Sources Sought – Hospitalist Services (ISBEE and Small Business Concerns) – Phoenix Indian Medical Center
Closed Pre-Solicitation Posted
- Solicitation number
- SS-26-PHX-018
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 621111 Offices of Physicians (except Mental Health Specialists)
- PSC
- Q509 Family & Internal Medicine Services
- Place of performance
- Phoenix, Arizona 85016, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), Department of Health and Human Services, is conducting a market research Sources Sought Notice to identify vendors capable of providing non-personal physician hospitalist services at Phoenix Indian Medical Center (PIMC) in Phoenix, Arizona. The services encompass inpatient admissions, evaluations, and medical management; daily rounding in ICU and medical/surgical units; coordination of care including transfers and discharges; and timely documentation in accordance with IHS, The Joint Commission (TJC), and CMS standards. Qualified physicians must hold completed residencies in Internal Medicine or Family Practice with demonstrated hospitalist experience, maintain active unrestricted U.S. medical licenses, and possess current BLS and ACLS certifications. Contractors must demonstrate technical capability in providing continuous inpatient hospitalist coverage, managing patients across varying acuity levels, developing staffing schedules, and maintaining compliance with TJC, CMS, and IHS standards. Responses to this Sources Sought Notice must not exceed seven pages and should be submitted electronically to Dekovan Cook (Supervisory Contract Specialist) at Dekovan.Cook@ihs.gov with the subject line "Hospitalist Services Sources Sought - PIMC" by April 28, 2026, as noted in SAM.gov.
This opportunity is a Buy Indian Act set-aside designed to prioritize Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act authority, with the Government also considering other small business concerns. The anticipated contract structure includes a 12-month base year with four 12-month option years, requiring daytime shifts (7:00 AM - 3:00 PM or 7:00 AM - 6:00 PM) and nighttime shifts (6:00 PM - 7:00 AM), with estimated monthly coverage of approximately 10-30 day shifts and 15-30 night shifts. The contractor shall be responsible for all personnel management, supervision, scheduling coordination with at least six weeks' notice, and emergency staffing capability for short-notice requests, with performance standards including 98% shift coverage and 95% chart documentation completion within 24 hours. Physicians must complete IHS security clearances including fingerprint checks and Office of Inspector General exclusion list screening prior to commencing services. This Sources Sought Notice is for market research and planning purposes only and does not constitute a formal solicitation or commitment by the Government to award a contract.
Notice text
Day/Night Hospitalist Services
Phoenix Indian Medical Center (PIMC)
NOTICE TYPE: Sources Sought / Market Research
Notice ID: SS-26-PHX-018
1. PURPOSE
This is a Sources Sought Notice issued for market research purposes only in accordance with FAR Part 10. This is not a solicitation and does not constitute a commitment by the Government.
The Phoenix Area Indian Health Service (IHS) is conducting market research to determine the availability and capability of:
- Indian Small Business Economic Enterprises (ISBEE)
- Other Small Business Concerns
capable of providing non-personal physician hospitalist services for the Phoenix Indian Medical Center (PIMC), Phoenix, Arizona.
The Government intends to use the results of this notice to determine the appropriate acquisition strategy, including potential set-aside determinations under the Buy Indian Act and/or FAR Part 19.
2. REQUIREMENT OVERVIEW
The Government anticipates a contract with a 12-month base year and four (4) 12-month option years.
The Contractor shall provide non-personal hospitalist services, including:
- Inpatient admissions, evaluations, and medical management
- Daily rounding in ICU and medical/surgical units
- Coordination of care, including transfers and discharges
- Timely documentation in accordance with IHS, TJC, and CMS standards
- Collaboration with Government medical staff to support continuity of care
Coverage requirements include:
- Daytime Shifts: 7:00 AM – 3:00 PM / 7:00 AM – 6:00 PM
- Nighttime Shifts: 6:00 PM – 7:00 AM
Estimated monthly coverage:
- Day shifts: approximately 10–30 shifts
- Night shifts: approximately 15–30 shifts
All services shall be performed on-site at PIMC.
3. IMPORTANT CLARIFICATION
This requirement is for a non-personal services contract.
This requirement is NOT for:
- Direct Government supervision of contractor physicians
- Personal services arrangements
- Individual physician hiring or placement by the Government
The Contractor shall be responsible for the management, supervision, and performance of its personnel, while integrating into the clinical environment and coordinating with Government staff.
Responses that demonstrate only individual staffing capability without organizational responsibility for management and performance may be considered non-responsive.
4. TECHNICAL CAPABILITY REQUIREMENTS
Interested firms must demonstrate capability to provide:
A. Staffing and Coverage Model
- Ability to provide continuous inpatient hospitalist coverage
- Staffing model for day and night operations
- Surge and contingency staffing capability
B. Clinical Capability
- Experience providing inpatient hospitalist services
- Ability to manage patients across ICU and medical/surgical units
- Compliance with TJC, CMS, and IHS clinical standards
C. Scheduling and Continuity
- Ability to develop and manage staffing schedules
- Experience maintaining coverage continuity
- Capability to respond to short-notice or emergency staffing needs
D. Credentialing and Qualifications
- Ability to provide licensed physicians meeting IHS credentialing requirements
- Board Certification or Board Eligibility in Internal Medicine or Family Medicine
- BLS and ACLS certification
E. Past Performance
- Experience with contracts of similar size, scope, and complexity
- Experience providing services in facilities comparable to PIMC
- Experience with similar patient volume, acuity, and 24/7 coverage models
- Federal healthcare experience preferred but not required
5. NAICS CODE
NAICS 621111 – Offices of Physicians (except Mental Health Specialists)
Size Standard: $14.0M
Respondents may recommend an alternative NAICS code with justification.
PSC Code: Q509 - FAMILY & INTERNAL MEDICINE SERVICES
6. BUY INDIAN ACT NOTICE AND DEFINITIONS
The IHS Contracting Officer will give priority to Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act.
This Sources Sought Notice is being issued, in part, to determine whether this requirement may be set aside for ISBEE firms.
Respondents asserting ISBEE status shall:
- Identify ownership and control structure
- Demonstrate compliance with ISBEE requirements
- Describe how the firm will perform the primary and vital contract requirements
- Identify subcontractors and percentage of work to be performed
7. SUBMISSION INSTRUCTIONS
Responses shall not exceed 7 pages.
Submit electronically to:
Dekovan Cook
Supervisory Contract Specialist
Dekovan.Cook@ihs.gov
Subject Line: Hospitalist Services Sources Sought – PIMC
Submission Deadline: As stated in SAM.gov
Interested parties are encouraged to review the attached draft Performance Work Statement (PWS) for detailed requirements.
8. DISCLAIMER
This notice is for planning purposes only and does not constitute a solicitation. The Government will not reimburse any costs incurred in responding.
The Government reserves the right to determine the appropriate acquisition strategy based on responses received.
END OF NOTICE
Files
| File | Type | Posted |
|---|---|---|
| Hospitalist_Sources_Sought SS-26-PHX-018.pdf | ||
| IEE Representation Form.pdf | ||
| PWS- PIMC Hospitalist rev2.docx | DOCX document |
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