Sources Sought Notice - 36C78625Q50379 - HVAC & BMS System Maintenance at Calverton National Cemetery -- J041

The Department of Veterans Affairs National Cemetery Administration is seeking sources for preventative maintenance services for HVAC and Building Management System (BMS) equipment at Calverton National Cemetery in New York. The procurement covers comprehensive maintenance for three buildings totaling 15,200 square feet: Administration (8,236 sq. ft), Maintenance (4,950 sq. ft), and Committal (2,014 sq. ft), including rooftop units, boiler systems, and Delta Controls BMS equipment from manufacturers such as Carrier, Weil-McLain, Greenheck, Burnham, and Trane. Contractors must possess EPA Section 608 Technician Certification, maintain Delta Controls partnership, hold a Suffolk County Restricted Plumber's License, and comply with OSHA safety standards while providing services that include preventative seasonal maintenance, annual cleaning, system evaluations, and remote monitoring. The maintenance work must be performed Monday through Friday during specified hours with potential Saturday work, ensuring no interference with burial services. Interested vendors must respond by September 11, 2025, providing their SAM Unique Entity Identifier, socio-economic categories, and business size for NAICS code 811310.

This opportunity does not specify a set-aside designation but indicates the procurement may result in either a small business set-aside or full and open competition based on market research results. No current incumbents or contractors are identified in the sources sought notice. The contract structure includes one base year with four option years, providing a potential five-year total performance period. While specific award values or budget ranges are not disclosed in this pre-solicitation phase, the comprehensive nature of the maintenance requirements across multiple buildings and systems suggests a substantial service contract. The solicitation focuses on identifying qualified contractors capable of maintaining complex HVAC and BMS systems in a sensitive cemetery environment where operational continuity is critical.