Sources Sought Notice: FEMA Region VI Federal Regional Center Flat Plate Heat Exchanger Install
Closed Pre-Solicitation Posted
- Solicitation number
- 05162025
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- Not on record
- Place of performance
- Texas 76209, United States
- Points of contact
-
- Barbara Gonzalez barbara.gonzalez@fema.dhs.gov (202) 664-9857
- FEMA Region VI Procurement Branch r6-contracts@fema.dhs.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security's Federal Emergency Management Agency (FEMA) is conducting market research to identify qualified contractors for installing a new flat plate heat exchanger system at the FEMA Region VI Federal Regional Center in Denton, Texas. The project aims to enhance energy efficiency and temperature control by installing a system with comprehensive pipework, valves, and controls connected to the Metasys building management system. Contractors must be categorized under NAICS code 333415 for Air-Conditioning and Refrigeration Equipment Manufacturing and will be required to submit a capability statement, past performance examples, and cost estimate by 11:00 AM CST on May 16, 2025. A mandatory site visit is scheduled for May 13, 2025, at 9:00 AM CST, with interested participants required to submit a completed facilities access form by 12:00 PM CST on May 7, 2025. The evaluation will focus on contractors' technical capabilities, past performance, and ability to meet the project's specific installation and energy efficiency objectives.
The solicitation is not designated with any specific set-aside classification, indicating it is open to a broad range of contractors. The project has a relatively compact performance period of 44 days, with contractors expected to complete planning, design, installation, cleanup, and final review stages within this timeframe. No specific award value or budget range was disclosed in the pre-solicitation notice. The installation involves removing abandoned equipment, implementing the new heat exchanger system, and ensuring environmentally sustainable disposal of removed components. Contractors will be required to provide a one-year warranty on parts and labor, develop a comprehensive Site Safety Plan, and ensure all personnel undergo necessary background investigations and facility access procedures. The project's primary goal is to optimize power consumption and allow chillers to be turned off during winter months while effectively cooling the building using outside air and two pumps.
Notice text
This (sources sought) notice is for market research purposes only.
Project Title: FEMA Region VI Federal Regional Center Flat Plate Heat Exchanger Install (Denton, Texas)
Description: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can install a new flat plate system with all the required pipe work, valves and controls connected to the Metasys system.
Site Visit: A site visit will be held for market research purposes at the Federal Regional Center, which is located at 800 North Loop Denton, Texas 76209, with a start time of 9:00 AM CST on May 13, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center at 9:00 AM CST on May 13, 2025, so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 12:00 PM CST on May 7, 2025.
Response Deadline to the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 16, 2025.
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