Subsistence Solicitation- FPC Alderson- 2nd Qtr FY24

General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.  The solicitation number is 15B10124Q00000003 and issues as a Request for Quotation (RFQ), unless otherwise indicated herein.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05.  The associated North American Industrial Classification System (NAICS) code for this procurement is 311991 with a small business size standard of 500 employees. 

This requirement is a Small Business Set-Aside and only qualified sellers may submit bids. The solicitation is restricted to 100% Small Business.

The Federal Bureau of Prisons, Federal Prison Camp (FPC) Alderson, West Virginia, has issued Solicitation Number 15B10124Q00000003, for the requirements of: subsistence and related items for 2nd Quarter FY24. 

The contract type is a firm-fixed price.

Delivery will be FOB Destination in Alderson, West Virginia 24910.  Please ensure that you only bid on items that you can and will provide, meeting the provided specifications, during the requested delivery timeframe.  If you cannot provide items that you were awarded, performance will be recorded and may affect future awards.

The Point of Contact for all information regarding this solicitation is Laurel Karnes, Supervisory Contract Specialist, LKarnes@bop.gov.  This solicitation is issued as a Request for Quotation (RFQ), and distributed solely through the Federal Business Opportunities website, www.SAM.gov.  All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition.  The only format for answering questions and submission of bids will be through e-mail.

Submission of Quotations

Completed quotes may be submitted and e-mailed to LKarnes@bop.gov.  All responsible sources must submit a written quote on the attached specification sheet, which will be considered for award.

The date for receipts of quotes is no later than 2:00 p.m. Eastern Standard Time on Saturday, December 16, 2023.  Quotes must be marked with the Solicitation Number (15B10124Q00000003) and include the Quoter’s Unique Entity Identifier (not DUNS number) for SAM, point of contact for the vendor, and all required information, to the attention of Laurel Karnes, Supervisory Contract Specialist.  Any questions regarding this requirement may be submitted to Laurel Karnes, at LKarnes@bop.gov.

All pricing must be good for 30 days beyond anticipated award date.  This includes shipping as FOB Destination.

Unless the Government indicates otherwise within a particular line item description, each Bidder shall include in their RFQ Response, individual pricing for each line item(s) they are able to provide in order to be considered for award (i.e., Do not use the "included in another line item" function when pricing each line item.)   Failure to comply with this term may results in the Bid being determined to be unacceptable.

No other individual is authorized, either verbally or in writing, to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy.  Items that do not conform to descriptions found in this Buy will be rejected at the time of delivery, causing a return at the contractor's expense.

Award

The Government reserves the right to make a single award, or multiple awards, to the responsible quoter(s) whose quote(s), conforming to the solicitation, is considered to be most advantageous to the Government, with price being considered.  Past performance will be considered approximately equal in value to price.  The Best Value Determination method will be used to make award for this requirement.  FAR defines “Best Value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.  Please include shipping in all pricing, as FOB Destination. Considerations for this Best Value determination include: 1- Price; 2 – Past Performance, to include timeliness of delivery, providing correct product as specified, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded, as well as FAPIIS and PPIRS reports; (poor past performance, failure to delivery awarded items in the past, not meeting required specifications, etc.) may result with the vendor’s quote being considered as a non-responsible vendor; 3 – Technically Acceptable Item.

Delivery

Deliveries will be made through the Institution’s Front Gate at the Federal Prison Camp (FPC) Alderson, 1 Glen Ray Road, Alderson, West Virginia 24910, beginning January 2, 2024, with all deliveries complete no later than January 26, 2024.