Teen Symposium - Maine Army National Guard (MEARNG)

Amendment 0001 has been issued on 4-8-2025 - The purpose of this amendment is to provide a response and clarify questions raised by various contractors.

The Maine Army National Guard (MEARNG) intends to host a Teen Symposium event to provide training and resources for teens who are in Maine National Guard families. Under this contract, the contractor shall provide conference meeting space, guest lodging, physically challenging team building activities with facilitators, and use of open space areas inside and outside for teams to do team-building activities on site, as well as other related support services to satisfy the overall symposium objectives. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to serve catered meals as defined in section 5, and Technical Exhibit (TE) 2 of the performance work statement (PWS).

This competitive solicitation is to be issued as: unrestricted

The United States Property and Fiscal Office (USPFO) Contracting Office intends to award a firm-fixed-price (FFP) purchase order, resulting from this solicitation.

Contractor's facility shall be located within 75 miles of Augusta, ME. Contractors exceeding the 75-mile limit of Augusta, ME shall not be considered for award.

Period of Performance: 16 MAY 2025 to 18 MAY 2025.

SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications - Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public /SAM/.

Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter's are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

Basis for Award: The Government intends to award a single purchase order to a responsible vendor whose quote represents the best value to the Government, with appropriate consideration given to three (3) evaluation factors. Technical Capabilities, SPRS/Past Performance, and Price, IAW FAR 13.106-1(a)(2)(i). Award may be made without discussions with potential contractors. Interested contractors are cautioned that the award may not necessarily be made to the lowest priced quote. Interested parties are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be\ solely on the information included in the quotation. Therefore, the quoter's initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements. Reference 13.106-3(a) Basis for Award and FAR 13.106-1(a)(2)(i).

The Government reserves the right to award multiple awards in response to quotes received. The quoters shall price each line separately. Also, the Government reserves the right to not award any contract in response to this Solicitation.

Submittal of Solicitation Questions: Questions concerning this RFP or requests for clarification shall be made in writing via email to the Contract Specialist, Tom Ryan at thomas.j.ryan36.civ@army.mil The due date for questions will be 3:00 PM EDT on April 14, 2025. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Teen Symposium - MEARNG – RFQ No. W912JD25QA015

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Evaluation will be solely on the information included in the quotation. Therefore, the interested contractor's initial quotation should contain the contractor's best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements.

The Service Contact Act applies to this contract and requires the Contractor and Subcontractor to pay the minimum locally prevailing wages and fringe benefits reflected in the applicable Service Contract Act following Service Contact Act have been incorporated and can be downloaded from SAM.gov.

 Wage Determination 2015-4009 – Rev No. 29 – Dated 12-23-24

Discussions: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil /piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.