Spatial Data Management Services IDIQ

Amendment #0003 to solicitation GS-07P-12-UD-D-0033 provides questions and answers to questions received since Amendment 0002 was issued.

All Offerors must sign and return one copy of each amendment.

Amendment #0002 to solicitation GS-07P-12-UD-D-0033 provides questions and answers to questions received since Amendment 0001 was issued.

All Offerors must sign and return one copy of each amendment.

Amendment #0001 to solicitation GS-07P-12-UD-D-0033 provides the Preproposal Conference notes and the SDM Services PowerPoint presentation presented at the pre-proposal conference held on 8/20/12 as well as all questions received as of 8/23/12. 

This amendment also provides an updated version of Attachment 1 Offeror Pricing Worksheets.  The new pricing sheets must be submitted with the proposal.  The new version contains formulas that will calculate the Total Evaluated Price that will be used for evaluation purposes only.  The Total Evaluated Price does not correlate with the total contract value nor does it guarantee a specific amount of services to be purchased by the Government.  Likewise, the estimated hours or building quantities are for evaluation purposes only. 

All Offerors must sign and return one copy of each amendment.

The General Services Administration, Greater Southwest Region (Texas, Arkansas, Louisiana, Oklahoma, and New Mexico) intends to issue a solicitation resulting in a contract to provide spatial data measurement, verification, and validation; database entry; maintenance of data; and training services on an as needed basis to GSA.

A PreProposal Conference is scheduled for August 20, 2012. Please see L1 of the solicitation for the details.

GENERAL DESCRIPTION OF REQUIREMENT: Contractor must have a working knowledge of ANSI/BOMA standards. The Contractor will provide base drawings which accurately represent all fixed architectural and structural elements, assignment drawings which accurately reflect as-built conditions and include statistical information broken down by tenant organizational unit indicating square footage and GSA space classification categories.

In general, the tasks the Contractor will be tasked with providing to GSA are:

  1)  Measuring the square footage of federal buildings in accordance to the National Business Space Assignment Policy.

  2)  Preparing SDM base and assignment drawings; and drawing data that will be directly input into the GSA Computer Aided Facilities Management (CAFM) drawing database.

  3)  Monitoring SDM drawings and data for compliance with GSA PBS Inventory Systems.

  4)  Performing SDM drawing & database maintenance, as required, bringing drawings and data for buildings in the SDM inventory into compliance with the GSA PBS Inventory System.

  5)  Providing miscellaneous technical services may be requested on an as-needed basis.  These services may include providing guidance during design reviews related to square footage measurement and space assignments, training related to measuring buildings and use or interpretation of measurement standards and attending meetings with GSA counterparts and agency representatives.

This will be a firm-fixed price Indefinite Delivery Indefinite Quantity Contract for one base year with four one-year option periods. The proposed contract will include a yearly maximum ordering limitation (MOL) of up to $750,000 per year for a total possible maximum amount of up to $3.75 million over a possible contract period of five (5) years. The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government.  Therefore, each of the four option years' MOL may exceed $750,000.  Each option years' MOL will be identified when the option is exercised. For purposes of determining total price evaluation, the price for an extension of services authorized by FAR 52.217-8 will be evaluated as part of the Option IV price; however, if the option to extend services is exercised pursuant to FAR 52.217-8, the rates will be the same as the immediately preceding contract period (i.e. after the initial contract period, Option I, II, III or Option IV). The anticipated solicitation will be competed under Federal Acquisition Regulation (FAR) Part 15, Source Selection Processes and Techniques. Award will be based on the Best Value to the Government, price and other factors considered. Proposals will be evaluated on Experience and Past Performance of Key Personnel, Experience and Past Performance of Offeror on Similar Projects, Organizational Approach and Total Evaluated Price.

GENERAL INFORMATION:

SET ASIDES: TOTAL SMALL BUSINESS SET ASIDE (IAW FAR Subpart 19.5) NAICS Code: 541990 Small Business Size Standard: $14.0M

SYSTEM FOR AWARD MANAGEMENT INFORMATION: The System for Award Management (SAM) is a new system that consolidated CCR, FedReg, ORCA and EPLS. Contractors are required to be registered in the System for Award Management (SAM) government system prior to award in order to be eligible for a government contract - the link can be found at http://www.sam.gov. We advise potential offerors to begin the registration process when they prepare their offer to ensure the registration in the SAM database is complete and in-place should they be selected for the award. In the event an offeror is not registered in SAM at the time the contracting officer is ready to award the contract, the contracting officer will proceed to the next eligible successful offeror. Refer to FAR 52.204-7, Central Contractor Registration, "If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror."

Contractors are responsible for checking the website for any posted changes to the solicitation. NO HARD COPY DOCUMENTS WILL BE ISSUED.

Any questions regarding this solicitation must be submitted in writing only to Shawna.villarreal@gsa.gov no later than 4:00 pm CST 7 days before the proposal due date.

THIS IS A PRE-SOLICITATION ANNOUNCEMENT ONLY. NO RESPONSE IS REQUESTED OR DESIRED FOR THIS ANNOUNCEMENT.

THE SOLICITATION PACKAGE WILL BE POSTED ON OR AFTER JULY 26, 2012. NO OTHER DOCUMENTS PERTAINING TO THIS SOLICITATION WILL BE MADE AVAILABLE PRIOR TO THE ABOVE REFERENCED DATE.

THIS IS A PRESOLICITATION NOTICE TO ANNOUNCE that the General Services Administration, Greater Southwest Region (Texas, Arkansas, Louisiana, Oklahoma, and New Mexico) intends to issue a solicitation resulting in a contract to provide spatial data measurement, verification, and validation; database entry; maintenance of data; and training services on an as needed basis to GSA.

GENERAL DESCRIPTION OF REQUIREMENT: Contractor must have a working knowledge of ANSI/BOMA standards. The Contractor will provide base drawings which accurately represent all fixed architectural and structural elements, assignment drawings which accurately reflect as-built conditions and include statistical information broken down by tenant organizational unit indicating square footage and GSA space classification categories.

In general, the tasks the Contractor will be tasked with providing to GSA are:

  1)  Measuring the square footage of federal buildings in accordance to the National Business Space Assignment Policy.

  2)  Preparing SDM base and assignment drawings; and drawing data that will be directly input into the GSA Computer Aided Facilities Management (CAFM) drawing database.

  3)  Monitoring SDM drawings and data for compliance with GSA PBS Inventory Systems.

  4)  Performing SDM drawing & database maintenance, as required, bringing drawings and data for buildings in the SDM inventory into compliance with the GSA PBS Inventory System.

  5)  Providing miscellaneous technical services may be requested on an as-needed basis.  These services may include providing guidance during design reviews related to square footage measurement and space assignments, training related to measuring buildings and use or interpretation of measurement standards and attending meetings with GSA counterparts and agency representatives.

This will be a firm-fixed price Indefinite Delivery Indefinite Quantity Contract for one base year with four one-year option periods. The proposed contract will include a yearly maximum ordering limitation (MOL) of up to $750,000 per year for a total possible maximum amount of up to $3.75 million over a possible contract period of five (5) years. The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government.  Therefore, each of the four option years' MOL may exceed $750,000.  Each option years' MOL will be identified when the option is exercised. The anticipated solicitation will be competed under Federal Acquisition Regulation (FAR) Part 15, Source Selection Processes and Techniques. Award will be based on the Best Value to the Government, price and other factors considered. Proposals will be evaluated on Experience and Past Performance of Key Personnel, Experience and Past Performance of Offeror, Organizational Approach and Cost/Price.

GENERAL INFORMATION:

SET ASIDES: TOTAL SMALL BUSINESS SET ASIDE (IAW FAR Subpart 19.5) NAICS Code: 541990 Small Business Size Standard: $14.0M

CENTRAL CONTRACTOR REGISTRATION INFORMATION: Contractors are required to be registered in the Central Contractor Registration (CCR) government system prior to award in order to be eligible for a government contract - the link can be found at http://www.ccr.gov. We advise potential offerors to begin the registration process when they prepare their offer to ensure the registration in the CCR database is complete and in-place should they be selected for the award. In the event an offeror is not registered in CCR at the time the contracting officer is ready to award the contract, the contracting officer will proceed to the next eligible successful offeror. Refer to FAR 52.204-7, Central Contractor Registration, "If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror."

ONLINE REPRESENTATIONS &CERTIFICATIONS APPLICATION (ORCA): Prospective contractors shall complete the electronic annual representations and certifications at https://orca.bpn.gov in conjunction with required registration in the Central Contractor Registration database (see FAR Subpart 4.12 and FAR 52.204-8)

RFP ISSUANCE DATE: The anticipated issuance date of the RFP is on or about July 26, 2012 (subject to change). In addition, general information and links to the solicitation will be provided at the Federal Business Opportunities website (www.fbo.gov). Any amendments issued to the solicitation will also be available at the websites mentioned above. Contractors are responsible for checking the website for any posted changes to the solicitation. NO HARD COPY DOCUMENTS WILL BE ISSUED.

Questions about this project should be addressed in writing only to Ms. Shawna Villarreal, Contract Specialist, at Shawna.villarreal@gsa.gov.