Sources Sought Notice - Medical Equipment Repair Parts (Brand Name Only)

Solicitation Number: W81XWH-13-R-0039

Sources Sought: Medical Equipment Repair Parts (multiple award BPA)

This is a sources sought announcement for market survey to be used for preliminary planning purposes and to obtain information regarding the availability and capability of qualified businesses under the size classification relative to the North American Industry Classification (NAICS) code for the proposed acquisition. This is not a solicitation for proposals, proposal abstracts, or quotations and no contract will be awarded from this sources sought announcement. No reimbursement will be made for any costs associated with providing information in response to this sources sought announcement or any follow up information requests. Respondents will not be notified of the results of the evaluation.

1. Contract Information: The U.S. Army Medical Research Acquisition Activity (USMRAA) on behalf of the U.S. Army Medical Materiel Activity (USAMMA) has reoccurring requirements for medical equipment repair parts. Medical equipment used by deployed forces in Iraq and Afghanistan is returned to one of ten facilities for repair, refurbishment or replacement when the repair exceeds a deployed unit's maintenance capability. These ten facilities include four CONUS locations (Tobyhanna, PA; Tracy, CA; Hill AFB, UT; and Sierra, CA) and six OCONUS locations (Pirmasens, Germany; South Korea; Kuwait; Qatar; Iraq; and Afghanistan). In order to meet this requirement, the government intends to award multiple Blanket Purchase Agreements (BPAs), with a base year and four 1-year option periods, to furnish medical equipment repair parts if and when ordered by the contracting officer or a designated ordering officer.

Interested sources should respond to the questions presented within this announcement in order to facilitate the Government's market research efforts. The Government will analyze all responses and determine the acquisition strategy for this requirement. The Government does not intend to rank submittals or provide any reply to interested firms.

2. Project Information: With very few exceptions, medical equipment repair parts are available only from the manufacturer of the equipment or from a firm that has been licensed by the manufacturer to produce authorized parts. Army Regulation (AR) 40-61, Medical Logistics Policies, prohibits modifications or alterations of Army medical equipment without the manufacturer's consent. Therefore brand name only parts are needed so as not to negate the manufacturer's product liability or the Food and Drug Administration (FDA) certification for medical devices. As such, interested source must state which manufacturer(s) they are authorized dealers for and the repair parts that they are able to provide from the attached list of spare repair parts. Only brand name parts may be shipped to USAMMA's four CONUS and six OCONUS depots.

3. Contractor Requirements: The contractor shall furnish medical equipment repair parts if and when ordered by the contracting officer or a designated ordering officer from the date of award through the ordering period. See the attachment for a list of medical equipment repair parts purchased by three of USAMMA's four CONUS repair depots during Fiscal Year 2012. While the Government anticipates adding additional items to this list, the spreadsheet provides a good indication of the Government's need.

4. Submission Requirements: This sources sought announcement is open to both large and small businesses. The Government is seeking to identify qualified sources under North American Industry Classification System (NAICS) 339112, Surgical and Medical Instrument Manufacturing (size standard: 500 employees).

Interested firms should submit a document describing relevant demonstrated experience and qualifications via email to lisa.m.zarick.civ@mail.mil no later than 1 July 2013. Submissions should not exceed ten- 8.5 inches x 11 inches pages (five pages if printed two-sided). The submission should address all questions in the sources sought questionnaire below and your firm's ability to perform the requirement. All interested firms must be registered in System for Award Management (SAM) to be eligible for award of Government contracts.
No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc) will not be considered. Questions concerning submissions should be directed to Ms. Lisa Zarick, Contract Specialist at lisa.m.zarick.civ@mail.mil. Personal visits for the purpose of discussing this announcement will not be scheduled. Emails or phone calls requesting personal visits will not receive a reply.

5. Sources Sought Questionnaire:

1. What is your company's name?
2. What is your business address?
3. Identify a point of contact regarding your response; his/her phone number, and e-mail address.
4. Is your firm a small business, certified 8(a) business, certified HUBZone business, woman-owned small business, and/or service-disabled veteran-owned small business? (Specify all that apply.)
5. Has your firm performed on projects of similar scope or complexity in the last five years? If so, provide a brief summary of each project to include the point of contact, services provided, dollar value, location, and size of facility (approximate area in square feet).
6. Please list all manufacturer names for which your firm is an authorized dealer and include a parts list of items that you can provide.

Contracting Office Address:
U.S. Army Medical Research Acquisition Activity
820 Chandler Street
Fort Detrick, MD 21702

Point of Contact(s):
Lisa Zarick, lisa.m.zarick.civ@mail.mil