Sources sought synopsis for information and planning purposes forfeasibility study relating standardization of Lab Management software suiteacross DOD Optical Enterprise

This announcement constitutes a sources sought synopsis for writteninformation only. This is not a solicitation announcement for proposals and nocontract will be awarded from this announcement.

The Fleet and Industrial Supply Center, Norfolk, Virginia is seeking forinformation and planning purposes, qualified and experienced sources for afeasibility study relating to the standardization of Lab Management softwaresuite across the entire DOD Optical Enterprise.

The Naval Ophthalmic Support and Training Activity, Yorktown, Virginia isresponsible for improving and standardizing optical fabrication servicesthroughout the Department of Defense (DOD). The DOD Optical FabricationEnterprise (OFE) is a Tri-service entity consisting of 26 labs world-wide,providing optical fabrication support for the Armed Forces and other federalagencies. The OFE's mission is to provide key elements of vision readiness andoptical support to the Armed Forces of the United States. These elementsinclude the manufacturing of eyeglasses, protective mask inserts and specialtylenses. The OFE currently fills over 1.2 million prescriptions for eyewear peryear.

The DoD Optical Fabrication Enterprise (OFE) is performing a feasibility studyrelating to the standardization of Lab Management Software suite (LMS) acrossthe entire DoD Optical Enterprise. The primary focus of the study is todetermine if a single vendor can provide a standardized Lab Management Software(LMS) suite across the OFE in an effort to streamline processes and to improvethe OFE's vision for improving customer service.

This study will encompass the development, deployment, timelines, and support ofan automated optical fabrication management system for the OFE. Key features ofOFAMS involve integration and interfaces with current SRTS legacy and theplanned SRTS2/AHLTA DoD electronic eyeglass order entry and order managementsystem, logistic (DMLSS), and a wide variety of OFE operated equipment (Blocker,generator, edger, etc.) and allow for an optical order to be received from anexternal customer, validated, tracked, calculated, manufactured, verified, andshipped to an external customer.

Standardizing the OFE LMS suites will enhance the optical device order entry andtracking systems currently in place. Key enhancements include:. Detailed job tracking that allows users to know current and paststatuses of the job as well as who was involved in key fabrication steps and theequipment used during fabrication.. Integration/interfaces with internal and external DoD applications toupdate job statuses, initiate inventory management, perform order validation anderror identification, and share key order information.. Highly granular and highly detailed user friendly reporting functions toprovide metrics, alerts and other user defined reports in common exportableformats; such as Excel, CVS, delimited, SQL, Crystal Reports, etc.. Barcode and other job identification and tracking such as RFID functionsto minimize keystrokes.. Integration with user defined optical fabrication related equipment toallow for two-way information exchange required for fabrication, tracking, andquality verification.. Inventory verification to ensure material pulled for each job iscorrect.. A graphical user interface (GUI) that is highly configurable by the userto allow for all current and past jobs to be identified and recalled accordingto user defined sorts. This master order management screen allows the user toview all or specific subsets of jobs and recall a complete history for each jobas needed. Alerts for key user defined situations that are integrated into theorder management screen.. Comply with applicable MHS AIS security, patient privacy and datatransmission requirements. Help desk and system change request process for ongoing systemmaintenance and enhancements

Interested sources are invited to respond to this sources sought synopsis bysubmitting a technical proposal and cost proposal for their system. A list oftheir system's capabilities, standards compliance, interoperability withrobotics and automation equipment. If feasible, a demonstration video, computeranimation or screenshots of their LMS suite's user interface should be provided.Some areas to consider: Design, Development, Customization per lab (26 labsworld-wide), Graphical User Interface (Required), Support, Maintenance,Upgrades, Security, Fault Tolerance, Metrics, Granular & Custom Reporting, RFIDTracking, Shipping, Single-Vision, Multi-Vision, Progressives, Facilities,Manpower, Interfaces, Data Flow, HIPPA, Privacy Act, System Hardware. Responsesshould be e-mailed to both Patty Black at patricia.black@med.navy.mil and toMaria Swift at maria.swift@navy.mil by 27 February 2009 at 4:30 p.m. EST. Thisis not a request for proposal. The Government does not ! intend to award a contract on the basis of this request or otherwise pay forthe information solicited.