Sources Sought - Sports Official Services BPA

Dover Air Force Base is issuing a pre-solicitation notice seeking qualified contractors to establish a Blanket Purchase Agreement (BPA) for sports officiating and scorekeeping services covering flag football, softball, basketball, soccer, and volleyball for both adult and youth leagues. The Department of the Air Force Air Mobility Command requires contractors to provide certified officials who possess membership in national sports officiating associations and maintain professional appearance standards while enforcing sports rules, maintaining detailed records, and adhering to Air Force regulations and security requirements. Contractors must demonstrate experience in sports officiating, training, and scheduling, and will be responsible for providing a contract manager to oversee operations. Performance evaluation will be based on specific metrics outlined in the Service Delivery Summary with compliance expectations of 95-100%. The sources sought notice has a response deadline of September 18, 2025, with the initial contract period scheduled for fiscal year October 2025 through September 2026.

This opportunity is designated as a total small business set-aside under NAICS code 713940 for Fitness and Recreational Sports Centers. The estimated workload encompasses approximately 490 total games across various sports and age groups during the base contract period. The government will provide facilities and equipment while the contractor supplies professionally trained officials capable of responding quickly to game management needs. The selected contractor will have the potential for four additional option years based on satisfactory performance, indicating a possible five-year total contract duration. No current incumbent contractor or specific budget ranges are identified in the pre-solicitation materials, though the detailed scope and multi-year potential suggest a substantial ongoing services requirement for the Air Force base's recreational sports programs.