Sources Sought Propane and tank rent, Mt Rainier

The National Park Service, Mount Rainier National Park, is seeking a propane supplier capable of delivering approximately 62,000 gallons of liquid propane gas annually and leasing or providing propane tanks across multiple park facilities, with responses due by July 2, 2026, by email.

This is a sources-sought notice, not a competitive solicitation; the agency will consider all responses received within 10 days of publication, but final determination to compete remains solely at government discretion. The anticipated contract is a base plus up to four option year firm fixed-price arrangement. Place of performance spans multiple districts across Mount Rainier National Park in Washington State, including Headquarters, Nisqually Entrance, Ohanapecosh, Stevens Canyon, Whiteriver, Sunrise, Paradise, Longmire, and miscellaneous locations within the park boundary.

The contractor must deliver to 66 propane tanks ranging from 120 to 1,000 gallons distributed across 92 buildings and facilities. The National Park Service owns 18 tanks; the contractor must supply 33 vendor-owned tanks through lease or purchase with annual lease fees incorporated into per-gallon pricing. Critical technical requirements include remote monitoring and wireless tank surveillance with real-time data transmission and automated alerts when tanks fall below 20 to 25 percent capacity, without need for park staff to place orders. The contractor must maintain tanks at minimum 15 percent capacity on auto-fill or on-call basis with 48-hour response to authorized personnel requests and emergency delivery within 24 hours. All contractor personnel must hold DOT, EPA, and OSHA certifications plus commercial driver's licenses with hazardous materials endorsement. Seasonal operations require tire chains or traction devices from November 1st through April 1st. The Longmire Suspension Bridge imposes a 3-ton load limit and may require National Park Service escort.

Responses must include company name, address, telephone, SAM.gov UEI registration, website, business size classification under NAICS 325120 (small business standard: 1,200 employees), technical point of contact, and a capability statement on past propane delivery and tank rental experience.