Specialty Bed Rentals

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This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Contractor participation is not a promise of future business with the Government. The purpose of this SS is to conduct Market Research to determine an acquisition strategy for the establishment of specialty beds and equipment for rental.
The Louis Stokes Cleveland VA Medical Center, PCS/Nursing Service, requires the use of specialty bed systems and/or surface mattresses to meet the need of our patients, to maintain patients skin integrity, as well as to promote healing of ulcers/wounds. Specialty surfaces prevent and treat wounds by improving tissue perfusion, eliminates sheer and friction, and pressure distribution by means of a self-adjusting therapy by which is simulation of a fluid air or liquid immersion therapy environment. To ensure continuity of care, a broad spectrum of products is needed to complete this mission. The items are to aid in wound care management, range from bed frames, to specialty surfaces and overlays, to wound care equipment. When needed on an emergency basis and after schedule procedures, these items may be rented for a limited period. These beds and/or surfaces are required within 12 hours of an urgent surgical procedure.
In most cases, existing beds and surfaces will not accommodate the special needs of this unique population. Due to the variation of patient needs and the lack of storage space, rental is the preferred method to procure requested items. Equipment shall be maintained by the contractor; a dedicated and qualified technician shall be assigned to the facility, and the equipment shall be delivered, repaired or replaced within four (4) hours if maintenance cannot correct the identified problems. Because each patient s condition is unique the facility does not own fluid air or liquid therapy surfaces/beds, bariatric beds, and specialty equipment to support these specific patient care requirements.
The types of beds and mattresses required to be rented are as follows:
Fluid Air or Liquid Therapy Bed
Control unit power source for frame and mattress can be independent or integrated
Mattress shall be 6-10 inches in depth to allow air-fluidized, high air loss support surface to function properly and to insulate and maintain wound temperature to facilitate healing and improve patient comfort
Simulation/immersion of fluid air or liquid
Mattress shall connect to the control unit
Accommodate patients up to 350lbs for bariatric patients
Assist in the elimination of deep tissue shear
Promote near normal deep tissue perfusion
Ability to accommodate existing bed frames in the Medical Center, but not limited to Versa-Care, Total Sport II frames, Carroll bed frames and Spirit Select
Support patients with advance-staged wounds, multiple pressure ulcers, flaps, skin grafts, and burns
Conforms to positioning of patient
Safe for spinal cord injury patients
12-hour battery life or more
Adjustable firm and softener surface
Auto inflate/deflate to position
Wipeable surface/mattress
Emergency valve release to deflate for CPR
Mattress shall accommodate bed frames with foot extenders: 82 88 to ensure the mattresses fit on the beds with extension kits and still perform properly
Width: 35 ; Height: 21.5 to aid in transfers, changing patient positions; ability to adjust aids in patient positioning and egress and improves working heights for caregiver
Shall meet FDA regulations for entrapment
The Department of Veterans Affairs, Network Contracting Office 10, is conducting market research to determine if there are a sufficient number of Small Businesses capable of performing the requirements to warrant a set-aside. The proposed solicitation is to furnish all materials, labor, equipment, and transportation required to provide equipment to the Department of Veterans Affairs, Louis Stokes Cleveland VA Medical Center. Contractor shall also comply with any other federal, state, and local laws applicable to the industry.
Potential sources must demonstrate experience and knowledge of required services and capability to provide such supplies. Potential sources should submit:
business name and address;
point of contact;
business size, and any applicable business socio-economic category;
capability statement;
Do you currently provide specialty bed rentals for the Department of Veterans Affairs, if so, where;
Identify which salient characteristics provided in this SS Notice that can be met or not met by the proposed product;
What is the highest number of specialty bed rentals that your company provide services for currently;
Demonstrate your company s experience providing specialty bed/mattress rentals;
Demonstrate your company s ability to provide for qualified technician to support the contract;
Demonstrate your capabilities to provide or acquire the necessary resources (i.e. personnel, facilities, materials, transportation, equipment and services) to provide for approximately 50 rentals per month;
How much of the performance would your firm need to subcontract in order to provide the necessary services? Provide specific areas to be sub-contracted.
provide information for recent and relevant projects similar in nature;
DUNS number;
FSS contract number if applicable;
brochure of equipment;
sample of mattress; and
authorized distributor letter.
The NAICS code for this procurement is 532490 and the small business size standard is $32.5 million dollars.
Responses to this notice shall be e-mailed to Angie Carpenter at angie.carpenter@va.gov. Enter RFQ 36C25019Q0020/Bed Rentals Cleveland in the email subject line. Telephone responses will not be accepted. Responses must be received in writing no later than 4:00 p.m. EST, Wednesday, October 10, 2018. This notice is to assist the VA in determining sources only. A solicitation is not currently available.
THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government..