Supply, Install, Testing and Commissioning of AV Equipment

The Department of State, through the American Embassy in New Delhi, issued Amendment SF-30 to Solicitation No. 191N6526Q0115 on September 21, 2026, revising the statement of work for supply, installation, testing, and commissioning of audio-visual equipment with a quotation deadline of September 22, 2026 (India Time).

The amendment incorporates an updated Statement of Work (Annexure-A) reflecting minor modifications discussed during a site walkthrough held September 16, 2026 at the American Center Building. The work scope covers modernization of the First-Floor Program Area audio system, a 22-foot by 70-foot space. The vendor must supply and install seven ceiling-mounted tile microphones (Sennheiser TeamConnect Ceiling 2 or Shure equivalent), twelve in-ceiling loudspeakers (Bose, QSC, Shure, or Yamaha), and a Digital Signal Processor with acoustic echo cancellation capability. All equipment operates via Power over Ethernet; the existing Yamaha analog audio mixer remains integrated into the new system. DSP control includes tablet-based (iPad-style) remote configuration and provisions for handheld or lapel microphone backup inputs. Network infrastructure assessment and upgrades (Cisco or Netgear equipment only) are required to support PoE distribution.

Vendor responsibilities include site survey, detailed system design, complete installation with ceiling mounting and cabling, DSP configuration and programming, comprehensive testing and commissioning including hybrid session simulation, as-built documentation, user manuals, and staff training. One year of technical support and maintenance and a three-year comprehensive warranty covering all equipment are required, with preventive maintenance visits and spare parts availability throughout the support period. Work must accommodate flexible scheduling, including evening and weekend access, and comply with construction site safety standards.

Quotations must be submitted electronically to newdelhibids@state.gov on or before September 22, 2026 (India Time) with subject line "Solicitation-191N6526Q0115 for Supply, Installation, Testing and Commissioning of Audio-Visual Equipment." File size must not exceed 10 megabytes per email; larger submissions must be divided into separate emails each under 10 megabytes. Offerors must acknowledge receipt of the amendment by completing and returning the signed SF-30 with their proposal. Incomplete quotations, those submitted incorrectly, or received after the deadline will be rejected per FAR provision 52.212-1(f).