TC "NEW" Base Year Lumenis Platinum Service Plan (VA-27-00011306 / 36C245-27-AP-0720 / 581-27-2-087-0015 ) EDA: 12/15/2026 STATUS: Moved to Torcara Charles for action on 10/5/2026 (DGM); NEED DATE 1-1-27 MOVED TO BC FOR ASSIGNMENT 9-29-26 KL
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24527Q0023
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- Points of contact
-
- Torcara Charles torcara.charles@va.gov (410) 642-2411
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 intends to sole-source a full-service maintenance and repair contract to Lumenis, Inc. for one Selecta Trio ND:YAG laser at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia, with an estimated award date of December 15, 2026. This is a Notice of Intent to Sole Source, not a final solicitation; all responsible sources may submit capability statements or proposals by October 23, 2026, at 10:00 a.m. EST to torcara.charles@va.gov.
The contract covers preventive and corrective maintenance, labor, replacement parts, software updates and upgrades, and technical support for asset tag 60864 (serial number 10140) across a base year plus four option years. The Government will weigh all timely submissions when deciding whether to proceed with the sole-source award.
Lumenis has represented that it does not provide independent service technicians with training, service procedures, updates, or the specialized tools and test fixtures required for repair or refurbishment, and that services may only be provided by Lumenis employees. The company's September 18, 2026, letter emphasizes quality and safety concerns regarding third-party service providers and states that warranty coverage applies only when services are performed by Lumenis using Lumenis-qualified parts.
Interested sources should submit documentation demonstrating access to OEM-trained personnel, required service procedures, specialized tools and test fixtures, compatible replacement parts, software updates, and technical support capabilities. Reference solicitation number 36C24527Q0023.
Notice text
****NOTICE OF INTENT TO SOLE SOURCE*******
This is a Notice of Intent to Sole Source for a proposed award to LUMENIS, INC. for full-service maintenance and repair of one Selecta Trio ND: YAG laser, asset tag 60864, serial number 10140, located at the Hershel “Woody” Williams VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704.
The anticipated services include preventive and corrective maintenance, labor, replacement parts, software updates and upgrades, and technical support in accordance with the statement of work. The term of service shall be (Base Year + 4 Option Years). Lumenis’ September 18, 2026, letter states that it does not provide independent service technicians with training, service procedures or updates, or the specialized tools and test fixtures required for repair or refurbishment. Further, the letter states that service may only be provided by Lumenis employees. These are the manufacturer’s representations; the Government will consider information submitted by other capable sources.
This notice is not a solicitation. All responsible sources may submit a capability statement, proposal, or quotation, which the Government will consider. Sources that believe they can meet the complete requirement should provide supporting documentation explaining their access to OEM-trained personnel, required services procedures, specialized tools and test fixtures, compatible replacement parts, software updates, and technical support. Submit responses to torcara.charles@va.gov by 10/23/2026 at 10:00am EST referencing 36C24527Q0023. The Government will consider timely responses when determining whether to proceed with the contemplated sole-source action.
See attached document: Lumenis Sole Source Letter, dated September 18, 2026.
Files
| File | Type | Posted |
|---|---|---|
| 36C24527Q0023.docx | DOCX document | |
| Sole Source Letter.pdf |
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