Tax Calculations and Advisory Services for Locally Employed Staff
Closed Solicitation Posted
- Solicitation number
- 19AJ2025Q0007
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541219 Other Accounting Services
- Place of performance
- Baku Baki 1007 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Baku, Azerbaijan, is seeking tax calculation and advisory services for locally employed staff through Solicitation Number 19AJ2025Q0007. The contract requires a provider to perform comprehensive tax-related services for approximately 275-310 locally employed staff, including income tax withholding calculations, bi-weekly tax processing, quarterly tax reporting to Azerbaijan's Ministry of Taxation, and final tax reconciliations for separated employees. The solicitation will be evaluated based on the lowest-priced, technically acceptable offer, with the government intending to award the contract without discussions, though they reserve the right to conduct discussions if necessary. A mandatory pre-quotation conference is scheduled for May 16, 2025, at 11:00 A.M. at the U.S. Embassy in Baku, and prospective offerors must email their representative details by May 15, 2025. Quotations are due by May 26, 2025, at 18:00 Baku time and must be submitted electronically to BakuBidBox@state.gov in specific file formats not exceeding 25MB.
The contract is not set aside for any specific category of business and will have a base year with four optional extension years. The place of performance is Baku, Azerbaijan, and all offerors must be registered in the System for Award Management (SAM) prior to submission. While specific award values are not detailed in the solicitation, the contract scope suggests a multi-year engagement with a gradual decrease in staff numbers over the contract period. Interested contractors must submit several required documents, including SF-1449, pricing information, representations and certifications, and proof of SAM registration. Failure to comply with submission requirements, such as file format, size limitations, or registration status, may result in disqualification. The solicitation falls under the North American Industry Classification System (NAICS) category 541219 for Other Accounting Services and Product Service Code B547 for Special Studies/Analysis in Accounting/Financial Management.
Notice text
Subject: Request for Quotations number 19AJ2025Q0007
Enclosed is a Request for Quotations (RFQ) for Locally Employed Staff Tax Calculations and Advisory Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site The pre-proposal conference will be held on May 16, 2025 at 11:00 A.M., at the U.S. Embassy in Baku, located on the 6th floor of Landmark building 1, on Nizami Street 96. Prospective offerors/quoters should email full names and telephone numbers of their representatives to Vahid Movsumov at MovsumovVI@state.gov no later than May 15,2025 on or before 10:00 A.M. This information is required to provide access to the building. No substitutes or additional persons can attend the site visit. Attendees are requested to carry their photo ID along with them.
Quotations are due by May 26, 2025, on or before 18:00 Baku time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically ONLY to BakuBidBox@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.
Include solicitation number 19AJ2025Q0007 in the subject line of your quotation. Failure to follow this instruction may cause disqualification of your quotation.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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