Sources sought notice
Closed Pre-Solicitation Posted
- Solicitation number
- W912J3ILC2025
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Las Cruces, New Mexico, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The New Mexico Army National Guard is seeking a contractor to provide comprehensive event support for a Yellow Ribbon event scheduled for April 13, 2025. The Department of the Army National Guard requires a venue capable of hosting between 100-300 participants, with specific logistical needs including catering, general session space, breakout rooms, and audio-visual equipment. This Sources Sought Notice is a Request for Information (RFI) designed to gather market research and planning insights, with responses due by January 31, 2025. The agency emphasizes that this notice is purely informational and does not constitute a commitment to contract or a formal solicitation. The procurement falls under the Hotels and Motels NAICS category and the Conference Space and Facilities Product Service Code, indicating a focus on event venue and associated services.
The current solicitation has no specific set-aside designation, meaning it is open to all qualified contractors. No incumbent contractor is mentioned in the notice, and there is no specified award value or budget range provided. The event requires a venue with a general session room capacity ranging from 300 to 900 participants, with catering services including breakfast, lunch, and periodic light refreshments. The event timeline is precisely defined as 6:30 am to 6:00 pm on April 13, 2025, suggesting a full-day commitment from the selected contractor. Contractors interested in this opportunity may submit expressions of interest at any time, though the agency recommends responding by the January 31, 2025 deadline to facilitate planning efforts.
Notice text
THIS IS A SOURCES SOUGHT NOTICE ONLY AND REQUEST FOR INFORMATION (RFI) IS FOR INFORMATIONAL AND PLANNING PURPOSES ONLY AND SHALL NOT BE CONSTRUED AS A REQUEST FOR PROPOSAL, REQUEST TO BE ADDED TO A BIDDERS LIST, INVITATION FOR BID, PROMISE TO CONTRACT, OR COMMITMENT OF ANY KIND ON THE PART OF THE GOVERNMENT. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT SOLELY ON THE BASIS OF THIS RFI. THERE IS NO FUNDING ASSOCIATED WITH THIS ANNOUNCEMENT.
The New Mexico Army National Guard has a requirement to hold Yellow Ribbon events on April 13, 2025, from 6:30 am to 6:00 pm and is seeking responses for planning purposes.
The contractor shall provide:
- Catering (Breakfast and Lunch) to include light refreshments provided throughout the day for minimum 100 and maximum 300
- General Session Room: Capability to hold minimum 300 and maximum 900
- Breakout Rooms
- Projector/Screen/Sound/Microphone
- Miscellaneous Set-up and Admin
As a courtesy, to continue progress on this initiative, please submit your responses to this RFI by January 31, 2025. Expressions of interest in this opportunity may be submitted at any time.
Thank you for your interest.
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| Opportunity | Agency | Set-aside | Responses due |
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| Yellow Ribbon Requirement | Army National Guard | Total Small Business | |
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business |
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