Studio Set Renovation Services for Public Affairs Section
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0043
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541410 Interior Design Services
- Place of performance
- Tokyo 107-8 Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks studio set renovation services for the Public Affairs Section at the U.S. Embassy Tokyo, with quotations due September 10, 2026 at 11:00 a.m. Japan Standard Time. This is a Request for Quotations under solicitation 19JA8026Q0043, with award made to the responsible company submitting the lowest-priced acceptable quote based on initial quotations without discussions, unless discussions are held with companies in the competitive range.
Place of performance is Tokyo, Japan. The scope includes complete design, deconstruction, and construction to transition the studio set from a traditional paper-paneled appearance to an elegant, wood-toned environment. The new set must cover a footprint equal to or larger than the current set with unified wall coverage, new flooring installed by overlay method over existing PVC without removal, project management, old set dismantling, waste disposal, fabrication, and installation. All materials must be flame-retardant or fire-certified. Completion is required within 90 calendar days of contract award. The contractor must designate a Project Manager proficient in written and spoken Japanese and a Main Designer who is a direct employee of the prime contractor. Prime contractors must be responsible for design; subcontractors may execute construction.
Pricing is structured as firm fixed price with nine separate contract line items. U.S. firms may submit prices in U.S. dollars; non-U.S. firms must submit prices in Japanese Yen. The NAICS code is 541410, Interior Design Services, and the PSC code is Z2AA, Repair or Alteration of Office Buildings. A pre-quotation conference and site walk-through is scheduled for August 20, 2026, from 2:00 p.m. to 4:00 p.m. at the U.S. Embassy. The Quality Assurance and Surveillance Plan establishes a performance standard of no more than one customer complaint per month. Amendment 0001, posted August 27, extended the proposal deadline from September 3 to September 10 and revised CLIN 0008 for PVC Overlay Installation and past performance requirements.
Notice text
Enclosed is a Request for Quotations (RFQ) for Studio Set Renovation Services for Public Affairs Section (PAS) at the U.S. Embassy Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Studio Set Renovation Services for Public Affairs Section | Pre-Solicitation |
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