Sources Sought Notice - FRC Flat Plate Heat Exchanger Install.pdf

1 | P a g e

Sources Sought Notice

Sources Sought Notice: FEMA Region VI Federal Regional Center Flat Plate Heat Exchanger Install (Denton, Texas)

1. SOURCES SOUGHT NOTICE (SSN) ONLY.

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can install a new flat plate system with all the required pipe work, valves and controls connected to the Metasys system. A site visit will be held for market research purposes at the Federal Regional Center, which is located at 800 North Loop Denton, Texas 76209, with a start time of 9:00 AM CST on May 13, 2025, so that contractors are able to assess the workspace in-person.

The contractors will gather in the Native Nations Room within the Federal Regional Center at 9:00 AM CST on May 13, 2025, so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 12:00 PM CST on May 7, 2025.

Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 16, 2025. The email subject line must contain the following: “Response to Sources Sought Notice, FRC Flat Plate Heat Exchanger Install (Denton, Texas)”. Sources Sought Notice responses shall not exceed 7 pages total. Responses shall be prepared on standard

8.5 x 11-inch paper and shall be in Times New Roman, font size (12), with 1” margins. All pages of the response shall be appropriately numbered and identified with the Project Title that is being referenced in this Sources Sought Notice (which is the FRC Flat Plate Heat Exchanger Install project).

Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP), or a promise to issue an RFP in the future. This notice does not commit the U.S.

Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to this Sources Sought Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation.

2. PURPOSE OF THE PROJECT: The objective of this project is to enhance energy efficiency and temperature control in the FRC building located at 800 North Loop 288, Denton, Texas 76209, by installing a flat plate heat exchanger system the property will be more energy efficient. The goal is to optimize power consumption while saving wear and tear on the new chillers with the bonus of improving climate control within the building. During the winter months when the flat plate system is running the chillers can be turned off and the building can be cooled with outside air and two pumps.

3. NAICS: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

2 | P a g e

4. Information Sought

• Contractor Information

• Contractor Responses to Questions

4.1 Contractor Information:

Contractor Name:

Address:

Contractor point of contact:

Phone number:

Email address:

SAM UEI:

Please indicate business size:

Small Disadvantage Business (SDB)____ 8(a)____ Historically Underutilized Business Zone (HUBZone)____ Service-Disabled Veteran-Owned Small Business (SDVOSB)____ Veteran-Owned Small Business (VOSB)_____ Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____ Women-Owned Small Business (WOSB)_____ Small Business_____ Large Business_____

Contract Vehicles:

Please express if your company possess a Federal Supply Schedule (FSS) under NAICS 333415________ Please express if your firm possesses a pre-positioned contract under NAICS 333415 _____

4.2 Inquires to the contractor:

1. Please submit your firm's Capability Statement to Contract Specialist, Barbara Gonzalez, via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov no later than 11:00 AM CST on May 16, 2025.

2. Please provide an overview of your firm’s capabilities to fulfill the requirements that are expressed within the attached Statement of Objective (SOO).

3. The place of performance is in Denton, Texas. Will your firm be able to provide services in the requested location (which is 800 North Loop Denton, TX 76209)?

3 | P a g e

4. Is your firm actively registered in SAM.gov with the associated NAICS for this effort (333415)?

5. Please provide two examples of relevant past performance history the demonstrates that your firm can provide the requested services.

6. Is your firm willing to attend a site visit for market research purposes? If so, please submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6- Contracts@fema.dhs.gov. All representatives form industry who are interested in participating in the site visit are required to submit a completed facilities access form no later than 12:00 PM CST on May 7, 2025.

7. Please submit a cost estimate to Contract Specialist, Barbara Gonzalez, via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6- Contracts@fema.dhs.gov for the FRC Flat Plate Heat Exchanger Install project no later than 11:00 AM CST on May 16, 2025.

8. Will your employees be able to pass a federal background check in preparation for badging so there are no escorts required?

9. Is there any additional information that could be included to enhance/improve the SOO?

Furthermore, from a technical perspective, what are the additional aspects that the customer should consider while developing this requirement?

Please see the attached documents:

Draft SOO – FRC Flat Plate Heat Exchanger Install

Facility Access Form mailto:R6-Contracts@fema.dhs.gov mailto:R6-Contracts@fema.dhs.gov