Thermal Heating System - Northern Arizona VA Health Care System

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C25819Q0425
Posted Date:
08/13/2019
Original Response Date:
08/20/2019 4:30pm PST
Product or Service Code:
7360 Food Preparation and Serving Equipment
Set Aside (SDVOSB/VOSB):
SDVOSB
NAICS Code:
722514 Cafeterias, Grill Buffets, and Buffets
Contracting Office Address
Department of Veteran Affairs
NCO-22 Gilbert
4135 S. Power Road Suite #103
Mesa, AZ 85212
Description
This is a 100% TOTAL SDVOSB (SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET ASIDE) combined synopsis/solicitation for BRAND NAME OR EQUAL commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-03.
The associated North American Industrial Classification System (NAICS) code for this procurement is 722514, with a small business size standard of $27.5 million.
The Northern Arizona VA Healthcare System s Nutrition and Food Service Department has a BRAND NAME OR EQUAL requirement for three (3) thermal pellet base chargers (or equivalent heating unit) and supporting equipment. This system should heat bases to ensure food is held at proper temperature while serving our Veteran patients. The thermal pellet base chargers will be located in three separate locations on the facility.
All interested companies shall provide quotation(s) for the following BRAND NAME OR EQUAL PRODUCT:
Supplies
Line Item
Description
Quantity
Unit Price
Total Price
1
Cambro Model No. MDSCDC9X1000 - Camduction Base Charger, 34-5/8 H x 30 Wx18-7/8 D, stainless
3 EA
2
Cambro Model No. MDSCDB9110 - Camduction Base, 9-9/16 dia. X 1-15/16 H
204 EA
3
Cambro Model No. MDSHD9485 - Dome, insulated, fits 9 plate, outside dia. 10-1/4 , 3-31/16 H, polypropylene
204 EA
4
Cambro Model No. MDSHB9485 - Bowl, 9 oz., outside dia. 4-3/8 , 2-2/5 H, dishwasher safe, polypropylene
240 EA
5
Cambro Model No. MDSHM8485 - Mug, 8oz., outside dia. 4-1/2 with handle, 4 H dishwasher safe, polypropylene
240 EA
6
Cambro Model No. LDT9152 - Tumbler, 9oz., top dia. 3-3/16 , 3-11/16 H, impact resistant plastic, dishwasher safe, clear.
252 EA
7
Cambro Model No. SRB5152 - Bowl, 5 oz., 3-17/32 dia. Max, serving bowl, break-resistant, clear.
192 EA
8
Cambro Model No. 1520CWNSH110 - Cafeteria Tray, 15 x 20 , rectangular, non-skid, with handles, large stacking lugs, dishwasher safe, polycarbonate
204 EA
9
Cambro Model No. CPMU244875PDPKG - Mobile angles drying rack cart, 24 W x 48 Lx75 h, includes, (4) boxes of drying cradles for (4) levels, (8) mobile traverses, (2) pre-assembled post kits, (4) premium swivel casters with total locking brake.
2 EA
10
Cambro Model No. CPMU243675DDPKG - Mobile drying unit, 24 x 36 x 75, includes (5) dome cradles, (2) factory assembled post kits, (10) dome cradles, (4) premium swivel locking casters
2 EA
11
Cambro Model No. CPMU246075DRPKG - Mobile drying rack cart, 24 W x 60 L x 75 H, holds (105) trays, includes: drying racks for (3) levels, (6) mobile traverses, (2) pre-assembled mobile post kits, (4) premium swivel casters with total locking brake.
1 EA
Salient Characteristics
Charger unit systems (or equivalent) can be supplied from 208-240v/50/60/1-ph. These units will be used on CLC 1, CLC 2, and the main kitchen serving lines.
The thermal heating system must heat at least 20 pellet bases at a time (or equivalent).
The system needs to be energy efficient and the unit turns off after a minimum of 60 minutes of inactivity.
A charger (or equivalent unit) made of high-grade, durable stainless steel that remains cool to the touch.
A heated base, combined with a properly heated ceramic plate, covered with a dome (or equivalent set up) that will hold hot food at safe temperatures 140 degrees Fahrenheit or higher for at least 45 minutes.
A Charger unit that has an initial heat up time of at most 4 to 6 minutes.
Packaging and Delivery
All items shall be shipped to the customer at the following location:
Northern Arizona VA Health Care System
Attn: Warehouse
C/O Nutrition and Food Service
500 Highway 89N
Prescott, Arizona 86313
The delivery/task order period of performance is 30 Days ARO FOB DESTINATION.
Award shall be made to the quoter whose quotation offers the lowest price. The government will evaluate information based on the following evaluation criteria: 1) meets all salient characteristics and 2) lowest price.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items [OCT 2018]
Please see Attachment for Clauses and Provisions for addenda to FAR 52.212-1.
FAR 52.212-3, Offerors Representations and Certifications Commercial Items [OCT 2018]
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items [OCT 2018]
Please see Attachment for Clauses and Provisions for addenda to FAR 52.212-4.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [May 2019]
Please see Attachment for Clauses and Provisions for full description of FAR 52.212-4
All quotes shall be sent to Shannon McNiel @ shannon.mcniel@va.gov.
This is an open-market combined synopsis/solicitation for products as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
All quoters shall submit with their quotes a completed vendor FMS application which is provided as an attachment to this solicitation. Additionally, all Service Disabled Veteran Owned Businesses who respond to this solicitation must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov by the end date/time of this solicitation.
Submission shall be received not later than 08/20/2019 4:30pm PST to Shannon McNiel @ shannon.mcniel@va.gov. Quotes will only be accepted via email. Hand-delivered or mailed quotes will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-i(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Shannon McNiel @ shannon.mcniel@va.gov.
Point of Contact
Shannon McNiel
4135 S. Power Road Suite #103
Mesa, AZ 85212
480-466-7938
shannon.mcniel@va.gov.