temporary wiring (in conduit if requested by Consulate), extensions, and temporary lighting devices.

6.Provide necessary provisions to avoid disruptions to Consulate's electrical service and daily operations.

4.2.2.5 Storage of Materials

1.Proper storage of materials is the sole responsibility of Contractor. Protect all materials susceptible to moisture including, but not limited to, all roll goods, insulation, can’t strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

2. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

3. Store flammable and volatile liquids in sealed containers located a minimum of

20 feet from existing buildings.

4. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

5. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as nearly direct over structural members as can be determined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

4.2.2.6 Quality Control

1. Consulate has the right to inspect and test all services, to the extent practicable at all times and places during the work.

2. Contractor shall maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

3. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

4. The Contractor shall be responsible for the following construction inspections and tests:

A. Manufacturer’s Warranty Inspections

4.2.2.7 Safety Requirements

The Contractor is responsible and shall continue management and implementation of a safety and health program throughout construction. The Contracting Officer and the Post

Occupational Safety and Health Officer [POSHO] reserve the right to suspend work when and where Contractor's safety and health program is considered to be operating in an inadequate or non-complying manner. The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army

Corps of Engineers.

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-

1-1.pdf)

The contractor shall submit the Accident Prevention Plan (APP), Annex C, and the Activity

Hazard analyses (AHA) Annex D. The APP is a job site specific safety and health policy and program management document to ensure safety of all persons at the site in event of an emergency. The APP shall interface with the employer’s overall safety and health program.

Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. The AHA defines the work sequence, anticipated hazards, conditions, equipment, materials, personnel, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk, and the Risk Assessment Code for each step.

Provide introductory policy statement signed by senior officers of design/build firm stating that implementation and management of the APP has full cooperation and support of management. The APP shall include the following:

1. Statement of safety and health policy.

2. Administrative responsibilities for implementing the plan.

3. Identification of personnel responsible for accident prevention.

4. Plans for hazard communication, and continued safety and health training.

5. Provisions for inspections of work sites, materials, and equipment.

6. Emergency response capabilities to minimize consequences of accidents.

7. Public safety requirements.

The contractor shall appoint a manager whose duties shall include effective implementation, coordination, and enforcement of APP. The manager shall be qualified to anticipate, identify, evaluate, and implement corrective action in relation to potential safety and health hazards and dangerous exposures for accident prevention.

The manager shall meet with the POSHO and Owner’s representative to discuss site specific safety and health issues.

The contractor shall provide for frequent safety, health, and housekeeping inspections conducted by the Safety and Health Program Manager, temporary structures, fabrication shops, material, machinery, and equipment.

The contractor shall hold safety meetings once each week. Require attendance by all laborer, and supervisors; include those of separate contractors. Contractor shall consider the following checklist:

1. Who is trained in CPR

2. Level of local hospital services

3. Do local doctors speak English

4. Type of emergency vehicles and distances

5. Are cell phones or radios available

6. Level of embassy doctor or nurse services

7. Family contact names and telephone numbers for all crew

Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

Personal Protective Equipment (PPE) Requirements

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment.

c. The PPE used must meet the technical specifications required by Brazilian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy and residential units’ electrical systems.

b. It is Department policy that energized “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing them introduces or increased hazards or is unfeasible, you must contact your point of contact at the

Embassy to report such situation before carrying out the work.

c. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulation and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements of the contract.

g. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

h. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

Fall Protection Requirements

All work performed at more than 1.50 meters (5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution NR 35

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping, or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders to work with electricity and areas with electrical influence.

g. It is forbidden to stand on or above the second top rung of the ladders.

h. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of local standards. A re-training should be provided to employees as required by local legislation.

Scaffolding Requirements

a. The contractor is responsible for proving safe conditions when using, erecting, and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure scaffold is equipped with standard guardrails and toe boards on all open sides.

e. Provide an access ladder or equivalent safe access.

f. Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

Requirements for Chemical Substance Management

a. If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling, and transportation.

b. The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

c. Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

d. Forward SDSs of hazardous materials to the COR for review.

e. Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

Requirements for Lifting loads, use of cranes or elevating work platforms

a. The contractor must submit to the COR certificates of the equipment (issued by a certified

ONAC entity) used for the work (including forklift, cranes, and elevating platforms) and required documents of the vehicles (SOAT, ownership card and mechanical inspections).

b. The contractor shall send to the COR all the certificates (issued by a certified entity) of all the slings, chains, shackles, or other elements used for lifting loads.

c. The contractor shall send to the COR training certificates of all the personnel that will perform the task.

d. The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

e. The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

f. The contractor must make a plan to ensure the lifting capacity of the crane or arm relative to its load.

Welding

a. Before cutting or welding is permitted, the COR shall inspect the area for authorizing the operation to reduce the potential of an uncontrolled ignition of materials.

b. The contractor shall obtain a hot work permit thru the COR from the POSHO or Safety

Coordinator prior to the hot work activity within occupied existing facilities, 40 feet of a building or potential hazard such as a fuel storage tank, and confined spaces regardless of location.

c. Establish work area barriers according to the job to be performed to also protect pedestrians, these barriers shall comply with OSHA standards and post’s hot work policy.

d. Suitable fire extinguishing equipment shall be maintained on site and in a state of readiness for instant use.

e. Cutting and welding shall be performed only in areas that are or have been made fire safe.

When the task cannot be relocated, the area shall be made safe by removing combustibles or protecting combustibles from ignition sources.

f. The contractor shall ensure all welder operators and attendants exposed to the hazard use proper welding personal protection equipment.

Fire Extinguisher

Governing regulations: Latest edition of U.S. Army Corps of Engineers (COE) Safety and

Health Requirements Manual, EM 385-1-1

During construction, Contractor and his subcontractors and sub-subcontractors and their agents and employees shall comply with fire safety practices by and local fire protection codes, and in addition shall:

1. Provide following stored pressure extinguishers during entire construction period:

a. One U.L. rating 4A-60B:C dry chemical fire extinguisher.

b. One U.L. rating 2A 4 liter water fire extinguisher.

c. One U.L. rating 10B:C carbon dioxide fire extinguisher with horn and hose assembly.

Provide fire extinguishers together in each of following areas:

a. Each 300 square meters of work area or fraction thereof.

b. Each temporary structure including construction office and storage and tool and workshop sheds.

The Contractor's superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period. Train workmen in proper use of each type of fire extinguisher.

Always maintain free access to fire extinguisher equipment, street fire hydrants, and outside connections for standpipe hose systems.

Maintain all exit facilities and access thereto, free of material and other obstructions.

4.2.3 Project Closeout – Phase 3

The contractor is responsible to prepare/ delivery the Final Report and provide a folder with all project documentation, including:

• Documentation of all activities including performance data sheets and results of all functional performance testing.

• The daily activities report.

• The final Study / Project attending all requirements of this SOW.

• All Required drawings in DWG / PDF.

• The Technical Responsibility term ( ART ) for the project.

• Warranty term about the performed work ( minimum of 5 years ).

• The certification of the responsible Engineer from the project.

Final Meeting to present the results

Final meeting to discuss about the performed work and to present the results. The contractor shall deliver all documentation and the final report containing the requested items mentioned above.

5.0 RESPONSIBILITY OF THE CONTRACTOR

5.1 The CONTRACTOR must be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

5.2 The CONTRACTOR will identify a Project Site Manager who will be responsible for the overall management of the project and represent the CONTRACTOR on the site during construction. The Project Site Manager will be approved by the COR.

5.3 The Project Site Manager must attend all project meetings, prepare Status Reports on the project, and submit them to the COR as requested. Status Reports will contain meeting minutes, accomplishments, raising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

5.4 All documentation produced for this project will become the ownership of the Consulate at the completion of this project.

5.5 The CONTRACTOR must verify that all materials, equipment, and systems provide operational dependability. The CONTRACTOR assures the completed construction shall be easily maintained or replaced with readily available materials and services.

5.6 Any cost associated…