Step off mats and maint. Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 has cancelled RFQ 36C24627Q0040 for step-off mat cleaning, maintenance, and replacement services effective September 24, 2026, with no award to be made.

The solicitation, originally posted September 21 with a proposal due date of September 24, was a Total Small Business set-aside for weekly mat laundry and maintenance services at Hampton VA Medical Center, Hampton, Virginia. The scope encompassed 56 commercial-grade mats (primarily 4x6 and 3x5 black mats meeting ANSI/NFSI B101.6-2012 standards) requiring swap-out and cleaning every Thursday during normal business hours (7:00 AM to 3:00 PM), excluding federal holidays, for a five-year period (base year October 1, 2026 through September 30, 2027, plus four optional one-year periods through September 30, 2031). The contract was firm-fixed-price with FOB Destination to 100 Emancipation Drive, Hampton, Virginia 23667.

The RFQ included two amendments prior to cancellation. Amendment 0001 (effective September 22) clarified that offerors should disregard a requirement for customized graphic logos on mats, as the VA determined this was not being pursued. Amendment 0002 (effective September 22) mandated that both the prime contractor and any proposed local service subcontractor attend a mandatory site visit together to observe mat placement locations, with attendance documentation not required in quote submissions.

Contractor requirements included VA security badge procurement, Veterans Health Administration privacy training completion, company uniforms with photo identification, valid driver's licenses, liability insurance, and compliance with no-smoking and no-tobacco policies on facility grounds. The NAICS code is 812332, Industrial Launderers; PSC is S201, Housekeeping—Custodial Janitorial. Contracting Officer is Kenneca Crump.