Travel Management Services for US Embassy Tokyo, Japan

The American Consulate General Frankfurt hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:

TRAVEL MANAGEMENT SERVICES FOR U.S. EMBASSY TOKYO, JAPAN

The solicitation may result in the award of a firm-fixed price contract for one Base and four Option Years.

The United States Department of State's Regional Procurement Support Office in Frankfurt, Germany is issuing this pre-solicitation notice to satisfy the requirement at Federal Acquisition Regulation (FAR) Part 5, on the behalf of the US Embassy Tokyo, Japan.

The scope of work requires the successful Contractor to provide off-site professional travel management services in Japan for the U.S. Embassy Tokyo, Japan and its constituent posts: Foreign Service Institute (FSI) in Yokohama, U.S. Consulate General in Sapporo, U.S. Consulate General in Osaka-Kobe, U.S. Consulate in Nagoya, U.S. Consulate in Fukuoka, and U.S. Consulate General in Naha, as described in this contract.

The solicitation is expected to be released on or around January/February 2019.

A Pre-Proposal Conference and Site Visit will be conducted in February 2019; the exact location, date and time will be provided in the solicitation document.

Companies interested in the solicitation shall express their interest by written correspondence via email to the addresses FlemingWM@state.gov and FrankfurtRPSO@state.gov, not later than Monday, Janaury 28, 2019 using the solicitation number 19GE5019R0016 in the subject line.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price contract.

All contractors have to be registered in the SAM (System for Award Management) database (https://www.sam.gov) prior to contract award. Therefore prospective offerors are encouraged to register prior to the submittal of proposals.

The guidelines for registration in SAM are also available at: https://www.fws.gov/international/pdf/sam-duns-registration-instructions.pdf

Solicitation and award will be subject to laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Name, Telephone Number, and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The Contract Specialist for the administration of this contract is Wilhelm M. Fleming, tel.: +49 69 7535 3338, email: FlemingWM@state.gov.

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