The Untied States Department of Agricuture (USDA) seeks to Lease Office and Related space in Spencer, West Virgina

The U.S. depatment of Agricultue Seeks to lease the Following Space:

State:West Virginia

City:Spencer

Delineated Area:

North :City Limits of Spencer WV

East :City Limits of Spencer WV

West :City Limits of Spencer WV

South :City Limits of Spencer WV

Minimum Sq. Ft. (ABOA): 4,001

Maximum Sq. Ft. (ABOA): 4,201

Maximum Sq Ft (RSF) 4,801

Space Type: Office and related Space

Parking Spaces (Total): 32

Parking Spaces (Surface): 29

Parking Spaces (Reserved): 3

Full Term: UP to 20 years

Firm Term: 10

TERMINATION RIGHTS: 120-days, in whole after the expiration of the firm lease term.

Additional Requirements: Pull through parking for 2 Grain Haulers/Livestock Trailers. Paved access road.

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the [1-percent-annual chance (formally 100-year) year flood plain.

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

Additional Requirements:

• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
• Space will not be considered where any living quarters are located within the building.
• Space shall not be located near establishments whose primary operation is the sale of alcoholic beverages, firearms sold/ discharged, or where there are tenants related to drug treatment or detention facilities.
• Subleases are not acceptable.
• First floor space is preferred. Office space must be contiguous and continuous on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet the Government’s requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully serviced lease is required. All services, janitorial services, utilities shall be provided as part of the rental consideration.
• Offered space shall not be in the 500-year flood plain. This includes but is not limited to the building, parking lot, site, or ingress/ egress points to the site.

Expressions of Interest Due: 4:30 PM, Thursday, July 20, 2023

Expressions of Interest shall include the following:

1. Complete Lease Market Survey Form for Existing Buildings, MS-2991 in its entirety. This form may also be used for proposed new construction. (See attachments)
2. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.
3. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land).  Adjacent streets showing proposed ingress/egress shall be shown on the plans.
4. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
5. Date of space availability.
6. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *
7. Amount of/type of parking available on-site.  
8. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
9. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan.  Alternatively, provide a copy of a recent commercial building inspection or appraisal.

* As mentioned in #6 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Market Survey (Estimated): 8/3/23

Occupancy (Estimated): 12/31/23

Send Expressions of Interest to:

Name/Title: Antonio Rodriguez

Office Phone: 202-720-3646

Email Address: Antonio.rodriguez@usda.gov

Government Contact Information

Lease Contracting Officer: Antonio Rodriguez