Twill and Poplin Fabric Supply for Inmate Clothing Production

The Department of Justice Bureau of Prisons Federal Correctional Complex Butner is preparing to solicit twill and poplin fabrics for inmate clothing production, with responses to the Sources Sought Notice and RFI due by 2:00 PM EST on August 28, 2026. No set-aside applies. Place of performance is the Oakdale, Louisiana facility, with consignment inventory required on-site and Vendor-Managed Inventory maintained at the supplier's location.

The contract structure comprises a 1-year base period and four optional years. Annual estimated quantities are 500,000 yards of twill and 250,000 yards of poplin fabric. Twill fabric specifications require 64-inch cutable width, 7.5 ounces per square yard, and a 65% polyester / 35% cotton composition, available in nine colors (Red, Khaki, Olive Drab, Sage Green, White, Orange, Brown, Yellow, and Teal Green). Poplin must meet 64-inch cutable width, 4.5 ounces per square yard, matching fiber composition, available in six colors (Wine, Khaki, Olive Drab, Sage Green, White, and Chocolate Brown). Both fabrics must be rolled on 2.5-inch diameter corrugated tubes, palletized, banded, and strapped, with no more than one splice per roll and one shade variation per 10,000 yards. Contractors must provide Certificates of Conformance and test results with each shipment. Production lead time is 120 days from award.

Interested firms must complete a detailed questionnaire addressing company background, relevant experience with target fabrics, monthly production capacity, standard lead times, ability to scale production, consignment and VMI program experience, volume-based discounts, fixed-price arrangement capability, and country-of-origin documentation for all production stages. Responses must be submitted to Renee Stancil at Renee.Stancil@usdoj.gov by the stated deadline. This notice is for market research and planning only and does not constitute a commitment to award.