Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory
Closed Pre-Solicitation Posted
- Solicitation number
- SJ474178
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven National Laboratory, operated on behalf of the U.S. Department of Energy's Office of Science, is seeking qualified vendors through this Sources Sought Notice to provide water cooler cleaning, sanitization, inspection, and maintenance services at its Upton, New York facility. The contractor must supply all necessary labor, supervision, materials, and equipment to service approximately 160 water cooler units, including both bottled and plumbed-in systems, with services encompassing internal and external cleaning, filter replacement, operational inspections, and work documentation. All work must comply with federal, state, and local regulations including OSHA, EPA, CDC, and Department of Energy requirements, as well as Brookhaven National Laboratory's Environment, Safety, and Health standards. Interested vendors should submit capability statements demonstrating experience with similar services in laboratory, healthcare, or other regulated environments, including business size status, past performance, quality assurance capabilities such as ISO 9001 certification, and pricing approach information. The Sources Sought Notice was posted on March 27, 2026, with responses due by April 10, 2026; this notice is for market research purposes only and does not constitute a solicitation for proposals.
No set-aside designations apply to this procurement opportunity. Routine maintenance services must be performed at minimum intervals of every six months per unit, with on-demand cleaning and maintenance services required within five business days of request. Contractor personnel must be capable of meeting site access, safety training, and hazard analysis requirements prior to commencing work. The anticipated period of performance consists of one base year with potential option periods, though specific award values and budget ranges are not disclosed in this Sources Sought Notice. No incumbent contractor or current vendor information is identified in this market research notice, which is designed to gather information from the vendor community to inform the development of the eventual solicitation.
Notice text
Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates (BSA) for the U.S. Department of Energy, is issuing this Sources Sought Notice for market research purposes only. This is not a solicitation for proposals and no contract will be awarded from this notice.
BNL is seeking information from qualified vendors capable of providing water cooler cleaning, sanitization, inspection, and maintenance services at its Upton, New York site.
The contractor shall provide all labor, supervision, materials, and equipment necessary to service approximately 160 water cooler units, including both bottled and plumbed-in systems. Services include cleaning and sanitizing internal reservoirs, drip trays, dispensing components, and external surfaces; inspecting units for operational issues; replacing filters as applicable; and documenting all work performed.
Routine services are expected to be performed at a minimum frequency of once every six (6) months per unit. In addition, the contractor shall be capable of providing on-demand cleaning and maintenance services within five (5) business days when requested.
All work must comply with applicable federal, state, and local regulations, including OSHA, EPA, CDC, and Department of Energy (DOE) requirements, as well as Brookhaven National Laboratory Environment, Safety, and Health (ESH) standards. Contractor personnel must be able to meet site access, safety training, and hazard analysis requirements prior to performing work.
The anticipated period of performance is one (1) base year with potential option period(s).
Interested vendors are requested to submit capability statements demonstrating their experience with similar services, particularly in laboratory, healthcare, or other regulated environments. Vendors should also provide business size status, relevant past performance, quality assurance capabilities (e.g., ISO 9001 or equivalent), and a general description of their pricing approach.
BNL will use the information received to determine the appropriate acquisition strategy, including whether a set-aside is feasible and the level of competition available.
This Sources Sought Notice is for informational purposes only and does not constitute a Request for Proposal (RFP). BNL does not guarantee that a solicitation will be issued as a result of this notice, nor will BNL reimburse respondents for any costs incurred in preparing a response.
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