Tent Rentals (Beale AFB, CA. Airshow 2025)
Closed Solicitation Posted
- Solicitation number
- FA468625Q0022
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking tent rental services for the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show at Beale Air Force Base in California. The solicitation requires a contractor to provide a 60'x40'x10' Distinguished Visitor (DV) tent, along with 51 additional canopy tents (47 10'x10' and 4 10'x20'), including delivery, setup, and teardown services. Evaluation will be conducted on a lowest-price, technically acceptable basis, with key criteria including proof of liability insurance, a comprehensive management plan detailing staffing and timelines, and price reasonableness. The proposal submission deadline is Wednesday, April 14, 2025, at 4:30 PM PST, with technical and price volumes to be submitted via email to the contracting officer, Teresa Perez, and contract specialist, A1C Kyle Kline. The solicitation follows Federal Acquisition Circular 2025-03 and requires offerors to complete specific federal procurement representations and certifications.
The contract is a 100% small business set-aside under NAICS code 424720 for Petroleum and Petroleum Products Merchant Wholesalers, with a small business size standard of 200 employees. The period of performance is from June 1 to June 9, 2025, with tent installation required by 9:00 AM on June 6 and complete removal by 7:00 AM on June 9. The air show will take place on June 7-8, 2025, at Beale AFB in California. Contractors must provide all necessary personnel, equipment, and logistics, comply with base security protocols, and undergo background checks. While no specific award value is mentioned, the contractor will be responsible for all aspects of tent rental, including transportation, setup, and teardown, with strict adherence to the detailed Statement of Work provided in the solicitation documents.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. FA468625Q0022 is issued as an RFQ.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03
4. This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532289 All Other Consumer Goods Rental and a small business size standard dollar amount of $12.5M.
5. A list of line item number(s) and items, quantities, and units of measure are as follows.
6. The offeror shall provide delivery and pick-up of rental tents and set-up/ tear-down services for only a large Distinguished Visitor (DV) tent (Attachment 1- Proposed DV Tent Layout) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this Statement of Work (SOW). The Air Show 2025 will take place on 7 – 8 June 2025 and the tents will need to be in place 6 June 2025 at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
7. Place of Contract Performance: Beale AFB, CA
Period of Performance: 1 June – 9 June 2025.
8. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
9. A statement regarding the applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services. Reference Attachment 1 - FA468625Q0022.
10. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
11. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services.
13. RFQ Important deadlines:
Proposal Due Date. Technical, and Price Volumes shall be submitted via e-mail to the point of contacts listed below by the due date Wedensday 14 May 2025 @ 4:30 PM PST. Late proposals will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."
It is the offeror’s responsibility to confirm receipt of all submissions.
14. Government Points of Contact:
Teresa Perez, Contracting Officer
Email: teresa.perez.9@us.af.mil
A1C Kyle Kline, Contract Specialist
Email: kyle.kline.2@us.af.mil
Please see attached document file names below for Solicitation # FA468625Q0022 (Found under Attachments/Links):
Attachment 1 - FA468625Q0022
Attachment 2 - SOW-Tents(Airshow 2025)Final_Dated7May25
Attachment 3 - WD 2015-5659 Rev 22
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. FA468625Q0022 is issued as an RFQ.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03
4. This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 424720 Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals) and a small business size standard number of employees of 200.
5. A list of line item number(s) and items, quantities, and units of measure are as follows.
6. The offeror shall provide delivery and pick-up of rental tents and set-up/ tear-down services for only a large Distinguished Visitor (DV) tent (Attachment 1- Proposed DV Tent Layout) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this Statement of Work (SOW). The Air Show 2025 will take place on 7 – 8 June 2025 and the tents will need to be in place 6 June 2025 at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
7. Place of Contract Performance: Beale AFB, CA
Period of Performance: 1 June – 9 June 2025.
8. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
9. A statement regarding the applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services. Reference Attachment 1 - FA468625Q0022.
10. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
11. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services.
13. RFQ Important deadlines:
Proposal Due Date. Technical, and Price Volumes shall be submitted via e-mail to the point of contacts listed below by the due date Wedensday 14 April 2025 @ 4:30 PM PST. Late proposals will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."
It is the offeror’s responsibility to confirm receipt of all submissions.
14. Government Points of Contact:
Teresa Perez, Contracting Officer
Email: teresa.perez.9@us.af.mil
A1C Kyle Kline, Contract Specialist
Email: kyle.kline.2@us.af.mil
Please see attached document file names below for Solicitation # FA468625Q0022 (Found under Attachments/Links):
Solicitation FA468625Q0022 - Tent Rentals (Beale AFB, CA. Airshow 2025)
Attachment 1 - FA468625Q0022
Attachment 2 - SOW-Tents(Airshow 2025)Final_Dated7May25
Attachment 3 - WD 2015-5659 Rev 22
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Tables and Chairs (Beale AFB Airshow 2025) | Pre-Solicitation |
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