Symposium AV
Closed Solicitation Posted
- Solicitation number
- HC102825R0018
- Agency
- Defense Information Systems Agency Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Arlington, Virginia 22202, United States
- Points of contact
-
- Ronald Witt ronald.e.witt4.civ@mail.mil (667) 891-3840
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Information Systems Agency (DISA) is seeking audio-visual support services for its 2025 Hybrid Cloud Solutions Symposium, to be held March 3-5, 2025 in Arlington, VA. The solicitation (HC102825R0018) requires a contractor to provide comprehensive AV equipment, rental, and technical staffing for a multi-room event supporting over 400 attendees. Specific technical requirements include dual projector packages, sound systems, microphones, recording equipment, and high-speed internet access with minimum bandwidth specifications. The procurement will be evaluated using a lowest price technically acceptable (LPTA) basis, with offers due by 2:00 PM on February 6, 2025. Contractors must complete initial equipment setup by 11:59 PM on March 3, 2025, with government acceptance testing occurring immediately thereafter.
The solicitation is specifically set aside for small businesses under NAICS code 532490, with a size standard of $40 million. The place of performance is the Hyatt Regency Crystal City in Arlington, VA 22202. Technical support staff are required to be on-site from 7:30 AM to 5:00 PM on March 4-5, 2025, with full event coverage and technical support responsibilities. Contractors must provide all event recordings to the government within 7 business days after the symposium's conclusion. While specific award values are not disclosed, the contract involves comprehensive AV services for a two-day hybrid cloud solutions event, with equipment and staffing needs spanning a plenary session, four breakout rooms, and an exhibition space. The government point of contact for this opportunity is Ronald E. Witt, who can be reached at ronald.e.witt4.civ@mail.mil.
Notice text
The Government has a requirement for AV support for the upcoming DISA Symposium. The solicitation is attached and all details are included. Please be aware of the following:
March 3 - March 5, 2025. Technicians to set up March 3rd, 2025 starting at 9:30pm
PM ET (for the general/plenary/ballroom area). For all other rooms setup time, see 6.3 Task 3 above. Set up must
be completely finished NLT 11:59pm on March 3rd, 2025. The government point of contact does acceptance testing
at 11:59pm ET on Monday March 3rd, 2025. The contractor provides all recording sessions to the government point
of contact within 7 business days.
Please provide your quotation by filling out in the underlined the amount under the attached HC102825R0018. Please send your quotation to ronald.e.witt4.civ@mail.mil
Attachments
| File | Type | Posted |
|---|---|---|
| HC102825R0018 Solicitation.pdf |
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