SPS Surgical Storage Cabinet

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL.

Disclaimer

This Sources Sought is issued solely for the purpose identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 339113, Surgical Appliance and Supplies Manufacturing (Size Standard: 800 employees). Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

• Small Business
• Emerging Small Business
• Small Disadvantaged Business
• Certified under Section 8(a) of the Small Business Act
• HUBZone
• Woman Owned
• Certified Service-Disabled Veteran Owned Small
• Veteran Owned Small Business
• Large Business

FSS/GSA Contract Holder

Yes                     No     

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 339113 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

5. Capabilities Statement

a. Provide proof of past performance (provide proof of contracts that you have provided and installed or of the company who will be performing the installation).

b. Proof must be provided on the specific service in request.

c. If you will NOT be performing the work, you MUST provide information on the company you intend to use. In addition, you must provide a Letter of Intent from the company you intend to use (explaining their agreement with you to perform the installations according to the solicitation), along with references of their past service installations.

d. Past performance must not be negative in any previous contracts, based on the Contract Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses

The government intends to award a single contract to purchase the services listed above. Responses to this notice shall be e-mailed to robert.clark15@va.gov. Subject line shall reflect “Sources Sought, 36C24W25Q0154, SPS SURGICAL STORAGE CABINET / your company name". Responses must be received no later than May 06, 2025, 12:00 P.M. CST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offerors list or to receive a copy of the solicitation.

End of Document

STATEMENT OF WORK

Eastern Oklahoma VA Health Care System

Stainless Steel Instrument Cabinets

At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply stainless steel instrument cabinets for sterile processing for the Tulsa VA Medical Center.

BACKGROUND: A facility in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025.  The Sterile Processing Service needs storage capacity for sterilized instruments delivered before September 2025.  The facility is being renovated by VHiT and the construction contractor remodeling the facility. 

LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.  The product will be delivered to 8921 S Mingo Rd, Tulsa, OK 74133.  Each delivery package must be MARKED FOR: PKG# 118 and EER# 248434

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery of product before September 2025.

The Contractor shall furnish all OEM products of Brand Name or Equal to the Manufacture KTW Group for EOVAHCS in accordance with this SOW.

SCOPE: EOVAHCS requires a contractor to provide equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure.

SALIENT CHARACTERISTICS

Contractor is required to provide the following products, Brand Name or Equal, at the location outlined in this SOW. 

Manufacture: KTW Group

Model Number: INPBCAB-48-4D

Equipment:

2 Each KTW Group       INPBCAB‐48‐4D         Stainless Steel Instrument Cabinet (Brand Name or Equal)

• 304 Stainless Steel Cabinet with two doors on the upper cabinet and four drawers on the bottom cabinet
• Upper Cabinet:
  • 46.45” Wx26” Dx52.36” J
  • Two stainless steel framed doors with polycarbonate viewing windows
  • Two double-sided heavy duty slide frames for hanging instruments
  • Sloped Top
• Cabinet Drawers:
  • Four Drawers
  • 43.5” Wx21.25” Dx3.15”H per drawer

VA STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m. for the VA and 7:00 a.m. through 5:00 p.m. for the construction site, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day 

January 1st

Martin Luther King’s Birthday 

Third Monday in January 

President’s Day 

Last Monday in February 

Memorial Day 

Last Monday in May 

Juneteenth 

June 19th 

Independence Day 

July 4th

Labor Day 

First Monday in September 

Columbus Day 

Second Monday in October 

Veteran’s Day 

November 11th

Thanksgiving Day 

Fourth Thursday in November 

Christmas Day 

December 25th

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept an extended warranty, which requires advance payment. Warranty to begin on date of delivery to the facility.