Travel Management Services

Prequotation Conference Minutes 

Questions and Answers

SKS700-16-Q-0001-A002 is attached.

SKS700-16-Q-0001-A001 is attached.

SKS700-16-Q-0001-A001 is attached.

The purpose of this amendment is to extend the current due date and time for quotations from February 11, 17:00 Korea Standard Time to February 18, 2016, 17:00 Korea Standard Time, effective immediately.

Enclosed is a Request for Quotations (RFQ) for Travel Management Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it in electronic format to the Contracting officer as shown on the block 16 of the Standard Form1449 that follows this letter.


The U.S. Embassy Seoul intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference on January 19, 2016 at 14:00 Korea Standard Time at the General Services Office (GSO) conference room at #10, Namyoung-dong, Yongsan-gu, Seoul, Korea. If you intend to participate in the pre-quotation conference, please contact Ko, Yun Seong (Tel. 82-2-397-4613, Fax: 82-2-397-4744, email: Koys@state.gov) to make necessary arrangement for access to GSO conference room no later than January 13, 2016 at 17:00 Korea Standard Time.

Offerors are requested to limit the number of participants to two persons per company. Please be sure to bring the solicitation document with you to the conference. No extra copies will be available at the conference.

Any questions concerning the solicitation should be submitted in writing by January 13, 2016 at 17:00, Korea Standard Time via email to Yoonh@state.gov or fax to 82-2-397-4744.

Quotations are due by February 11, 2016 at 17:00 Korea Standard Time. No quotations will be accepted after this time. Only the electronic submission of the quotation will be accepted. Please submit your quotation addressed only to the Contracting Officer, Hyun Yoon, by email at Yoonh@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files of size less than 30MB.
Please separate the technical quotation from the pricing information as well as the Section 5 information.

Sincerely,

Hyun Yoon
Contracting Officer

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Seoul, Korea requires Travel Management Services for the U.S. Embassy Seoul, Korea. The contractor shall furnish managerial, administrative, and direct labor personnel to accomplish all work as required in the contract. Anticipated performance is for one base period and four one-year periods at the option of the Government. All responsible sources may submit an offer, which will be considered. The Government plans to issue the solicitation in early January, 2016. This solicitation will be issued via the FedBizOpps - no paper copies will be mailed.
Registration in the system for award management (SAM) is a requirement of the solicitation, and interested vendors are encouraged to register prior to the submittal of a quotation (See FAR provision 52.204-7, System for Award Management).

Please see te RFQ for the actual response due date and for specific quotation requirements.