Strategic Quality Support System (SQSS) for Fort Yuma Service Unit
Closed Solicitation Posted
- Solicitation number
- PHX-SS-26-010
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Winterhaven, California 92283, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, Phoenix Area Office, intends to award a commercial purchase order to D.D. Bainbridge & Associates, Inc. for the Strategic Quality Support System (SQSS) supporting AAAHC accreditation activities at Fort Yuma Health Care Center, with responses due July 24, 2026 at 2:00 PM Arizona Time. Competition is restricted under RFO 12.102(a) based on the Government's determination that only one responsible source can furnish the proprietary SQSS.
Place of performance is Winterhaven, California. The period of performance consists of one 12-month base period followed by four 12-month option periods. The contractor shall provide software licensing, implementation support, system configuration, training, maintenance, technical support, and software updates. The system must track between 4,000 and 5,000 accreditation and compliance-related tasks across 16 major healthcare quality functions including Infection Control, Safety, Corporate Compliance, Utilization Management, Patient Clinical Management, Credentialing and Privileging, Peer Review, Performance Evaluation, Orientation, Continuing Education, Patient Complaint Management, HIPAA Compliance, Pharmacy and Therapeutics, Service Recovery, Patient Satisfaction, and Patient Advocacy. The system must be fully web-based and contractor-hosted with at least 99% availability excluding scheduled maintenance. The contractor must comply with HIPAA, HHS, IHS, and Federal cybersecurity requirements, encrypt patient-specific information, and notify the Contracting Officer's Representative within 24 hours of any suspected data breach. Key deliverables include system configuration due 30 days after receipt of order, initial training due 14 days after receipt of order, quarterly refresher training, and monthly compliance reports due by the 5th business day. The NAICS code is 541512, Computer Systems Design Services; PSC is DA10, IT and Telecom—Business Application/Application Development Software as a Service. The onsite COR is Edmund Thundercloud (760-572-4167).
Notice text
Solicitation Notice Solicitation No. PHX-SS-26-010 Strategic Quality Support System (SQSS) Indian Health Service Fort Yuma Health Care Center Winterhaven, California 92283
Commercial Acquisition – RFO Part 12 The Indian Health Service (IHS), Phoenix Area Office, intends to award a commercial purchase order to D.D. Bainbridge & Associates, Inc. for the Strategic Quality Support System (SQSS) in support of Accreditation Association for Ambulatory Health Care (AAAHC) accreditation activities at Fort Yuma Health Care Center. This acquisition is conducted in accordance with RFO 12.102(a), Restricting Competition, based on the Government's determination that only one responsible source is available to satisfy the Government's requirement. This notice is not intended to re-open market research. Rather, it provides one final opportunity for any responsible source capable of furnishing the proprietary Strategic Quality Support System (SQSS) to identify itself prior to award. Description of Requirement The contractor shall provide the proprietary Strategic Quality Support System (SQSS), including software licensing, implementation support, system configuration, training, maintenance, technical support, software updates, and related services in accordance with the attached Performance Work Statement (PWS). The anticipated period of performance consists of:
•One (1) 12-month Base Period•Four (4) 12-month Option Periods
NAICS: 541512 – Computer Systems Design Services
PSC: DA10 – IT and Telecom – Business Application/Application Development Software as a Service
Restriction of Competition
The Government conducted market research, including the issuance of Sources Sought Notice SS-26-PHX-025, and evaluated all responses received. Based on the market research conducted, the Government determined that D.D. Bainbridge & Associates, Inc. is the only responsible source capable of providing the proprietary Strategic Quality Support System (SQSS).
Competition is restricted because no other source demonstrated the authority to furnish, license, implement, maintain, or support the proprietary SQSS platform.
Response Instructions
All responsible sources may submit a capability statement, quotation, or other information demonstrating their ability to satisfy the Government's requirement.
Responses shall specifically demonstrate:
•
Authority to provide the proprietary Strategic Quality Support System (SQSS);
•
Authorization to license, implement, maintain, and support SQSS if the respondentis not the software owner;
•
Capability to satisfy the requirements identified in the attached Performance WorkStatement.
Responses proposing alternative software products or equivalent solutions will be evaluated solely to determine whether the Government's decision to restrict competition should be reconsidered. Responses shall be submitted electronically to: Dekovan Cook Contract Specialist Indian Health Service Phoenix Area Office of Acquisition Management Email: dekovan.cook@ihs.gov Response Due Date: July 24, 2026 Time: 2:00 PM Arizona Time Attachments
1.
Performance Work Statement (PWS)
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - SQSS PWS.pdf | ||
| Solicitation PHX-SS-26-010.pdf |
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