Sources Sought Notice - Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services

The Portland Area Indian Health Service (PAIHS) Warm Springs Service Unit is seeking qualified vendors to provide installation, calibration, and on-site training services for a new Optical Coherence Tomography with Angiography (OCTA) system, specifically a Topcon Maestro2 device. This Sources Sought Notice is issued by the Department of Health and Human Services Indian Health Service to identify capable vendors across all business categories—native small businesses, small businesses, large businesses, HUBZone firms, service-disabled veteran-owned businesses, and small disadvantaged businesses. The procurement will require vendors to remove and dispose of existing end-of-life OCTA equipment, install the new Maestro2 OCTA system with table at the Warm Springs Health & Wellness Center in Warm Springs, Oregon, calibrate the equipment, and provide comprehensive on-site training to optometry staff. Key requirements include FDA approval verification, HIPAA compliance, facility security protocol adherence, and optional HER/PACS connectivity integration, with the contractor responsible for all labor, materials, equipment, and transportation necessary for successful delivery. Responses to this Sources Sought Notice are due by February 5, 2026, and must include business name, point of contact information, and size status classification under NAICS code 334510; respondents must also be registered in the System for Award Management (SAM) and complete the Online Representations and Certifications Application.

This procurement carries no set-aside designation; however, the notice is issued in accordance with the Buy Indian Act (25 USC 14) with preference given to Indian Small Business Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE), making the IHS IEE Representation Form a critical submission document for eligible applicants. No incumbent contractor or current vendor is identified in the notice. The estimated contract value is not disclosed in the Sources Sought Notice, though budget information may be provided in subsequent solicitation documents. The period of performance extends for one calendar year from the date of award, with estimated dates ranging from February 23, 2026 through February 22, 2027, covering warranty, helpdesk support, and software maintenance throughout the performance period. The procurement involves the acquisition and installation of one (1) Topcon Maestro2 OCTA system featuring advanced optical imaging capabilities including 50,000 A-Scans per second scan speed, 20 micrometer lateral resolution, and 6 micrometer in-depth resolution for early detection and monitoring of ocular diseases. Interested parties should note that responses to this Sources Sought Notice will not be reimbursed, and any proprietary information submitted should be clearly marked as such.