Two (2) Eye Lanes - VA Outpatient Clinic Amendment includes revised specifications for eye lanes - see FBO Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89 issued and effective July 14, 2016.
This solicitation VA25918Q9868 CSSA1, amendment to previously issued Combined Solicitation, is issued as a request for quote (RFQ). The North American Industry Classification System Code (NAICS) for this procurement is 339115 (Ophthalmic Goods Manufacturing). This RFQ is being issued as a Service Disabled Veteran Owned Small Business set-aside under NAICS Code 339115. SBA Small Business Size Standard is 1000 employees.
Any Award Made as a Result of this Solicitation will be made on an All or Nothing Basis.
All Items being Solicited (Products and/or Receivables as appropriate) must be of New Manufacture; No Remanufactured or "Grey Market" items allowed. Grey market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM equipment only for a VA Medical Center.  No remanufactures or grey market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
FAR 52.212-4 applies to all Solicitations and Awards.
Department of Veterans Affairs, VISN 19, Oklahoma City VA Medical Center, is seeking a quote for the following requirements. Solicitation and evaluation of offers are to be in accordance with (IAW) VAAR 852.211-73.
Oklahoma City VA Health Care System
Oklahoma City, OK 73104
SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR COMPLETE EYE LANE EQUIPMENT PURCHASE
Background
The Oklahoma City VA Health Care System (OKC VA HCS) provides comprehensive ophthalmology service for veterans. We are renovating new space for the Eye Clinic and will be adding two new exam lanes which need to be equipped to match existing eye lanes.
Project Scope
The Oklahoma City VA HCS needs to purchase two (2) complete eye lanes.
Specifications
The Oklahoma City VA HCS specifications are designed to outline all the Oklahoma City VA HCS Ophthalmology Department and Biomedical Engineering requirements. These requirements will be provided to the Point of Contact (POC) before final approval. The ophthalmic eye lane equipment specifications are provided below:
Offerer must meet or exceed the specifications of the following:
Line items and descriptions:
Full Power Tilt Examination Chair (Reliance FX-920-L Chair #20 Pearl OR EQUAL):
Dual controls for base and top tilt
Single lock adjustable concave headrest
Auto return button to return chair to upright starting position
Hydraulic base
600 pound capacity
Safety switch to disable controls and footswitches
Armrests that lock in place and allow the patient to sit or leave from either side of the chair
Electrical - 110 Volt , 60 Hz, 8.0 amperes
CSA, C/US Certificate of Compliance
Reliance FX-920 Cushion set #206 charcoal
Instrument Stand (Reliance 7800-IC Floor Unit #20 Pearl OR EQUAL):
3 Rechargeable wells for handheld instruments
Wheelchair option to bring refractor and slit lamp arms to patients in any model wheelchair
Overhead lamp with arm that adjusts without use of tools
Switches to control a chart projector and control the intensity of the overhead lamp
Adjustable slit lamp arm with use of a single hand and a 12 range of travel
Upper Refractor Arm with 50 lb capacity
Pneumatic Examination Stool (Reliance 5346 Pneumatic Stool, 301 Black OR EQUAL):
Adjustable and tilted backrest
Height adjustment from 19.5 to 25
Chair Mover OR EQUAL:
Low profile
Unlock and roll mechanism
Fits rectangular base up to 22.5 wide
Phoroptor (Reichert 11635B Plus Cylinder Ultramatic RxMaster Phoroptor Refracor, Black OR EQUAL):
± 0.25 Flip Cross Cylinder
+1.50 Retinoscopic lenses
Accessory Case
Nylon Face Shields
Rotochart
Reading Rod with Card Holder
Sphere: -19.00D to +16.75D with 0.25D steps
Cylinder Power: 0.00D to 6.00D with 0.25D steps
Cylinder Axis: 360 degrees with 5 degree graduations
Cross Cylinder: ± 0.25
Prism: 0 to 20 diopter with 1 prism diopter graduations
P.D.: 48 to 75 mm with 1 mm graduations
Vertex Distance: 13.75 mm, graduations extend range by 6 mm
Reading Distance: 5 to 28 inches
Auxiliary Dial: 10 lenses plus 2 open apertures
Slit Lamp (Haag-Streit 900 BQ OR EQUAL):
Freeze technology to capture the moment you press the trigger
History trigger to rewind and freeze the last few seconds
Depth of field control to facilitate complete control of the depth of field
Magnification with standard eyepieces: 6.3x, 10x, 16x, 25x, 40x
Tungsten illumination
Maximum intensity of 600,000
Slit Width/Length: 0-8mm / 1-8mm
Tonometer (Haag-Streit BP/BQ/BX Applanation Tonometer OR EQUAL):
Two resting positions
Swing in front of the microscope to examine both left and right eye
Wireless Digital Binocular (Keeler Vantage Plus LED Wireless Indirect with slimline charging system OR EQUAL):
Software that allows use of any usb interface
Provide still and dynamic images
Wall mount that stores an extra lithium battery for back up
Optics and mirrors automatically adjust when aperture changes
3 dimensional stereoscopic views of the retina through all pupil sizes
90D Aspheric Lens (Volk) OR EQUAL:
Field of View: 74/89 degrees
Image Mag: 0.76x
Laser Spot: 1.32x
Working Distance: 7mm
20D Aspheric Lens (Volk) OR EQUAL:
Field of View: 46/60 degrees
Image Mag: 3.13x
Laser Spot: 0.32x
Working Distance: 50mm
Lombart Standard Refraction Desk with Console, Right Hand OR EQUAL:
Large writing surface
Angled trial lens drawer, 21 x 13
Ample drawer space to facilitate access to a wide selection of ancillary tests and supplies
Electronic unit to automatically adjust room and fixation lighting and power diagnostic hand instruments
Hand instrument console with three rechargeable wells, main switch, rheostat, and auxiliary instrument switches
Optional indirect hanger control to control room lighting, on/off or dim and powers indirect
Optional slit lamp switch to power slit lamp and automatically dim room light
Auto Projector (Marco CP-770) OR EQUAL:
LED illumination system
Programmable up to 33 charts in any order
Conduct exam by pressing one button on the remote control to advance to next chart
Option to randomly select any chart
Option to isolate and maneuver individual horizontal or vertical lines
Brightness control to adjust brightness intensity of projected image
Automatically compensate for any fluctuation in supply voltage or change in refraction distance
Wall mount (for Marco CP-600/670/690/770)
Front Surface Mirror Set Limestone (12 x 12 )
Retinoscope (Welch Allyn 18245 Elite Streak OR EQUAL):
Dust-Free Sealed Optics
Cross Linear Polarization Filter Switch
Continuous Rotation External Focusing Sleeve
Halogen lamp
Detect corneal abrasions with cobalt blue filter
Red-Free filter used with any aperture
28 focusing lenses with range of -25D to +40D
3.5v Halogen Coaxial Ophthalmoscope (Welch Allyn 11720 OR EQUAL):
Coaxial optics to produce a shadow-free spot, easier entry into undilated pupils, and a larger field of view
Detect corneal abrasions with cobalt blue filter
Polarizing filter virtually eliminates corneal reflection
Sealed optics keep out dust and dirt
18 unique aperture/filter combinations for greater versatility
Red-free aperture may be used with any aperture
28 focusing lenses with a range of -25 to +40 diopters
3.5v Halogen Finnoff Transilluminator (Welch Allyn 41100 OR EQUAL):
Halogen HPX lamp provides light output for true tissue color
Fiber-optic light transmission provides cool, distal light for improved comfort
Provides consistent, long-lasting illumination
Optional cobalt blue filter
3.5v NiCad Well Handles (Welch Allyn 71670 OR EQUAL):
Rechargeable handles compatiable with all listed Welch Allyn hand instruments
Full Diameter trial lens set with plus cylinders in case OR EQUAL:
Comprehensive set of full diameter plus and minus sphere, plus cylinder, prism and accessory lenses
Metal trial frame
Lens set in removeable tray with carrying case
Additional accessories OR EQUAL accessories:
Horizontal prism bar
Vertical prism bar
S-22 Loose Prism set
Ishihara 14 plate Book Test Chart
Stereo Fly Test
Topcon Lensometer with external scale
Snellen reading card
Delivery Location:
Lawton VA Outpatient Clinic
4303 Pitman Street
Fort Sill, OK 73503
Commercial Items Terms and Conditions:
The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; 52.212-2, Evaluation Commercial Items, FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-7, 52.204-10, FOB Destination is in accordance with FAR 52.247-49, 52.204-13, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.223-18, 52.225-13, 52.232-33 and 52.247-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. The following VAAR clauses are to be incorporated by reference: 852.203-70, Commercial Advertising; 852.232-72, Electronic Submission of Payment Requests; 852.246-71, Inspection; The full text of the referenced VAAR clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/.
SAM Requirement:
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Additionally, all Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.
In addition, the following information is required for your quote to be considered:
-Estimated delivery time (ARO):
-Complete company name and address:
-Company Point of Contact:
-Email -Phone Number:
-DUNS Number:
Submit quotation and all supporting documentation to loretta.schmidt@va.gov. Offers are to be provided no later than 5:00 pm (MST) 12 September 2018. Please feel free to contact me, if you have any questions, at loretta.schmidt@va.gov..