36C24527Q0023.docx
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- Solicitation number
- 36C24527Q0023
About this file
This is a Notice of Intent to Sole Source for full-service maintenance and repair of medical equipment. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 intends to award a contract to Lumenis, Inc. for comprehensive maintenance and repair services of one Selecta Trio ND:YAG laser (asset tag 60864, serial number 10140) located at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The contract term shall consist of a base year plus four option years, with an anticipated need date of January 1, 2027, and an estimated date of award of December 15, 2026.
The anticipated services include preventive and corrective maintenance, labor, replacement parts, software updates and upgrades, and technical support in accordance with an attached statement of work. Lumenis has represented that it does not provide independent service technicians with training, service procedures, updates, or the specialized tools and test fixtures required for repair, and that services may only be provided by Lumenis employees. However, this Notice of Intent is not a final solicitation, and the Government will consider capability statements, proposals, or quotations from other responsible sources submitted by October 23, 2026, at 10:00 a.m. Eastern Standard Time to torcara.charles@va.gov. Interested sources should provide documentation demonstrating access to OEM-trained personnel, required service procedures, specialized tools and test fixtures, compatible replacement parts, software updates, and technical support capabilities.
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| File | Type | Posted |
|---|---|---|
| Sole Source Letter.pdf |
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| NOTIC OF INTENT TO SOLE SOURCE Lumenis Platinum Service Plan for Selecta Trio Laser Hershel "Woody" Williams VA Medical Center 36C24527Q0023 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21902 |
| SOLICITATION NUMBER* |
| 36C24527Q0023 |
| RESPONSE DATE/TIME/ZONE |
| 10-23-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
Hershel "Woody" Williams VA Medical Center
1540 Spring Valley Drive
Huntington WV
| POSTAL CODE |
| 25704 |
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC
361 Boiler Point Road Perry Point MD 21902
POINT OF CONTACT*
Contracting Officer Bill Pratt billie.pratt@va.gov 410-642-2411
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VA |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Billie.Pratt@va.gov |
| EMAIL DESCRIPTION |
| NCO5 |
DESCRIPTION
****NOTICE OF INTENT TO SOLE SOURCE*******
This is a Notice of Intent to Sole Source for a proposed award to LUMENIS, INC. for full-service maintenance and repair of one Selecta Trio ND: YAG laser, asset tag 60864, serial number 10140, located at the Hershel “Woody” Williams VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704.
The anticipated services include preventive and corrective maintenance, labor, replacement parts, software updates and upgrades, and technical support in accordance with the statement of work. The term of service shall be (Base Year + 4 Option Years). Lumenis’ September 18, 2026, letter states that it does not provide independent service technicians with training, service procedures or updates, or the specialized tools and test fixtures required for repair or refurbishment. Further, the letter states that service may only be provided by Lumenis employees. These are the manufacturer’s representations; the Government will consider information submitted by other capable sources.
This notice is not a solicitation. All responsible sources may submit a capability statement, proposal, or quotation, which the Government will consider. Sources that believe they can meet the complete requirement should provide supporting documentation explaining their access to OEM-trained personnel, required services procedures, specialized tools and test fixtures, compatible replacement parts, software updates, and technical support. Submit responses to torcara.charles@va.gov by 10/23/2026 at 10:00am EST referencing 36C24527Q0023. The Government will consider timely responses when determining whether to proceed with the contemplated sole-source action.
See attached document: Lumenis Sole Source Letter, dated September 18, 2026.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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