T016--Audio Visual Services for SCI Conference Request for Quotations

PRESOLICITATION NOTICE

RFQ #36C77624Q0136

Spinal Cord Injury and Disorders (SCI/D) National Leadership Summit 2024 (BIS 20564 / 140875)

Monday January 29, 2024

The Department of Veterans Affairs (DVA) requires audio/visual equipment and related services only for the meeting space to be held at the Hyatt Regency Denver Tech Center.

Contractor shall provide the audiovisual rental equipment and services/supplies for the meeting space to be held April 30-May 2, 2024, for approximately 100 participants.

This is an SDVOSB Set-Aside.

ITEM

7.0: MANDATORY TASKS: Set up starting at 8:00am and testing of all equipment in

meeting rooms on Monday, April 29, 2024. Start of Conference on Tuesday, April 30,

2024, at 8:00am thru Thursday, May 2, 2024, at 5:00pm. Teardown after Adjournment.

7.1: Equipment Setup: Contractor shall set-up, operate, maintain, and strike all

Audiovisual equipment and staging in all meeting rooms. Set up shall start at 8:00am

local time.

7.2: Audiovisual Expertise: Contractor shall have on site the necessary level of

expertise for audiovisual equipment, to include technical services required to operate.

identified equipment.

7.3: Equipment Testing: Testing of all equipment, in all of the meeting rooms, shall

start on Monday, April 29, 2024, at 8:00am to ensure that all equipment is functional

in all meeting rooms, prior to the start of the conference on Tuesday, April 30, 2024,

at 8:00am local time.

7.3.1: The contractor shall participate in a technical crew rehearsal if applicable.

They shall provide the level of service such that the government event is not

disrupted or delayed unduly, due to equipment failures, particularly equipment

provided by the contractor.

7.3.2: The contractor shall provide a single customer focused POC on site prior

and during the whole event. The POC shall assist in technical direction of Audio

Visual placement and environment to ensure a successful event.

Government Furnished Equipment (GFE) Setup: Contractor shall connect all

Government provided laptop computer(s) to the projection system located in all meeting rooms.

Equipment Strike/Tear Down: Contractor shall strike/tear down all equipment.

This notice serves as the synopsis of the proposed contract action in accordance with Federal Acquisition Regulation (FAR) 5.204 and FAR 5.201.

The solicitation will be issued as a brand name or equal Request for Quotes (RFQ) set-aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns conducted in accordance with FAR Parts 12 and 13. The formal request for quotes (RFQ) will be posted to Contract Opportunities on/about Thursday February 29, 2024 and quotes will be due on Monday March 11, 2024 at 1:00 PM (Eastern).

To submit a quote in response to this notice, please follow the directions in the RFQ that can be found through Contract Opportunities at the RFQ number identified above.

Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office s Contract Specialist via email at heather.allen3@va.gov. Telephone calls will not be accepted as a part of this notice.