U. S. Consulate General Sao Paulo - Gardening and External Grounds Maintenance Services for the Official Residence
Closed Solicitation Posted
- Solicitation number
- 19BR9326Q0016
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Sao Paulo Sao Paulo 04709 Brazil
- Points of contact
-
- Sao Paulo Procurement saopauloprocurement@state.gov +551132505294
- Juliana Goncalves goncalvesjp@state.gov +551132505318
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks exterior cleaning and gardening maintenance services for the U.S. Consulate General Sao Paulo Official Residence, with quotations due May 27, 2026 at 5:00 PM local time. This is an unrestricted acquisition under FAR Part 13 Simplified Acquisition Procedures, with no set-aside.
Place of performance is Santo Amaro, São Paulo, Brazil. The contract requires a full-time lead gardener, a maintenance assistant three days per week, a pool technician for one weekly visit, and a supervisor visit once weekly. Services include grass cutting (4–6 centimeters height), edging, trimming, weeding, turf repair, pruning of trees and shrubs, leaf removal, debris disposal, watering, fertilization, gutter cleaning, potted plant maintenance, bathroom cleaning, guard shack cleaning, pool cleaning, and exterior window and building cleaning. Work is performed Monday through Friday, 7:30 AM to 4:30 PM, excluding specified holidays. The base contract period is 12 months with four one-year option periods.
The contractor must furnish all labor, materials, equipment, insurance, and supplies. General liability insurance is required with minimum limits of $50,000 per occurrence and $150,000 cumulative for both bodily injury and property damage. Offerors must be registered in SAM and provide proof of local authorization to operate in Brazil.
Award will be made to the responsible offeror whose quotation is technically acceptable and offers the lowest price based on initial quotations without discussion, though the Government reserves the right to conduct discussions if necessary. A pre-quotation site visit is scheduled May 13, 2026 at the Official Residence; attendance is strongly encouraged but not mandatory. Contact Juliana Goncalves at goncalvesjp@state.gov by May 11 to arrange site visit attendance. The NAICS code is 561730, Landscaping Services.
Notice text
The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for exterior cleaning and gardening services for the CGR São Paulo in accordance with FAR Part 13, Simplified Acquisition Procedures.
SUBMISSION INSTRUCTIONS
To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.
BASIS FOR AWARD
Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussion. However, the Government reserves the right to conduct discussions if necessary.
PRE-QUOTATION SITE VISIT
A pre-quotation site visit will be held on May 13, 2026 at the US Official Residence, in Sao Paulo, Brazil.
Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Juliana Goncalves - goncalvesjp@state.gov no later than close of business, May 11, 2026.
QUOTATION DUE DATE
Quotations are due May 27, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.
SUBMISSION REQUIREMENTS
Quotations must be:
- Submitted in English
- Complete (incomplete quotations will not be considered)
- Submitted electronically to: saopauloprocurement@state.gov and goncalvesjp@state.gov
- In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
- Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
- Include "RFQ 19BR9326Q0016" in the email subject line
REQUIRED DOCUMENTS
Your quotation must include the following completed documents:
- SF-1449 (Solicitation/Contract/Order for Commercial Items)
- Section I - Pricing Schedule (fully completed)
- Section 5 - Representations and Certifications
- All additional information required in Section 3 (Technical Quotation Requirements)
- Proof of SAM Registration (UEI number)
SAM REGISTRATION REQUIREMENT
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.
QUESTIONS
Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than May 22, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.
POINT OF CONTACT
Juliana Goncalves
Procurement Agent
Email: goncalvesjp@state.gov
Sincerely,
Christine Bonds
Contracting Officer
U.S. Consulate General São Paulo
General Services Office - Procurement
Enclosure: RFQ19BR9326Q0016
Files
| File | Type | Posted |
|---|---|---|
| Amendment_RFQ19BR9326Q0016_Gardening CGR.pdf | ||
| RFQ19BR9326Q0016_Gardening CGR.pdf | ||
| SF1449_RFQ9BR9326Q0016.pdf |
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