Provisional LPOE Assignment Policy_V2.5 part1.pdf

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R9 Provisional LPOE Assignment Policy_V2.5 part1.docx Used by Regions 1, 5, 7, 9 & 10 1 of 13

1) Existing Border Station MOU

2) LPOE Canopy Assignment

3) Single Tenant versus Multiple Tenant Assignment

3a) GSA REXUS Building Names and Numbers at LPOEs

4) Determining Common versus Tenant space

5) Pedestrian Primary Inspection (eSMART name Pedestrian Walkway)

6) Impound Lots

7) USDA Laboratory Space Types

1.) Existing Border Station MOU

This Provisional Assignment Policy is intended to clarify some problematic assignments and unique situations encountered only at LPOEs. While there is a national effort underway to develop a complete and comprehensive agreement between existing LPOE tenants and the GSA regarding an updated, and or revised, methodology to assign space at Land

Ports of Entries we in the regions actually have to assign space and move forward on a number of new projects (including major renovations and expansion projects).

The LPOE Provisional Assignment Policy is primarily based on the following;

A. Memorandum of Understanding for Border Station Projects dated 5/24/95. Of course things have changed in the last 16 years and this MOU does not provide direction for all the current situations and circumstances which occur at new and or existing LPOEs.

B. The U.S. Land Port Of Entry Design Guide Supplement dated MARCH 15, 2006 was used as a source wherever possible. Please note that there items in the Design Guide Supplement which do not match up well with how PBS assigns space.

C. The National Business Space Assignment Policy dated May 2009 (which replaced the PBS Business

Assignment Guide) was used when applicable. Ultimately the NBSAP (National Business Space Assignment

Policy) takes precedence over all the other sources of information and guidance.

Using the old MOU as a main source document is principally for consistency sake. Without it we have no policy

(nationally or regionally) to guide us regarding canopies, etc. The new LPOEs should be fundamentally assigned in the same way we assigned space in our existing LPOEs (of which Region 7 & 9 have quite a few). Unfortunately the MOU does not make everything crystal clear and so we must, in the name of consistency, attempt to apply it as uniformly as possible, as well as bring it up to date as agencies change names and new guidelines are implemented. Above all else this is a consistency issue.

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2.) LPOE Canopy Assignment

The key to understanding the canopy assignment principles is to differentiate between providing cover for an inspection related function and a non-inspection related function. The following areas are used for inspection related functions;

Areas controlling commercial and non-commercial traffic into and out of a LPOE

Areas for inspecting commercial and non-commercial vehicles, cargo, animals and agricultural products.

Areas for controlling and inspecting pedestrian traffic through a LPOE

Areas for quarantine, storage and disposal of inspection items.

These areas, when covered by a canopy, are included in the space assignment square footage calculations. These square footage calculations should correspond to the tenant’s Program of Requirements (POR), and the GSA Prospectuses and Housing Plans.

The square footage of the space is derived from the canopy itself, not from the inspection area or dock beneath it. In other words there might be a 40’ x 60’ inspection dock covered by a 50’ x 70’ canopy; the assigned space would be the 50’ x

70’ canopy. In effect the “Canopy Line” acts as a “Building Line”.

The following are non-inspection related functions;

Covered walkways that connect buildings

Covered entranceways to buildings

Public bus stop shelters

Incidental covered areas created by roof overhangs or floors above.

Exterior parts of canopied loading docks used for typical building support functions versus inspection operations.

Please note; do not count any space twice. Some spaces under a canopy are broken out and assigned like a typical office building while others are included in that canopy space.

The U.S. Land Port Of Entry Design Guide Supplement is quite clear regarding the naming of canopies, port layout and the inspection process for non-commercial, commercial and pedestrian traffic flow paths. However some of the existing historical ports do not fit easily into these specifications and some overarching system must be applied to bring all the ports into assignment consistency and conformance.

Some small, older ports have only one PRIMARY CANOPY through which non-commercial, commercial and pedestrian traffic all flow. For assignment purposes this will be assigned as a Non-Commercial Primary Canopy.

Basically Non-Commercial Primary Canopies and Commercial Primary Canopies are treated the same regarding booths and buildings under them.

Canopies that should be assigned to a tenant

Non-Commercial Primary Canopy (aka Primary Inspection Booths & Canopy)

The area that performs the initial screening inspection of Non-Commercial vehicular traffic (primarily automobiles) entering the U.S. This is the main entry area for border crossings and is similar in nature to toll booths with lanes for vehicles.

Polyline the entire canopy disregarding booths underneath. (the booth sf is included in the canopy sf) o Exception; if the canopy overlaps the Main Building (or some other building); the spaces in that building should be separate from canopy.

Assign to A/B code 7051 - DHS CBP/BTS (usually this canopy is assigned to 7051 - DHS CBP/BTS, but unusual situations can occur)

Space Type - INS (light industrial) eSMART room name - PRIMARY CANOPY

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Some primary inspection areas include a “preliminary inspection area” also known as a “Pre-Primary Canopy” under a canopy in front of the PRIMARY CANOPY. The canopy above the “preliminary inspection area” should be included in

GROSS and associated to the PRIMARY CANOPY.

Non-Commercial Secondary Inspection Canopy (aka Secondary Inspection Area & Canopy)

The Secondary Inspection area is for inspection after passing through the Primary Inspection. An area for a more thorough inspection and which often includes a search of the person and/or vehicle.

Polyline the entire canopy disregarding booths underneath (the booth sf is included in the canopy sf)

Polyline the canopy and buildings underneath the canopy separately.

o In other words; where there is a building under the canopy, the space is assigned to the building and not to the canopy above the building.

o Any fully enclosed room other than a booth is considered a building.

o A space enclosed by a chain link fence under a canopy is considered “a fully enclosed room” and should be assigned such as STORAGE rather than CANOPY, depending on ownership and usage.

Usually assign to A/B code 7051 - DHS CBP/BTS

An agency other than 7051 may have space in the Secondary Inspection area. If that agency does not occupy space in the Headhouse or Administration Building; assign the space they occupy in the Secondary Inspection area to that agency.

o If they have space in the Headhouse or Administration Building, use that percentage to break out their space in the Secondary Inspection Canopy.

o The remaining Canopy space is divided between agencies in the Secondary Inspection area based upon their percentage of Headhouse or Main Building occupancy.

If no Headhouse or Main Building exists at the LPOE facility, agency concurrence regarding amount to be assigned will be obtained prior to making assignments.

eSMART room name - SECONDARY INSP. CANOPY

Commercial Primary Inspection Area (aka Truck Primary Canopy)

The area that performs the initial screening inspection of Commercial vehicular traffic (primarily trucks) entering the U.S. The

Truck Primary is the entry way into commercial inspection or passage through the LPOE for commercial vehicles, and usually includes booths and canopy over booths.

Polyline the entire canopy disregarding booths underneath (the booth sf is included in the canopy sf) o Exception; if the canopy overlaps the Main Building (or some other building); the spaces in that building should be separate from canopy.

o Usually assign to A/B code 7051 - DHS CBP/BTS eSMART room name - TRUCK PRIMARY

Commercial Inspection & Commercial Secondary Inspection Area

The Commercial area and docks are used for the inspection of commercial vehicles for control of material goods, collection of duties and confiscation of contraband. Docks are used for the loading and unloading for inspection. Areas can include the commercial lot, commercial dock, commercial building, truck scale, empty vehicle inspection, truck radiographic inspection, Non-Invasive Inspection (NII), bulk material inspection, bird quarantine area, and CBP AQI and APHIS VS facilities for more thorough examination of the contents of commercial vehicles.

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Polyline the canopy and assign according to agency usage of space.

Polyline the canopy and buildings underneath the canopy separately.

eSMART room name – TRUCK SECONDARY

Outbound Inspection Canopy

This is the canopy over outbound (exiting USA) inspection booths and lanes (or docks), sometimes referred to as “Export

Control”.

Polyline the entire canopy disregarding booths underneath.

If there is no canopy assign the control booth(s) and or building(s) like a typical office building.

Usually assign to A/B code 7051 - DHS CBP/BTS eSMART room name – OUTBOUND INSP. CANOPY

Frequently Asked Questions about canopies

Q1.) Are all Land Port of Entry canopies, regardless of usage, to be included in the gross? For instance should a stand-alone canopy (not connected to primary or secondary inspection canopy) in front of a head house be included?

A1.) No, you need to apply the canopy assignment principle regarding providing cover for an “inspection related function” versus a “non-inspection related function”.

Q2.) Is a covered pedestrian walkway used by people entering and exiting the country included in the GROSS?

A2.) No, the SDM room name PEDESTRIAN WALKWAY refers to a fully enclosed space, typically inside the Main Building and is for processing pedestrian traffic entering the United States. Architecturally the name “pedestrian walkway” can appear on a site plan, and this is confusing, in the future the room name PEDESTRIAN PROCESSING will replace PEDESTRIAN WALKWAY in eSMART.

Q3.) When a canopy covers multiple areas, some of which are not “inspection related” should the entire Canopy be assigned to the tenant?

A3.) No. Such a canopy would be divided up so just the areas covering “inspection related” areas would be assigned to the tenant. SDM

Note: Please contact the National SDM Team before dividing canopy space. In general canopies are one space defined by the shape of the canopy, and not divided into multiple spaces.

Q4.) If a canopy is comprised of a substance other than typical construction materials such as steel, is it still considered a “canopy”?

A4.) The material a canopy is constructed with has no bearing on space assignment. You need to apply the canopy assignment principle regarding providing cover for an “inspection related function” versus a “non-inspection related function”. Basically GSA considers any “man-made” structure that provides shelter for “inspection related function” as a “canopy”.

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Examples of LPOE Canopy Assignments

The photo above shows a situation where the building above acts as a canopy, thus the Primary Inspection area is counted as if the “building above” was a canopy.

The photo above shows a building with two canopies. The one on the left (by the pickup truck) is a Commercial Secondary Inspection Dock, thus it is counted in the

GROSS. The canopy on the right is simply a canopy and serves no “inspection related function”, thus it is not included in the GROSS.

The diagram above shows a situation where the Secondary Inspection Canopy partially covers a building.

Polyline the canopy and buildings underneath the canopy separately. Note that no space is counted twice.

The diagram above shows how control booths are included in Primary Canopy spaces. Control booths do not have a separate polylined space, but the square footage is counted in the canopy.

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Examples of LPOE Canopy Assignments

The photo above shows a Joint Use break area on a patio under a canopy. Since it does not provide any “inspection related function” it should not be included in the GROSS.

The photo above shows a LPOE with a historical border station building on right side of picture. Its’ canopy was once used for Primary Inspection, but has been replace by new Primary Canopy on left side of picture. The historical building’s canopy now has no “inspection related function” and should not be included in the GROSS.

The photo above shows a LPOE with a Primary Canopy that also covers an area used for processing pedestrian traffic (on right side of picture). The pedestrian processing area is included in the Primary Canopy, but is not broken out as a PEDESTRIAN WALKWAY.

Primary Canopy comprised of a substance other than typical construction materials (such as steel) should be included in the GROSS.

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3.) Single Tenant versus Multiple Tenant Space Assignment

The “in a nutshell” definition of the Single Tenant method is to “Assign everything (including the shell wall) to the tenant. In such a situation there would be no building common support spaces, only tenant spaces.”

The “in a nutshell” definition of the Multiple Tenant method is to “Assign everything (including the shell wall) the same way it would be assigned as if the floor, building or facility had multiple tenants. In such a situation there would be building common support space, tenant space and the shell wall would be excluded from both, yet included in the GROSS.”

Region 9 has taken the position that all federally owned buildings should be assigned using a Multiple Tenant assignment method; this includes Land Ports of Entry (generally speaking the Single Tenant method is only used for leased buildings and leased facilities). In Region 9 federally owned buildings all use the Multiple Tenant method thus making it easy to compare “apples to apples”, since Common is always broken out separate from tenant space.

From The U.S. Land Port of Entry Design Guide Supplement, “Building Support Space (BS) - Areas not assigned to agencies. The area within the Building required to maintain use and operation of the building. These are also referred to as Building Common Areas.”

Region 9 uses the Multiple Tenant Assignment method when assigning space at Land Ports of Entry, even if there is only one tenant in the building. Typically Building Support Space consists of typical Building Common custodial, electrical, mechanical and restrooms. Horizontal circulation for building tenants in the form of lobbies, entry ways and corridors can be assigned as Common if they support Multiple Tenants. Common area is defined as the area of the building that provides services, support, and possibly horizontal circulation to building tenants. This is really a consistency concern; making sure all the Tenant and Common spaces are assigned uniformly, not just in one building or facility, but across the entire region.

Building Common areas provide services or circulation to all building tenants. Structured Parking, vertical penetrations, and portions of loading docks (that fall outside the building line) are not included in the definition of Common area. Please note at LPOEs: the “Canopy Line” acts as the Building Line for canopy space that qualifies to be included in the

GROSS.

Previous to the DHS reorganization there were multiple tenants in many LPOE buildings and accordingly there were many Building Common spaces. After the DHS reorganization quite a few LPOE buildings became single tenant buildings but the Building Common spaces such as horizontal circulation were never changed to a tenant assignment. This is something that needs to be reviewed on a national basis for consistency sake. Fundamentally what is being stated here is that some existing LPOE assignments may not be correct and one should be careful when looking at an existing LPOE because its space assignment might be out of date (due to the DHS reorganization) or just plain wrong because the assignment was made incorrectly, or because it does not reflect the new Business Assignment Policy.

Government agencies are considered Tenants at LPOEs. Bureaus within agencies are considered the “same tenant” however SDM assignment drawings track the Agency Bureau code and the ASA number (among other things). For example the Department of Homeland Security is an agency; within that agency that are many bureaus, such as 7051 DHS, Customs and Border Protection. For example if there was a building that contained both 7051 DHS, Customs and Border

Protection & 7054 Transportation Security Administration they would be treated as one tenant and a corridor serving both would be assigned to one or the other Agency Bureau code and not assigned as Building Common (it is possible to split the space based on percentage, but is recommended that one tenant assume a Master Tenant arrangement with other Bureaus using space). Another example would be a building that contains 7051 DHS, Customs and Border Protection & 1200

Department of Agriculture they would be treated as two tenants and a corridor serving both would be assigned as Building

Common. However there are situations where two agencies within an open office type arrangement are assigned space and there is no Common circulation space. In this case the agencies are sharing circulation space (again in this situation; it is possible to split the space based on percentage, but is recommended that one tenant assume a Master Tenant arrangement with other tenants using space).

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3a.) GSA REXUS Building Names and Numbers at LPOEs

A LPOE has a facility name, such as Naco Land Port of Entry. Within that facility there can be any number of buildings, canopies, docks, booths, parking lots, and other inspection related structures. REXUS Building Numbers are assigned to those buildings and structures. Square footage calculations used for Occupancy Agreements with the tenants are extracted on a REXUS Building Number basis.

Generally speaking buildings are assigned a REXUS Building Number according to The U.S. Land Port Of Entry

Design Guide Supplement, but they can also be assigned as self contained structures or groups of items. In other words a

“building” many contain a Head House, a Kennel and a Central Utility Plant; yet the average person on site would see only one building. This type of building would receive only one REXUS Building Number, not three. If the Head House, Kennel and Central Utility Plant were obviously separate buildings they might receive separate REXUS Building Numbers. At a

LPOE a building can be just one stand alone room not attached to any other building, or it could be a group of small buildings, booths, docks and or canopies.

It is important that we emphasize using The U.S. Land Port Of Entry Design Guide Supplement when naming and numbering buildings at an LPOE. Please refer to page 3.14 Detailed List of Port Components for more information and details. Basically what we are trying to communicate is to not reinvent the wheel and or be creative. The “Main Building” should be named the “Main Building” and not something like the “Prime North Flow Examination Edifice”.

General GSA rules regarding assigning Building Numbers to buildings and canopies

1) Consider the Main Building and Non-Commercial Primary Canopy (aka Primary Inspection Booths & Canopy) one group and assign one Building Number.

2) Consider the Headhouse and Secondary Inspection Canopy one group and assign one Building Number.

3) Consider the Outbound Inspection building and canopies (both Primary & Secondary) as one group and assign one

Building Number.

4) Consider the components of Commercial Vehicle Inspection Area as one group and assign one Building Number.

4.) Determining Common versus Tenant space When assigning space the most important determination to make is; whether it is Common, Tenant or

Nonassignable space.

Please note; spaces referred to as “Public” may not necessarily be assigned Common, nor are all spaces used by the Staff always assigned to the tenant. However Staff and “Visitors” are basically separated, but the “Visitors” are considered the Staff’s clientele and the agency, as the Tenant, requires certain amenities for its clientele’s use.

Examples of Building Common areas:

Corridors and lobbies provided to tenants that are not under one agency’s exclusive control.

Mechanical service areas that support single or multiple floors or the entire building.

Fire control rooms.

Support areas such as custodial storage, custodial shop areas, janitorial closets, and electrical, telephone, mechanical, equipment rooms that support multiple floors in the building, and storage for recyclables or dumpsters that serve the building or facility.

Atrium space at the finished floor level, which is not under one agency’s exclusive control.

Grounds keeping storage, offices and shops.

Restrooms provided as part of Shell. Shell Restrooms (and their associated vestibule, as well as their associated plumbing chases) provided as a service to the building are assigned as Common. Toilets provided as part of the building shell behind a tenant-restricted corridor will still be assigned as Common (TLT Space Type) unless they are part of the tenant requirements under tenant improvements.

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Spaces used for the sole purpose of supporting or servicing building operations.

GSA Property Management Office (PMO); if the PMO office supports a single building or facility, and if space that cannot be used for or easily converted to Usable Space, the office is assigned as Building Common.

Maintenance offices and contractor office space used specifically to support or service the building. Reader Note: If the office supports a single building facility, and if space that cannot be used for or easily converted to Usable

Space, the office is assigned as Building Common. For delegated buildings, offices are assigned to the tenant with whom GSA has the delegation agreement.

Examples of Tenant space:

Basically everything that is not common, structured parking or unmarketable (unmarketable is Circulation Vertical, Construction Area, and Unsuitable for Occupancy) is Tenant space. The following are some straight forward examples of

Tenant space;

Space used by a tenant as office, or for office related activities.

Space used by a tenant to perform the duties required by their agency.

A corridor designed or utilized for a tenant’s exclusive use and control.

Restrooms designed, built or maintained for the exclusive use of a Tenant, as well as any restroom above the typical Pricing Guide requirements provided for standard support space.

Electrical/Telecom/Computer spaces for a tenant’s exclusive use and control.

Loading Docks that are fully enclosed, or within the Building Line, that are designed, built or maintained for the exclusive use of one tenant.

Vertical penetrations designed for or used by a specific tenant that is assigned and measured as if the slab exists.

These spaces include courtrooms, auditoriums, and stages with fly-lofts, private elevators, communicating stairs between floors, dumbwaiters, air shafts for laboratory hood exhausts, and Tenant floor cuts to create double or triple height space.

Another way to look at Common and Tenant space at a LPOE

Consider thinking of a LPOE as one structure and the individual buildings as floors in that building. Many of the buildings are only occupied by one tenant (7051 DHS), thus horizontal circulation would be assigned to the tenant, as well as reception and waiting rooms. This is pretty much just like assigning space within a tenant’s suite of space in an office building. Typical Common spaces usually consist of building support spaces such as mechanical, custodial and electrical.

Restrooms and Horizontal Circulation might be Common depending on specific criteria but should not be considered a straight forward Common assignment like mechanical, custodial and electrical support spaces.

Horizontal circulation for building tenants in the form of lobbies, entry ways and corridors can be assigned as Common if it supports Multiple Tenants (one agency is one tenant).

An unambiguous LPOE requirement is that separate restroom facilities be provided for visitors. In other words there has to be restrooms which only the staff (Tenants) can use and other restrooms for visitors to use, these in effect are “Public” restrooms because they can be used by anyone.

Restrooms above shell requirements are assigned to the tenant.

Restrooms that are a specific tenant requirement are assigned to the tenant.

In essence every floor in a building needs a Common restroom for the tenant(s) use as part of Shell. Large floor plates may require any number of Common restrooms.

Restrooms that support the duties required by the tenant agency should be assigned to the tenant.

Restrooms within the building line provided as an amenity to visitors waiting during the inspection process are above typical building standard and are assigned to the Tenant.

Restrooms that are part of a locker room, and or, a shower area grouping of spaces; if the restrooms are the only restrooms on that floor; the restrooms would be Common; however the locker room and or shower

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In some cases when a single tenant (one agency is one tenant) occupies a building all the restrooms in that building will be assigned to the tenant if a stand-alone restroom building provides Building Common restrooms within a reasonable distance from the building.

On AE construction drawings restrooms should be noted as “Staff” or “Public”, which converts to Tenant or

Common in the SDM world. Whenever possible it is wise to work with the SDM Representative during the

Design Phase to resolve and confirm these assignments, because they are not always straight forward.

LPOE Restroom Space Table

Shell or Tenant

Requirement Type of restroom

Building Common

Space

Tenant Space building shell restroom yes no tenant requirement restroom no yes tenant requirement restroom adjacent to Tenant WAITING room or area no yes building shell restroom adjacent to Tenant WAITING room or area yes no tenant requirement restroom adjacent to PEDESTRIAN WALKWAY no yes building shell restroom adjacent to PEDESTRIAN WALKWAY yes no

N/A stand alone building for Public restrooms yes no tenant requirement “public” restroom servicing INSPECTION area no yes building shell “public” restroom servicing INSPECTION area yes no

LPOE Common or Tenant Space Table

Type of space Building Common Space Tenant Space

- Hub or computer server rooms.

- LAN/DATA

- Hub/Tele combinations

Usually assigned as Common, when it is a typical building support space.

Can be assigned to tenant if it is a special tenant requirement or is above typical building standard.

Corridors Assigned as Common when used by Multiple

Tenants.

Should be assigned to tenant when used by one tenant.

Custodial space:

enclosed, under

Canopy

Should be assigned Common. Should be assigned as a room. (Broken out from Canopy). CST Space Type.

Custodial space:

unenclosed, under

Canopy

Should not be assigned Common, should not be counted in Gross.

Should not be assigned Tenant, should not be counted in Gross.

Fire riser room Usually assigned as Common, when it is a typical building support space.

Can be assigned to Tenant if it is a special

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Fitness centers and exercise rooms

When used by Multiple Tenants this is assigned as a Joint Use space. Multiple agency bureau codes qualify as multiple

Tenants in this case.

- GSA’s occupancy within a building or facility does not constitute an agency that would impact the assignment of an amenity to a single tenant.

Should be assigned to Tenant when used by one tenant (as determined by one agency/one bureau code equals one Tenant).

Fully enclosed exterior walkways, bridges & tunnels between buildings

Assigned as Common when used by Multiple

Tenants. See sections on bridges & tunnels for more details.

Should be assigned to tenant when used by one tenant. See sections on bridges & tunnels for more details.

Mechanical service rooms

Usually assigned as Common, when it is a typical building support space.

Can be assigned to tenant if it is a special

Reception Assigned as Common when used by Multiple

Restroom Building

(separate stand alone building for Public restrooms)

Stand alone restrooms (as separate buildings) designated specifically for Public use are assigned Building Common.

Can be used by Public and Tenant(s), but should not be assigned to a Tenant.

Secure waiting room for drivers at

Secondary

Inspection.

Should not be assigned Common. Should always be assigned to tenant

Stairs and elevators between floors

Assigned as Nonassignable Vertical

Penetration when used by Multiple Tenants or if this is the only way to get from one floor to another.

Basic access from one floor to another is considered a typical building amenity, or part of Shell.

Can be assigned to tenant if it is a special tenant requirement or is above typical building standard.

TELE. Usually assigned as Common, when it is a typical building support space.

Can be assigned to tenant if it is a special

Waiting Assigned as Common when used by Multiple

Waiting area:

enclosed, under

Canopy

Should not be assigned Common. Should be assigned as a room. (Broken out from Canopy). INS Space Type, WAITING

Room name.

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Waiting area:

unenclosed, under

Canopy

Should not be assigned Common. Should be part of Canopy assigned to tenant.

If Canopy covers the Waiting area; measured space is defined by Canopy.

Waiting room for drivers at Secondary

Inspection.

Should not be assigned Common. Should be assigned to tenant.

For more information on Common versus Tenant please refer to the National Business Space Assignment Policy.

Frequently Asked Questions about Building Common

Q1.) Is it possible to have “land locked” Building Common spaces such as custodial closets and restrooms that are impossible to get to without passing through some tenant space?

A1.) Yes is it very possible and it happens quite often.

Q2.) Shouldn’t corridors that are “fire egress paths” always be considered Building Common?

A2.) No. Whether a corridor is a “fire egress path” or not, has no bearing on the assignment of space according to SDM standards. It is simply not a factor. The term “fire egress path” has to do with fire and life safety regulations not space assignment.

5.) Pedestrian Walkway (Pedestrian Primary Inspection)

The Pedestrian Walkway is typically inside the Main Building (but sometimes might be in Headhouse) and is for processing pedestrian traffic entering the United States. This space usually contains turnstile and counter area where the initial screening inspection of pedestrians is performed. The SDM room name PEDESTRIAN WALKWAY refers to a fully enclosed space, typically inside the Headhouse or Main Building and is for processing pedestrian traffic. Architecturally the name “pedestrian walkway” can appear on a site plan, and this is confusing, in the future the room name PEDESTRIAN

PROCESSING will replace PEDESTRIAN WALKWAY in eSMART.

Pedestrian Secondary Inspection areas, where a more thorough inspection of pedestrians and their belongings is performed, are included in the Pedestrian Walkway space when they are located in, near or adjacent to that space, but separate rooms (like offices) used for Pedestrian Secondary Inspection are assigned according to the National Business

Space Assignment Policy.

Pedestrian Primary Inspection (Pedestrian Walkway)

Polyline the interior space used for Pedestrian Primary Inspection (usually a large open room)

Usually assign to A/B code 7051 - DHS CBP/BTS. However 7053 -DHS CBP/AQI and 1234 - USDA can also be assigned space.

o Sometimes space is split 80% 7051, 20% 1234 o Sometimes space is split 80% 7051, 20% 7053

Original MOU stipulated the following percentage break-out of Pedestrian Walkway:

R9 Provisional LPOE Assignment Policy_V2.5 part1.docx Used by Regions 1, 5, 7, 9 & 10 13 of 13 o 40% INS o 40% Customs o 20% USDA o Please note; these percentage break-outs may longer be in effect.

Space Type – TTO (Total Office) eSMART room name – PEDESTRIAN WALKWAY (PEDESTRIAN PROCESSING will replace PEDESTRIAN

WALKWAY in a future upgrade of eSMART)

6.) Impound Lots

Unenclosed outside parking or unenclosed impound areas are not counted in the GROSS, so there isn’t any associated space type. Count the total number of spaces or parking stalls. No square footage, but show and label Impound

Lot on Site Plan.

Enclosed impound areas are counted in the GROSS. Count the total number of spaces or parking stalls. Impound Lots need walls (secure chain link fence counts as a wall) and a permanent overhead covering such as a roof or canopy.

Polyline the entire canopy disregarding booths underneath, if covered by canopy.

Polyline the enclosing walls in the lot is covered by a roof.

Usually assign to A/B code 7051 - DHS CBP/BTS eSMART room name – IMPOUND LOT

7.) USDA Laboratory Space Types

USDA Laboratory: Use Space Type FDS (food service) if there is only a sink, counter, or disposal. Use Space Type

LAB (laboratory) if special lab equipment or venting is present.

Use eSMART room name LAB. in both cases.