Temporary Residential Furniture Rentals & Welcome Kits for Embassy Housing

The U.S. Embassy in Bern, Switzerland, is soliciting qualified vendors to provide temporary residential furniture rentals and welcome kit services for government-leased residences in Bern and surrounding areas. The Department of State's U.S. Embassy Bern is seeking a contractor capable of delivering, installing, maintaining, and removing residential furniture, as well as providing welcome kit packages for incoming U.S. government personnel. All furnishings must be new or in excellent condition with new mattresses required. Key requirements include Swiss licensing, proven experience in residential furniture rental and logistics, ability to manage multiple simultaneous orders with quick response times, and comprehensive general liability insurance of 5,000,000 Swiss Francs per occurrence. Evaluation will be based on technical acceptability of proposals against the Scope of Work requirements, with contract award going to the lowest-priced, technically acceptable offer. Complete proposals must be submitted electronically by April 10, 2026, at 17:00 Europe time to bernGSOcontracting@state.gov, and interested parties should request the full solicitation package immediately to allow adequate preparation time.

This solicitation carries no small business set-aside designation. The contract is structured as an indefinite-delivery indefinite-quantity agreement with a one-year base period and four one-year option periods, for a total potential performance period of five years, with estimated minimum and maximum contract values of 100 Swiss Francs and 250,000 Swiss Francs respectively across all contract periods. The contractor must furnish approximately 50 residences during a one-month phase-in period and maintain a warehouse within 1.5 hours of Bern. All pricing must be quoted in Swiss Francs and include labor, delivery, pick-up, installation, insurance, materials, and equipment, with long-term rentals exceeding six months receiving a 50 percent discount on rental costs from month seven onward. The place of performance is Bern, Switzerland (postal code 3007), with delivery and installation required within one working day of task order issuance during standard business hours of Monday through Friday, 7:30 a.m. to 6:00 p.m.