Spectroscopy system preventative maintenance & operational qualification (calibration)

The U.S. Army Contracting Command - Rock Island is seeking to identify potential System for Award Management (SAM) Database registered business who have the capability to provide preventative maintenance, operational qualification (otherwise known as calibration), and emergency services for a Spectroscopy System. This announcement is for information and planning purposes only and is not to be construed as a commitment by the Government, implied or otherwise, to issue or award a contract. NO AWARD will be made from this Sources Sought Notice. This is NOT a request for proposal/ quote. Particularly, the purpose of this NOTICE is to gain knowledge of potential SAM Database register businesses interested and capable of performing this work.

NAICS CODE: 811210 – Electronic & Precision Equipment Repair & Maintenance

PSC: J066 – Industrial Products Install, Maintenance, & Repair: Instruments & Laboratory Equipment

DESCRIPTION OF WORK:

Preventive maintenance (PM) operational qualification (OQ) and emergency service agreement for Crane Army Ammunition Activity’s Chem Lab Fourier Transform InfraRed (FTIR) spectroscopy system. The PM/OQ and repair services will be in direct support of production and manufacturing of ammunition products. Primarily, services provided will focus on the hardware components but also include software applications/updates as well.  The manufacturer of the system equipment is PerkinElmer. Vendor must be able to comply with OEM PerkinElmer equipment.

The FTIR system is made of 2 major parts. The Spectrum 3 FTIR bench is the portion of the system that makes the light and the Spotlight 400 FTIR Microscope is the microscope component. Under each major part there is an accessory piece that will require a performance check but would need to be replaced if presented with issues.

• Spotlight 400 SP3 DTGS FTIR system - Serial Number: 124877-124570
  • Part 1 - Spectrum 3 FTIR bench Serial Number: 124570 (Part No. L1280171)

• With KRS5 UATR (for performance checks only – not covered by repair service)

• Part 2 - Spotlight 400 FTIR Microscope Serial Number: 124877 (Part No. L1860090)

• ATR Imaging Accessory Serial Number: 124575

• Preventive Maintenance and Software update service.
• Universal Operational Qualification service.
• Emergency Repair services

Tasks to be performed by the Contractor shall include:

Preventative Maintenance/ Operational Qualification will include at minimum:

• • Spectrum 3 Spectrometer bench

    • General checks for correct appearance (clean) and operation - Source and Source mirror, Beam Splitter, Optical Unit Windows, Mirrors.  Check and clean PSU Cooling Fan.
    • Check desiccant life, change if spent.
    • Diagnostic tests for correct operation of components - PSU output values, Laser Amplitude, Alignment of Solenoids, Igram Peak Values, IR Energy Output; optimize or recalibrate as needed and retest as required.
    • Performance tests - Signal to Noise Ratio of Detectors, Error on Calibration Peak for MIR, NIRA Performance Test, System Suitability Test for instrument accessories (UATR PODS); optimize and retest as required.
• KRS5 UATR Accessory
  • • Check energy and signal to noise ratio of the objective.
    • Collect polystyrene spectrum and compare to standard spectrum.
• Spotlight 400 Microscope
  • • General checks for correct appearance (clean) and operation – Stage, stage controls, Cassegrains,
    • Performance tests - check Signal to Noise Ratio on all detectors (array and single element) in transmission and reflectance. Optimize and retest as required.
    • Performance tests - check for Cut-off and Linearity on array detector for large and small pixels.
    • Collect polystyrene standard and compare to standard spectrum.
• ATR Imaging Accessory
  • • Visual inspection of diamond surface.
    • Performance tests as prescribed in PerkinElmer UPM protocols.
• IR Software
  • • Install most recent updates and patches to all software programs utilized by the instrument system.

Emergency repair will include at minimum:

• Assessment of the current state of the instrument and determination of repairs needed.
• Repair and return of instrument to fully operational condition, including software updates and/or patches.

Performance verification tests (see 7.1 above) needed to verify the instrument is fully operational

SUBMISSION DETAILS: All interested, responsive and responsible SAM Database registered businesses are encouraged to participate in this Market Research by emailing the requirement information below to the point of contact listed on this announcement. Interested businesses must be registered in the System for Award Management (SAM) Database at www.sam.gov. Email submissions are required. Interested businesses shall include the following information to be considered for market research purposes:

The requested period of performance for this service is 01 July 2025 - 30 June 2027. This includes a base year and one option year.

The following information is requested in response to this posting:

1. Company Name, Address, SAM Unique Entity ID/Cage Code, current business size (E.G. Small or Large business)
2. Brief synopsis of interest and capability statement indicating the offeror can meet the requirement needs.
3. Point of contact to include name, title, phone number, and e-mail address.

Responses should be submitted to Contract Specialist, Bridget Garnica at bridget.m.garnica.civ@army.mil no later than 12:30 pm Central Time, Thursday 15 May 2025. Interested offerors shall include “W519TC25QSPEC Response – [Insert Offeror’s Name]” within the subject line.