Synopsis Notification (Warranty Renewal)

This is a Synopsis Notification (Intent to Sole Source).  The Mission and Installation Contracting Command (MICC) at West Point intends to negotiate and award a purchase order on a sole source basis to only one responsible source in accordance with FAR 13.106-1(b)(1)(i) and 13.501(a)(1)(ii).  "Only one responsible source" is based on the company being the sole developer and provider of the product and / or service and is therefore the only source capable of satisfying the Government's requirement.  The Government intends to solicit and negotiate with:

                            Audio-Video Corp. (AVC)

                            213 Broadway  

                            Albany, NY 12204-2729

This is a renewal requirement for a Customer Care Warranty Agreement between the US Military Academy and Audio-Video Corp.  The renewal is in support of a pre-existing warranty that covers the audio / video / electrical work and services that were done under Contract# W911SD19P0248 for the Riverside Café at West Point.  The current warranty expires on 02/23/23.  The renewed warranty will be for a 1-year period from 02/24/23 thru 02/23/24.      

CLIN 0001    

VENDOR:  Audio-Video Corp. (AVC)

PART#:  AVSG_CCA_YEAR_4

REQUIREMENT:  AVC Customer Care Warranty Agreement – JOB# 8805

PERIOD OF PERFORMANCE:  02/24/23 thru 02/23/24

LOCATION:  Riverside Café – West Point, NY

QUANTITY:  1 Year

This is a 100% set aside for Small Business with NAICS Code 334310; SBA Size Standard 750 employees.

This is considered a sole source to AVC because all of the equipment, parts, components, and services that were purchased, installed, and processed under Contract# W911SD19P0248 were purchased only from AVC and installed solely by AVC-trained Service Technicians.  As such, according to AVC, the warranties will be voided if any of its equipment, parts, or components are serviced by any other source - or - by Service Technicians that were not trained or certified by AVC. 

This notice is not a request for competitive proposals and no solicitation document is available.  However, any interested party that believes is capable of meeting our requirement may identify themselves but must submit evidence of their capability to fulfill the requirement.  Evidence must clearly show the parties experience with servicing video / audio equipment - and - permission from AVC that allows the Service Technician to fulfill any warranty agreements on AVC’s behalf with no voidance of the current warranty (* INFO WILL BE VERIFIED *).  All interested parties must provide the following data with their responses: 

1.  Full Company Name and Address

2.  SAMs Unique Entity ID (UEI)

3.  CAGE Code

4.  TAX ID# (aka “EIN” or “TIN”)

5.  NAICS Code(s) (see NAICS Code Qualifier above)

6.  Business Size ("Large" or "Small"… must be stated on your reply)

7.  Company POC, Email, Phone#

8.  Proof (no exceptions) - - 

a.  Capability statement that shows you are well experienced with servicing, installing, and repairing audio / video equipment - and - you have written permission from AVC to service its equipment, parts, components with no voidance to its pre-existing warranties.   

A determination not to compete the proposed requirement based on the responses to this notice is solely within the discretion of the Government.  Any information received will be considered solely for market research purposes to determine a competitive procurement.  Responses must be submitted via email only by the No-Later-Than (NLT) closing date and time stated below.  Telephone responses or requests will not be accepted.  Generic responses for the sake of soliciting a response - or - submitting queries that clearly shows you have not fully read everything that’s posted will be considered as “Non-Responsive”.  Please submit all documents and responses to jorge.l.acevedo4.civ@army.mil by NLT January 2, 2023 (Monday) @ 12:00 PM (EST).