Thermo Fisher Scientific Preventative Maintenance Agreement for Centrifuges
Closed Pre-Solicitation Posted
- Solicitation number
- 26-002861
- Agency
-
Office of Logisitics and Acquisition Operations
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Maryland 20892, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health Clinical Center, through its Office of Acquisition and Logistics Management on behalf of the Center for Cellular Engineering, is seeking a preventative maintenance agreement for seven models of Thermo Fisher Scientific centrifuges. The services required include equipment operation, calibration, and manufacturer-approved servicing to ensure compliance with FDA regulations 21 CFR 211.63 and 21 CFR 211.67, which mandate controlled and validated maintenance of critical equipment used in cell-based therapy manufacturing and processing. The agency intends to award this contract on a sole-source basis to Thermo Fisher Scientific (Asheville) LLC, the incumbent contractor, based on that company's existing familiarity with Center for Cellular Engineering policies, procedures, and cleanroom facility environmental requirements. No evaluation criteria have been specified in this pre-solicitation notice, as this is an informational notice only and no formal solicitation will be issued. The notice was posted on March 10, 2026, with a deadline of March 20, 2026, though this date appears to indicate when additional information may be requested rather than a proposal submission deadline.
This procurement involves no set-aside designations and represents a sole-source award to the incumbent contractor, Thermo Fisher Scientific (Asheville) LLC, which has demonstrated expertise in maintaining the specific centrifuge models required by the Center for Cellular Engineering. The covered equipment includes the SorLegendXTRCent12, Sorvall Legend XTR, Sorvall Legend XFR, Sorvall X4RF Pro-M, Multifuge X4 Pro-M, Sorvall BP 8 1P, and Sorvall X4R Pro-MD centrifuges. No specific contract value or budget range is disclosed in this pre-solicitation notice. The work will be performed at the NIH Clinical Center in Bethesda, Maryland, and the agreement is structured as a firm-fixed-price contract. As this notice is issued for informational purposes only, no quotations will be formally requested from other potential vendors.
Notice text
Title:
Thermo Fisher Scientific Preventative Maintenance Agreement for Centrifuges
Product Service Code (PSC): J066 – Maintenance, Repair, and Rebuilding of Equipment – Instruments and Laboratory Equipment
NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance
Place of Performance:
National Institutes of Health
Clinical Center
Bethesda, MD 20892
POTS: 26-002861
Description
This notice is issued for informational purposes only and does not constitute a request for quotations. A solicitation will not be issued, and quotations will not be requested.
The National Institutes of Health (NIH), Clinical Center, Office of Acquisition and Logistics Management (OALM), on behalf of the Center for Cellular Engineering (CCE), intends to award a firm-fixed-price contract on a sole-source basis to Thermo Fisher Scientific (Asheville) LLC for a preventative maintenance agreement covering the following centrifuge models:
- SorLegendXTRCent12
- Sorvall Legend XTR
- Sorvall Legend XFR
- Sorvall X4RF Pro-M
- Multifuge X4 Pro-M
- Sorvall BP 8 1P
- Sorvall X4R Pro-MD
The preventative maintenance agreement will ensure the continued operation, calibration, and manufacturer-approved servicing of this critical laboratory equipment.
The Center for Cellular Engineering (CCE) manufactures cell-based therapies for patients enrolled in clinical trials at the NIH Clinical Center. CCE manufacturing operations are regulated by the U.S. Food and Drug Administration (FDA), and federal regulations mandate that critical equipment used in the manufacturing, processing, and testing of drug products must be maintained in a controlled and validated manner in accordance with 21 CFR 211.63 and 21 CFR 211.67.
Thermo Fisher Scientific has been providing maintenance services for these devices and other related equipment within the Center for Cellular Engineering and is familiar with the policies, procedures, and environmental requirements necessary to operate within the CCE cleanroom facilities. The vendor has also completed vendor qualification with the CCE Quality Assurance group and is approved to perform services within the facility.
Maintaining continuity of service is essential to avoid disruptions to manufacturing operations. Delays in procuring this preventative maintenance agreement could result in interruptions to equipment availability, which may negatively impact the production of cell therapies and ultimately affect patient care.
Background
Thermo Fisher Scientific is the original equipment manufacturer (OEM) of the centrifuge instruments listed above. As the manufacturer, Thermo Fisher Scientific has exclusive access to the proprietary parts, software updates, diagnostic tools, and technical expertise required to maintain these systems in accordance with manufacturer specifications.
Because of this proprietary knowledge and access to OEM components, Thermo Fisher Scientific is uniquely qualified to provide the preventative maintenance services required to ensure the continued reliability and validated status of these instruments with minimal disruption to laboratory operations.
Authority
This acquisition is being conducted in accordance with:
FAR 13.106-1(b)(1) – Soliciting from a Single Source
Under this authority, the Contracting Officer may solicit from a single source when it is determined that only one source is reasonably available to meet the Government’s requirements.
Acquisitions conducted under FAR Part 13 – Simplified Acquisition Procedures are exempt from the competition requirements of FAR Part 6.
Responses
This notice is not a request for quotations.
However, interested parties may submit a capability statement demonstrating their ability to provide equivalent preventative maintenance services for the Thermo Fisher Scientific centrifuges identified above.
Capability statements must clearly demonstrate the ability to provide:
- Preventative maintenance services for Thermo Fisher Scientific centrifuges
- Access to OEM-certified parts, software updates, and diagnostic tools
- Technicians trained and certified to service the specified centrifuge models
- Maintenance documentation sufficient to maintain regulatory compliance in cGMP environments
The Government will evaluate capability statements received in response to this notice. The determination not to compete this requirement is solely within the discretion of the Government.
Submission Instructions
Responses referencing POTS: 26-002861 must be submitted electronically no later than March 20, 2026, at 11:00 AM EST to:
Shasheshe Goolsby
Team Leader
Hospital and Laboratory Support Division
Office of Acquisition and Logistics Management (OALM)
NIH Clinical Center
Email: shasheshe.goolsby@nih.gov
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