Travel Management Services
Closed Solicitation Posted
- Solicitation number
- 19KE5025Q0015
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561510 Travel Agencies
- PSC
- V229 Transport/Travel/Relocation- Travel/Lodging/Recruit: Purch Of Transit/Public Transport Fare Media
- Place of performance
- Nairobi City Kenya
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a Travel Management Services contractor for the U.S. Embassy in Nairobi, Kenya. The solicitation requires a vendor to provide comprehensive travel management services, including air, rail, and bus reservations, lodging accommodations, car rentals, visa/passport assistance, and emergency travel support for U.S. government employees and their dependents. Potential contractors must be registered in the System for Award Management (SAM) database and submit electronic proposals by January 27, 2025, at 7:00 AM Eastern Africa Time. The government intends to award the contract to the responsible company submitting the lowest-priced technically acceptable offer, with the possibility of conducting discussions with companies in the competitive range if necessary. A pre-quotation conference was held on January 15, 2025, and interested vendors were required to contact NairobiGSO-Contracts@state.gov by January 13, 2025, to arrange building entry and receive additional information.
The contract is not set aside for any specific type of business and will cover a one-year base period with four optional one-year extensions. The contractor will be required to maintain an on-site office at the U.S. Embassy in Nairobi, operating Monday through Thursday from 7:15 AM to 4:30 PM and Friday from 7:15 AM to 2:00 PM, with additional 24/7 emergency services. The estimated annual transaction volume includes 2,000 domestic transactions, 3,500 international transactions, 1,000 bookings, 1,000 airline amendments, and 200 visa processing transactions. The contractor must utilize a Global Distribution System that interfaces with airlines' systems and comply with the Fly America Act and GSA City Pair Program. Services will support over 60 U.S. government agencies at the post, with the contractor required to provide detailed management reports and maintain IATA compliance. The place of performance is Nairobi County, Kenya, specifically located along UN Avenue in the Gigiri area.
Notice text
3 versions
Update #3 · Latest ·
The U.S. Embassy in Nairobi has extended the Reqeuest for Quotations (RFQ) for the Travel Management Contract. Interested bidders are asked to submit their bids, including proof of active SAM.gov registration, by Thursday, January 30, 8 pm local Kenyan time.
Enclosed is a Request for Quotations (RFQ) for Travel Management Contract. If you would like to
submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of
the attached document, and submit it to the address shown on the Standard Form 1449 that follows this
letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an
acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations,
without holding discussions, although we may hold discussions with companies in the competitive range if
there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be
held on January 15, 2025, at 11AM Eastern Africa Time at the US Embassy Nairobi. Prospective
offerors/quoters should contact NairobiGSO-Contracts@state.gov by January 13, 2025, 9AM Eastern Africa
Time for additional information or to arrange entry to the building.
Quotations are due by January 27, 2025, 07:00 Eastern Africa Time. No quotations will be accepted after
this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov It is important to make
sure the submission is made in specific size and format; in Microsoft Word/Excel or Adobe Acrobat (pdf) file
format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be
made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I Paragraph 2.3 B, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov
prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of
proposal submission may deem the offeror’s proposal to be considered non-responsible and no further
consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are
interested in submitting a response to this requirement.
Update #2 ·
Enclosed is a Request for Quotations (RFQ) for Travel Management Contract. If you would like to
submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of
the attached document, and submit it to the address shown on the Standard Form 1449 that follows this
letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an
acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations,
without holding discussions, although we may hold discussions with companies in the competitive range if
there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be
held on January 15, 2025, at 11AM Eastern Africa Time at the US Embassy Nairobi. Prospective
offerors/quoters should contact NairobiGSO-Contracts@state.gov by January 13, 2025, 9AM Eastern Africa
Time for additional information or to arrange entry to the building.
Quotations are due by January 27, 2025, 07:00 Eastern Africa Time. No quotations will be accepted after
this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov It is important to make
sure the submission is made in specific size and format; in Microsoft Word/Excel or Adobe Acrobat (pdf) file
format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be
made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I Paragraph 2.3 B, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov
prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of
proposal submission may deem the offeror’s proposal to be considered non-responsible and no further
consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are
interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for Travel Management Contract. If you would like to
submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of
the attached document, and submit it to the address shown on the Standard Form 1449 that follows this
letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an
acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations,
without holding discussions, although we may hold discussions with companies in the competitive range if
there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be
held on January 15, 2025, at 11AM Eastern Africa Time at the US Embassy Nairobi. Prospective
offerors/quoters should contact NairobiGSO-Contracts@state.gov by January 13, 2025, 9AM Eastern Africa
Time for additional information or to arrange entry to the building.
Quotations are due by January 23rd, 2025, 16:00 Eastern Africa Time. No quotations will be accepted after
this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov It is important to make
sure the submission is made in specific size and format; in Microsoft Word/Excel or Adobe Acrobat (pdf) file
format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be
made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I Paragraph 2.3 B, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov
prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of
proposal submission may deem the offeror’s proposal to be considered non-responsible and no further
consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are
interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Travel Management Services | Pre-Solicitation |
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