Spare Parts for the H-65 Aircraft

HSCG38-16-Q-200007

1. Action Code: K
2. Send to Fed Biz Ops: Yes
3. Date: December 28, 2015
4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES
5. Contracting Office Address:
United States Coast Guard (USCG) Aviation Logistics Center
SRR Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001
6. Title: Spare Parts for the H-65 Aircraft
7. Response Date: February 10, 2016 at 4:30 PM EST
8. Primary Point of Contact: Alysha K. Purvis
9. Secondary Point of Contact: Ryan M. Suchy
10. Solicitation Number: HSCG38-16-Q-200007
11. Reference Number: N/A
12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number HSCG38-16-Q-200007 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-85 effective 4 December 2015.

The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,000 employees. This is an unrestricted requirement. All responsible sources may submit a quotation which shall be considered by the agency.

It is anticipated that an Indefinite Delivery Requirements contract consisting of one (1) one-year base period and two (2) one-year option periods shall be awarded as a result of this synopsis/solicitation.

See attached documents titled:
1) List of Contract Line Items - HSCG38-16-Q-200007, for a list of required parts.
2) Provisions, Clauses, and Terms and Conditions - HSCG38-16-Q-200007, for applicable clauses, instructions, and evaluation criteria.

There are multiple Original Equipment Manufacturers (OEMs) associated with the parts contained within this solicitation. Alternate Parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the USCG H-65 aircraft.

Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation.

Prospective vendors who are not the OEM must provide traceability for the offered product back to the manufacturer. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM to its current location.

The contractor shall furnish a COC in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. COC must be submitted in the format specified in the clause. All parts shall be FACTORY NEW.

It is DHS policy that pricing for competitive negotiations should be based on adequate price competition. However, in the event only one responsible offeror is obtained as a result of this solicitation, that offeror may be required to submit either certified Cost or Pricing Data (FAR 15.403-4) or Data Other than Certified cost or Pricing Data (FAR 15.403-3) to support price negotiations.

NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.

Closing date and time for receipt of offers is February 10, 2016 at 4:30 pm EST. Any quote received after the closing date and time specified is considered late. The anticipated award date is on or about March 31, 2016. E-mail quotations are preferred and may be sent to Alysha.K.Purvis@uscg.mil . Please indicate HSCG38-16-Q-200007 in subject line. Quotations may also be mailed to the following address:

USCG ALC
1664 Weeksville Road
SRR Hangar 75, HSCG38-16-Q-200007
Attn: Alysha K. Purvis
Elizabeth City, NC 27909

NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for reasons of unusual and compelling urgency or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program shall be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protestor agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

HSCG38-16-Q-200007

1. Action Code: K
2. Send to Fed Biz Ops: Yes
3. Date: December 28, 2015
4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES
5. Contracting Office Address:
United States Coast Guard (USCG) Aviation Logistics Center
SRR Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001
6. Title: Spare Parts for the H-65 Aircraft
7. Response Date: February 3, 2016 at 4:30 PM EST
8. Primary Point of Contact: Alysha K. Purvis
9. Secondary Point of Contact: Ryan M. Suchy
10. Solicitation Number: HSCG38-16-Q-200007
11. Reference Number: N/A
12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number HSCG38-16-Q-200007 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-85 effective 4 December 2015.

The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,000 employees. This is an unrestricted requirement. All responsible sources may submit a quotation which shall be considered by the agency.

It is anticipated that an Indefinite Delivery Requirements contract consisting of one (1) one-year base period and two (2) one-year option periods shall be awarded as a result of this synopsis/solicitation.

See attached documents titled:
1) List of Contract Line Items - HSCG38-16-Q-200007, for a list of required parts.
2) Provisions, Clauses, and Terms and Conditions - HSCG38-16-Q-200007, for applicable clauses, instructions, and evaluation criteria.

There are multiple Original Equipment Manufacturers (OEMs) associated with the parts contained within this solicitation. Alternate Parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the USCG H-65 aircraft.

Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation.

Prospective vendors who are not the OEM must provide traceability for the offered product back to the manufacturer. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM to its current location.

The contractor shall furnish a COC in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. COC must be submitted in the format specified in the clause. All parts shall be FACTORY NEW.

It is DHS policy that pricing for competitive negotiations should be based on adequate price competition. However, in the event only one responsible offeror is obtained as a result of this solicitation, that offeror may be required to submit either certified Cost or Pricing Data (FAR 15.403-4) or Data Other than Certified cost or Pricing Data (FAR 15.403-3) to support price negotiations.

NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.

Closing date and time for receipt of offers is February 3, 2016 at 4:30 pm EST. Any quote received after the closing date and time specified is considered late. The anticipated award date is on or about March 24, 2016. E-mail quotations are preferred and may be sent to Alysha.K.Purvis@uscg.mil . Please indicate HSCG38-16-Q-200007 in subject line. Quotations may also be mailed to the following address:

USCG ALC
1664 Weeksville Road
SRR Hangar 75, HSCG38-16-Q-200007
Attn: Alysha K. Purvis
Elizabeth City, NC 27909

NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for reasons of unusual and compelling urgency or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program shall be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protestor agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.