Sources Sought Notice Only - Collection and Disposal of Universal Waste at Ft Sam Houston National Cemetery

The Department of Veterans Affairs National Cemetery Administration is seeking sources to perform collection and disposal of universal waste at Fort Sam Houston National Cemetery in San Antonio, Texas; capabilities statements are due by September 10, 2026. This is a sources sought notice only and does not guarantee a formal solicitation will follow.

Respondents must demonstrate the ability to perform at least 50 percent of the requirement with combined equipment and personnel. The contractor must possess a minimum of five years' experience in recycling and waste services, maintain current valid Commercial Driver's Licenses with appropriate endorsements for all drivers, comply with 40 CFR Part 279 and all Federal and State/local environmental regulations, and provide proof of insurance coverage with minimum limits of $100,000 per person, $500,000 per occurrence, and $1 million aggregate. All disposal sites must be certified by Federal, State, or local agencies and the EPA.

The contract requires a base period with four option years. Annual waste streams total approximately 11,990 gallons and include used oil (220 gallons), transmission fluid (55 gallons), coolant (55 gallons), oily water from oil/water separator (1,600 gallons), sludge solids (10,000 gallons), used filters (110 gallons), and used green parts cleaner (60 gallons). Pickups occur 1–4 times annually per material type, with Contracting Officer requests for unscheduled pickups requiring 48-hour response times. Vehicles must comply with cemetery weight (15-ton maximum) and clearance (15-foot maximum) restrictions and be clearly marked with the contractor's name or logo. Payment is based on actual services performed as documented by signed service tickets.

Respondents must submit a capabilities statement, SAM.GOV UEI, and business size documentation to Lindsey.Paniagua-Houston@va.gov by September 10, 2026.