Tropics Test Support Services

Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Tropic test Support Services (TTSS) at various locations including, Panama, Suriname and other tropical regions. Refer to Attachment 1-Draft Tropic Test Support Services Performance Work Statement.

THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue a RFP in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs are associated with responding to this RFI will be solely at the interested party’s expense.

The Government is interested in any input from the small business community as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including:8(a) Business Development Program, Small Disadvantaged Businesses, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

INFORMATION: Proposed work to be performed is anticipated to be classified under the following North American Industry Classification (NAICS) 541330 (Engineering Services) Exception 1 Engineering Services-Military and Aerospace Equipment and Military Weapons which was considered and selected as it comprises of establishments primarily engaged in applying physical laws and principles of engineering in the design, development, and utilization of machines, materials, instruments, structures, processes, and systems.  The assignments undertaken by these establishments may involve any of the following activities: provision of advice, preparation of feasibility studies, preparation of preliminary and final plans and designs, provision of technical services during the construction or installation phase, inspection and evaluation of engineering projects, and related services. The associated SBA size standard for the referenced NAICS is $47 million.

MICC-YPG anticipates soliciting and awarding a single award Cost Plus Fixed Fee contract using acquisition procedures in accordance with Federal Acquisition Regulation Part 15 Contracting by Negotiation.

DESCRIPTION OF SERVICES: This is a non-personal services contract to provide Tropic Test Support Services (TTSS). The Government will not exercise any supervision or control over the Contractor. The Contractor shall perform to the standards specified in the Performance Work Statement (PWS). The Contractor employees shall be accountable solely to the Contractor who, in turn shall be responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as defined in Attachment 1 – Tropic Test Support Services PWS Draft.

Period of Performance: One Base Year plus 4 Option Years.

Submission Instructions: If your firm is interested and capable of performing the work identified in the Description of Services, then please provide a response to this RFI addressing the requested information below. Ensure submissions are accurate, brief, and clear. Each response should cite the referenced area, contain the title of the area, and the company’s response (e.g., Part I (1)(a) Company Name: ABC Company).

Please provide the following business information for your company and for any teaming or joint venture partners.

1. Company Information.

a. Company Name.

b. Mailing Address.

c. Company Website.

d. Commercial and Government Entity Code (CAGE) or Unique Entity Identifier (UEI).

e. Phone Number.

f. Email Address.

2. Company Point of Contact.

a. Name

b. Title

c. Mailing Address

d. Email Address

e. Phone Number

3.  Contract performance shall be in the Republic of Panama and Suriname, South America. There are specific legal implications for conducting business in foreign countries and for utilizing foreign national employees (as a third party) when conducting business for the United States Government. There are currently no treaties and Status of Forces Agreements that a Contractor may generally operate under. The Contractor must have the ability to fully obtain or currently be incorporated, and possess the appropriate business licenses, tax registrations, and any other necessary certifications required to conduct business. Below are links listed to assist with obtaining information with establishing a business in Panama and Suriname.

Given this information, does your company have the ability and means to meet the requirements listed above and in the links provided below?

https://www.trade.gov/panama

Business - U.S. Embassy in Panama - Learn about bilateral investment and trade (usembassy.gov)

Suriname - Market Overview (trade.gov)

Business - U.S. Embassy in Suriname (usembassy.gov)

4.  Does your company have adequate resources, necessary organization, experience, technical skills, accounting, and operational controls; or the ability to obtain them to perform the services?

5.  Does your company provide this service commercially?

6.  Describe your company's experience on previous projects similar in size and complexity to this effort. Include contract numbers, total dollar value of the contract, contract type, a brief description of the relevant work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

7.  Does your Company have policies, procedures, and practices for preparing cost estimates/price proposals that provide reasonable assurance that estimated costs are allowable, allocable, and reasonable for reimbursement under government contracts in accordance with the FAR? Does your company have a DCAA approved Cost and Accounting System (CAS)? 

8.  Provide any suggestions for improvement to the draft TTSS PWS or any recommendations not previously addressed. 

Responses to the RFI must be received no later than 11:00 AM Pacific Daylight Time (MDT) on September 1, 2023. Responses must be sent via email to the following:

Teresa Dinwiddie, Contracting Officer, teresa.v.dinwiddie.civ@army.mil

Amanda Ramirez, Contract Specialist, amanda.m.ramirez24.civ@army.mil

Enclosed:

Attachment 1 – Tropic Test Support Services Performance Work Statement Draft

Attachment 2 – Sample CLIN Structure